How to Create a Group Email in Gmail

How to Create a Group Email in Gmail: A Step-by-Step Guide

Gmail is one of the most used and preferred email clients around the world. Every now and then one needs to send an email to multiple people at once. While sending a group email in Gmail is a tedious task, there are tools that will ease your job.

In this blog, we are going to show you how to create a group email in Gmail using both methods: First is the professional and effective method that requires a specialized tool and gives you scalable reports while the other method is the native method (advisable to be followed if you send group emails occasionally and don’t require recipient’s engagement data).


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How to Export Contacts from Gmail

How to Export Contacts from Gmail (explanation with images)

Since the invention of Gmail, it has made its way into our daily lives. Be it personal or Be it professional. There are many features of Gmail that make our lives easier, and one of them is the feature to export contacts from Gmail. If you are not handy with Gmail, then this is the option which many people don’t know. In this article, we will be showing “How to Export Contacts from Gmail.” (more…)

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How to know if someone opened your email

How to Know If Someone Opened Your Email (Updated 2019)

You are planning for an excellent product launch. For that, you have decided to pitch industry leaders, top influencers, and bloggers to help you spread your product announcement. You’ve built your product promotion checklist to create the best out of it. Now, you have started outreaching them with a stunning cold email that you have created and hit the “send” button and now waiting for them to answer.

Do you really need to wait to know whether they have opened your email or not?

Of course not. You can track your email if they have opened or not. Whether you send it from Gmail or Outlook or any other email client, you will be able to know who and when someone opened your email pitch. Moreover, you can measure the success rate by tracking the open, reply, and click rate at the same time.

According to The Radicati Group, a technology market research company, the average adult will receive 92 email messages per day. So there are high chances people might ignore your email if they don’t know you well. Chances are you might not know whether your recipient opened the email or not. In such a case, having the knowledge of how to know if someone read your email becomes critical.

There are two ways you can establish that, and it will only take a few minutes to get it done:

  • Requesting a return receipt and open – common with most email clients, or
  • Using an email tracking application/tool.

In this post, we will be discussing the two methods that guide you on how to know if someone read your email and the best way to increase open rates.

Use these email tracking tools

If you are an employer or are running a business, you might require more than just knowing whether your email was opened or not. Apart from email opens, you might be interested in certain insights or metrics that might shape your strategy or next decision making.

In such a case, learning how do you know if someone read your email or not might need a third party software – an email tracking application. Good news is, these applications offer more features than the native free-to-use email clients. The bad news is, unlike with Outlook read receipt, which is free to use, these are paid services attracting monthly or yearly subscriptions. However, some offer free basics but with limited features.

There are many powerful email tracking tools and applications in the digital world these days. Here are some of them to get you started:

These tools not only tell you if the email was received and opened but also when it was opened. Some of them are the features provided by email clients for the user’s convenience but these features have many limitations which are eliminated when it comes to email tracking tools.

Benefits of email tracking tools

SalesHandy, for example, lets you know how many times your emails were opened or read with real-time double tick email open notification for free along with a desktop notification. You can keep a track of all the bloggers or investors you pitch your ideas to and interact with them according to their interest. You can also track the links in the emails sent. Apart from all these things, SalesHandy also helps keep track of document open and shares so that you can easily measure the success of your campaign.

Track recipient’s location and OS

With SalesHandy, you can also know the location and the browser from which the email was opened. You can collect this data and increase your understanding of your recipients and their behavior. You can have a trial and error where you understand what your users want from you.

Track recipient’s location and OS in SalesHandy

Note: You can track the location of every recipient except for the ones using Gmail client.


You will get a bluetick notification in your Gmail sent section itself. You do not have to go anywhere to know who opened your email. You can directly get that data from your inbox.

Double tick in Gmail

Real-Time  tracking

Not just tracking, but real-time tracking. You will receive a notification and the tick will turn in to blue in your inbox the moment your recipient opens your email. You can know when is the exact time your email recipients are opening your emails and act accordingly.

How to Know If Someone Opened Your Email

Try out SalesHandy in your next campaign, sign up here for unlimited free email tracking and scheduling.

How does email tracking tools track your emails?

All the email tools mentioned above, when used, put a tiniest invisible tracking pixel of 1*1 size to the emails you send using their plugins or software. So, when your recipient will open the email, you will be notified that your email has been opened/read.

Request a Return Receipt

Once you learn how to know if someone opened your email, you might be surprised at the number of people who read your emails and just decide to go mum. Another way, rather than the one mentioned above, to know what really happens to your emails after hitting send is to enable the option to request return/read receipts with the email that you send.

But, you have to bear this in mind: these requests only do half the job. Your recipient might decide to decline the requests. That means you won’t be getting the receipt responses to the emails you sent. Also, there are email platforms though that don’t allow to track whether the emails were opened and read or not.

Let’s take a look at how to activate the receipt features in Outlook and Gmail G-suite platforms:

Outlook email Request Receipt

Outlook allows you to make two requests – whether the email gets successfully delivered and whether it was opened and read.

If you are an Outlook user, here is a quick process you need to follow through if you want to request a return receipt in Microsoft Outlook:

  • Go to the top menu bar and click Option.
  • Once it brings up its sub-menu, check request a Delivery Receipt and Request a Read Receipt.
  • Once your email has been delivered successfully and opened, you will receive a notification, upon recipient’s consent.

(See the image below)

know if some open your email in outlook

Putting up a Gmail Request Receipt

Google doesn’t allow you to request a read receipt in the free version of Gmail. However, it is possible if you are a Google premium user (use Google’s paid business cloud software G Suite) and have administrative rights to the platform.

On the G-suite Admin console, find and activate the radio button at the bottom to turn on reading receipt requests. Otherwise, you may ask the administrator to do it for you.

Know if someone opened your email

What can set your emails apart?

You worked hard and did everything to set your email apart. You then learned how to see if someone read your email and implemented it, only to find out that your email open rates are disappointing. What can you do more? How can you optimize the overly optimize emails?

Well, while you were dead set on making your email perfect, there is a possibility that you might have ignored the email subject line.

What’s important in that you ask? It’s the first impression on the person you are emailing and I say that is one of the most important thing about pitching. Making the right first impression.

Here are some of the email subject lines that will make your emails shine brighter:

  • A smarter/better [goal to be reached]
  • I would love it for us to chat about [topic/idea]
  • Here’s a free idea for [topic/problem]
  • Can I help somehow?
  • Just a quick question about [goal/project]
  • Allow me to [what you can apply to resolve a situation]
  • Change your position about teaming up with [your company]?

Source : 20 Best Subject Lines for Cold Emails that are sure to stand out in 2019

All these above-mentioned subject lines will work in getting you high open rates. Make sure to use it for getting noticed.

Video on how to track an email :

Summing it up

You have worked hard to design, write and optimize that email. The last thing you would want is to have it tossed into the bin, or totally to go unread. If you are using the free email platforms, you can always trigger request receipt feature. And, that’s how far it gets. However, if you need to discover more than which email was opened or not, you need to look elsewhere. Email tracking tools will not only track email, and the link opens but also offers you extra intelligence you need to boost your business and sales. However, most of them are paid, and the free version might come with some limitations.

Over to you

Hope you learned how to know if someone opened your email or not. Please do share with us, which tracking tools are you using? If not, then what are you doing to make your emails stand out?

Every tip is worth sharing. Scroll down to the comment section and let us know what makes your emails stand apart. We would love to include your insights over here.

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How to change your email name

How to Change Your Email Name

There are so many reasons that drive our success wheel. One major throttle that gives it alive or death torque is your ability to persuade people to action.

When it gets to emails, the impression you make – on your customers, readers, clients, friends etc – dictates whether your email(s) will be read or not. One way of doing that is by carefully choosing the “from” name that won’t stir resentment. Otherwise, your open rates may take a nosedive.

There are many other reasons though why someone would want to make the changes.

This post discusses what happens when you send your email and how to change your email name.


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Gmail attachment limit

Gmail Attachment Limit: How to Send Large File Attachments through Gmail (2019)

You already have zipped a folder containing a large chunk of data – could be 100MB of pictures, 60MB of presentations or 1 GB of quick video tutorial – ready for sending through Gmail?

What happens when you fire the email? Clearly not anything close to “Your email was successfully delivered to contact name so and so.”

It’s quite sickening that even at this age of technological advancement, popular email clients like Gmail still refuse to accept attachments to the north of 25MB because of Gmail attachment limit.

It gets worse if you don’t get to know whether your email was opened (or not) after putting such efforts in sending it.


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gmail extensions for 2018

Top Gmail Extensions to Boost Your Productivity in 2019

Gmail has well over one billion active monthly users, which puts it well ahead of any competitors when it comes to email providers. Emails are still the most important way of business communication, but also a channel from which many private users get the updates they need. However, it can be difficult to keep track of all the emails, since they tend to pile up, especially since Google switched to new Gmail years ago. By using extensions for your Gmail you can significantly boost your productivity and this article will show you just how.


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email delivery

How to Ensure Email Delivery in Primary Inbox

Spam filtering is getting more rigorous each day. Every receiving ISP is using different spam filtering techniques, and some ISP’s utilizes some unpredictable and creative ways of combating spam that affects your email delivery. It is difficult to know why your emails end up in spam folder but there are a few things that can be taken care of to ensure that it doesn’t happen. Here is a list of reasons why it happens:


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Gmail Delay send

Gmail Delay Send | Schedule Emails and Send Emails at Perfect Time

Have you ever been in a situation where you wanted to write an email but send it later in the day or week? Maybe you wanted to send out a birthday email or a work anniversary email and delay its delivery until the actual day. It could even be a simple email to possible prospects in different time zones. These are some of the situations where Gmail delay send feature comes in handy. A feature which lets you schedule your emails or in other words snooze your emails.


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