{"id":14521,"date":"2023-08-24T06:45:00","date_gmt":"2023-08-24T06:45:00","guid":{"rendered":"https:\/\/www.saleshandy.com\/blog\/?p=14521"},"modified":"2026-02-25T06:00:52","modified_gmt":"2026-02-25T06:00:52","slug":"setup-mail-merge-outlook","status":"publish","type":"post","link":"https:\/\/www.saleshandy.com\/blog\/setup-mail-merge-outlook\/","title":{"rendered":"How to Do Mail Merge in Outlook to Send Personalized Emails?"},"content":{"rendered":"<div id=\"toc_container\" class=\"toc_wrap_right toc_transparent no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#How-to-Do-Mail-Merge-in-Outlook-8211-Table-of-Contents\"><strong class=\"How-to-Do-Mail-Merge-in-Outlook-8211-Table-of-Contents\"><span class=\"toc_number toc_depth_1\">1<\/span> How to Do Mail Merge in Outlook &#8211; Table of Contents<\/strong><\/a><\/li><li><a href=\"#What-is-mail-merge-in-Outlook\"><strong class=\"What-is-mail-merge-in-Outlook\"><span class=\"toc_number toc_depth_1\">2<\/span> What is mail merge in Outlook?<\/strong><\/a><\/li><li><a href=\"#How-to-do-a-mail-merge-in-Outlook-8211-Step-by-step-process\"><strong class=\"How-to-do-a-mail-merge-in-Outlook-8211-Step-by-step-process\"><span class=\"toc_number toc_depth_1\">3<\/span> How to do a mail merge in Outlook? &#8211; Step-by-step process<\/strong><\/a><ul><li><a href=\"#Step-1-8211-Prepare-your-email-document\"><strong class=\"Step-1-8211-Prepare-your-email-document\"><span class=\"toc_number toc_depth_2\">3.1<\/span> Step 1 &#8211; Prepare your email document<\/strong><\/a><\/li><li><a href=\"#Step-2-8211-Set-up-your-mailing-list-in-MS-Excel\"><strong class=\"Step-2-8211-Set-up-your-mailing-list-in-MS-Excel\"><span class=\"toc_number toc_depth_2\">3.2<\/span> Step 2 &#8211; Set up your mailing list in MS Excel<\/strong><\/a><\/li><li><a href=\"#Step-3-8211-Link-the-mailing-list-with-your-email-document\"><strong class=\"Step-3-8211-Link-the-mailing-list-with-your-email-document\"><span class=\"toc_number toc_depth_2\">3.3<\/span> Step 3 &#8211; Link the mailing list with your email document<\/strong><\/a><\/li><li><a href=\"#Step-4-8211-Insert-mail-merge-fields-to-personalize-the-email-message\"><strong class=\"Step-4-8211-Insert-mail-merge-fields-to-personalize-the-email-message\"><span class=\"toc_number toc_depth_2\">3.4<\/span> Step 4 &#8211; Insert mail merge fields to personalize the email message<\/strong><\/a><\/li><li><a href=\"#Step-5-8211-Finish-preview-your-mail-merge\"><strong class=\"Step-5-8211-Finish-preview-your-mail-merge\"><span class=\"toc_number toc_depth_2\">3.5<\/span> Step 5 &#8211; Finish &amp; preview your mail merge<\/strong><\/a><\/li><li><a href=\"#Step-6-8211-Send-your-mail-merge-message\"><strong class=\"Step-6-8211-Send-your-mail-merge-message\"><span class=\"toc_number toc_depth_2\">3.6<\/span> Step 6 &#8211; Send your mail merge message<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#Why-mail-merge-in-Outlook-is-not-best-for-email-personalization\"><strong class=\"Why-mail-merge-in-Outlook-is-not-best-for-email-personalization\"><span class=\"toc_number toc_depth_1\">4<\/span> Why mail merge in Outlook is not best for email personalization?<\/strong><\/a><\/li><li><a href=\"#How-to-send-personalized-emails-from-Outlook-at-scale\"><strong class=\"How-to-send-personalized-emails-from-Outlook-at-scale\"><span class=\"toc_number toc_depth_1\">5<\/span> How to send personalized emails from Outlook at scale?<\/strong><\/a><ul><li><a href=\"#Step-1-8211-Sign-up-on-Saleshandy\"><strong class=\"Step-1-8211-Sign-up-on-Saleshandy\"><span class=\"toc_number toc_depth_2\">5.1<\/span> Step 1 &#8211; Sign up on Saleshandy<\/strong><\/a><\/li><li><a href=\"#Step-2-8211-Connect-your-Outlook-email-accounts\"><strong class=\"Step-2-8211-Connect-your-Outlook-email-accounts\"><span class=\"toc_number toc_depth_2\">5.2<\/span> Step 2 &#8211; Connect your Outlook email account(s)<\/strong><\/a><\/li><li><a href=\"#Step-3-8211-Authenticate-your-email-domain\"><strong class=\"Step-3-8211-Authenticate-your-email-domain\"><span class=\"toc_number toc_depth_2\">5.3<\/span> Step 3 &#8211; Authenticate your email domain<\/strong><\/a><\/li><li><a href=\"#Step-4-8211-Upload-your-prospects-list\"><strong class=\"Step-4-8211-Upload-your-prospects-list\"><span class=\"toc_number toc_depth_2\">5.4<\/span> Step 4 &#8211; Upload your prospects list<\/strong><\/a><\/li><li><a href=\"#Step-5-8211-Write-your-email-copy\"><strong class=\"Step-5-8211-Write-your-email-copy\"><span class=\"toc_number toc_depth_2\">5.5<\/span> Step 5 &#8211; Write your email copy<\/strong><\/a><\/li><li><a href=\"#Step-6-8211-Add-follow-up-email-steps\"><strong class=\"Step-6-8211-Add-follow-up-email-steps\"><span class=\"toc_number toc_depth_2\">5.6<\/span> Step 6 &#8211; Add follow-up email steps<\/strong><\/a><\/li><li><a href=\"#Step-7-8211-Launch-your-email-campaign\"><strong class=\"Step-7-8211-Launch-your-email-campaign\"><span class=\"toc_number toc_depth_2\">5.7<\/span> Step 7 &#8211; Launch your email campaign<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#Conclusion\"><strong class=\"Conclusion\"><span class=\"toc_number toc_depth_1\">6<\/span> Conclusion<\/strong><\/a><\/li><li><a href=\"#FAQs\"><strong class=\"FAQs\"><span class=\"toc_number toc_depth_1\">7<\/span> FAQs<\/strong><\/a><\/li><\/ul><\/div>\n\n<p>Sending personalized emails to a large list of recipients using Outlook can be extremely time-consuming <em>(and frustrating!)<\/em>.&nbsp;<\/p>\n\n\n\n<p>You either have to manually customize your email message for each recipient or send an impersonal email to all recipients at once.&nbsp;<\/p>\n\n\n\n<p>Neither is ideal.&nbsp;<\/p>\n\n\n\n<p>Fortunately, there is a third option! &#8211; Outlook&#8217;s mail merge feature lets you send personalized emails to a large contact list with minimal effort.&nbsp;<\/p>\n\n\n\n<p>In this post, we\u2019ll walk you through how to do mail merge in Outlook step-by-step.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"How-to-Do-Mail-Merge-in-Outlook-8211-Table-of-Contents\">How to Do Mail Merge in Outlook &#8211; Table of Contents<\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#what-is-mail-merge-outlook\">What is mail merge in Outlook?<\/a><\/li>\n\n\n\n<li><a href=\"#how-to-do-mail-merge\">How to do a mail merge in Outlook? &#8211; Step-by-step process<\/a><\/li>\n\n\n\n<li><a href=\"#why-mail-merge\">Why mail merge in Outlook is not best for email personalization?<\/a><\/li>\n\n\n\n<li><a href=\"#at-scale\">How to send personalized emails from Outlook at scale?&nbsp;<\/a><\/li>\n\n\n\n<li><a href=\"#conclusion\">Conclusion<\/a><\/li>\n\n\n\n<li><a href=\"#faqs\">FAQs<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what-is-mail-merge-outlook\"><span id=\"What-is-mail-merge-in-Outlook\">What is mail merge in Outlook?<\/span><\/h2>\n\n\n\n<p class=\"has-background\" style=\"background-color:#f0f5ff\"><em>Mail merge is a feature of Outlook that allows you to create and send personalized emails to a large list of recipients.&nbsp;<\/em><\/p>\n\n\n\n<p>It works by linking an Excel spreadsheet containing contact details to an Outlook email message. In the email message, you just have to insert customizable fields like name, company, address, etc., to personalize your email for each recipient.&nbsp;<\/p>\n\n\n\n<p>Based on the merge fields you add, Outlook will pull the info from your Excel spreadsheet and automatically generate individual emails for each contact.&nbsp;<\/p>\n\n\n\n<p>As a result, the messages appear personalized with each recipient&#8217;s data merged into the email body and subject line.<\/p>\n\n\n\n<p>For businesses, mail merge is the best way to add a personal touch when emailing customers, employees, subscribers, or other large lists.&nbsp;<\/p>\n\n\n\n<p>Now that you know the basics, let&#8217;s look at how to set up a mail merge in Outlook.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Also Read: <\/strong><a href=\"https:\/\/www.saleshandy.com\/blog\/schedule-email-outlook\/\">How to Schedule an Email in Outlook?<\/a> <\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-to-do-mail-merge\"><span id=\"How-to-do-a-mail-merge-in-Outlook-8211-Step-by-step-process\">How to do a mail merge in Outlook? &#8211; Step-by-step process<\/span><\/h2>\n\n\n\n<p><a href=\"#prepare\">Step 1 &#8211; Prepare your email document<\/a><br><a href=\"#setup\">Step 2 &#8211; Setup your Mailing list in MS Word<\/a><br><a href=\"#link\">Step 3 &#8211; Link the mailing list with your email document<\/a><br><a href=\"#insert\">Step 4 &#8211; Insert mail merge fields to personalize email message<\/a><br><a href=\"#finish\">Step 5 &#8211; Finish &amp; preview your mail merge<\/a><br><a href=\"#send\">Step 6 &#8211; Send your mail merge message<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"prepare\"><span id=\"Step-1-8211-Prepare-your-email-document\">Step 1 &#8211; Prepare your email document<\/span><\/h3>\n\n\n\n<p>The first step to performing a mail merge in Outlook is to write your email message.<\/p>\n\n\n\n<p>For this, you\u2019ll need to open <strong>\u2018Microsoft Word\u2019<\/strong> and select <strong>\u2018Blank Document\u2019<\/strong> to create your mail merge email document.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img fetchpriority=\"high\" decoding=\"async\" width=\"2448\" height=\"1584\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Blank-Document.webp\" alt=\"Word Blank Document\" class=\"wp-image-39193\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Blank-Document.webp 2448w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Blank-Document-309x200.webp 309w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Blank-Document-900x582.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Blank-Document-768x497.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Blank-Document-1536x994.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Blank-Document-2048x1325.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Blank-Document-1200x776.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Blank-Document-1980x1281.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Blank-Document-150x97.webp 150w\" sizes=\"(max-width: 2448px) 100vw, 2448px\" \/><\/figure>\n\n\n\n<p>Now, go to the <strong>Mailing tab<\/strong>&gt;&gt;<strong>Start Mail Merge<\/strong> &gt;&gt; <strong>E-mail messages<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"2256\" height=\"1716\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Start-Mail-Merge.webp\" alt=\"Word Start Mail Merge\" class=\"wp-image-39194\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Start-Mail-Merge.webp 2256w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Start-Mail-Merge-263x200.webp 263w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Start-Mail-Merge-809x615.webp 809w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Start-Mail-Merge-768x584.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Start-Mail-Merge-1536x1168.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Start-Mail-Merge-2048x1558.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Start-Mail-Merge-1200x913.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Start-Mail-Merge-1980x1506.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Start-Mail-Merge-150x114.webp 150w\" sizes=\"(max-width: 2256px) 100vw, 2256px\" \/><\/figure>\n\n\n\n<p>Now, type your email message with appropriate placeholders where you want to insert merge fields in the Word document.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"2560\" height=\"1683\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Mail-Merge-scaled.webp\" alt=\"Word Mail Merge\" class=\"wp-image-39195\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Mail-Merge-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Mail-Merge-304x200.webp 304w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Mail-Merge-900x592.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Mail-Merge-768x505.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Mail-Merge-1536x1010.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Mail-Merge-2048x1346.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Mail-Merge-1200x789.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Mail-Merge-1980x1302.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Word-Mail-Merge-150x99.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>After writing your email message, we will need to set up the mailing list in an Excel spreadsheet file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"setup\"><span id=\"Step-2-8211-Set-up-your-mailing-list-in-MS-Excel\">Step 2 &#8211; Set up your mailing list in MS Excel<\/span><\/h3>\n\n\n\n<p>In order to send personalized emails using mail merge in Outlook, you\u2019ll need to create an Excel spreadsheet with your recipient data.<\/p>\n\n\n\n<p>So, open Microsoft Excel and select <strong>\u2018Blank Workbook\u2019<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1675\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Blank-Excel-scaled.webp\" alt=\"blank excel\" class=\"wp-image-39196\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Blank-Excel-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Blank-Excel-306x200.webp 306w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Blank-Excel-900x589.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Blank-Excel-768x502.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Blank-Excel-1536x1005.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Blank-Excel-2048x1340.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Blank-Excel-1200x785.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Blank-Excel-1980x1295.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Blank-Excel-150x98.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>After that, enter the headers for your recipients like their First name, Last name, Company name, the industry they work in, etc., and add your data under respective headers.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"2002\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Create-Mailing-List-Excel-scaled.webp\" alt=\"Create Mailing List in Excel\" class=\"wp-image-39197\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Create-Mailing-List-Excel-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Create-Mailing-List-Excel-256x200.webp 256w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Create-Mailing-List-Excel-786x615.webp 786w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Create-Mailing-List-Excel-768x601.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Create-Mailing-List-Excel-1536x1201.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Create-Mailing-List-Excel-2048x1602.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Create-Mailing-List-Excel-1200x939.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Create-Mailing-List-Excel-1980x1549.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Create-Mailing-List-Excel-150x117.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>Next, go to the <strong>\u2018File\u2019<\/strong> menu and click on the <strong>\u2018Save As\u2019<\/strong> button to save your recipient list spreadsheet.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1681\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Recipient-List-Excel-scaled.webp\" alt=\"Save Recipient List in Excel\" class=\"wp-image-39198\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Recipient-List-Excel-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Recipient-List-Excel-305x200.webp 305w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Recipient-List-Excel-900x591.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Recipient-List-Excel-768x504.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Recipient-List-Excel-1536x1008.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Recipient-List-Excel-2048x1344.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Recipient-List-Excel-1200x788.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Recipient-List-Excel-1980x1300.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Recipient-List-Excel-150x98.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>Once you\u2019ve created your mailing list in MS Excel, it\u2019s time to link this spreadsheet with your Microsoft Word email message document.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"link\"><span id=\"Step-3-8211-Link-the-mailing-list-with-your-email-document\">Step 3 &#8211; Link the mailing list with your email document<\/span><\/h3>\n\n\n\n<p>To perform mail merge in Outlook, you\u2019ll have to link your mailing list and email document.<\/p>\n\n\n\n<p>To do this, click on the <strong>\u2018Select Recipients\u2019<\/strong> from the <strong>\u2018Mailings\u2019<\/strong> tab, and click on the <strong>\u2018Use an Existing List\u2019<\/strong> option.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1781\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-scaled.webp\" alt=\"Link mailing list\" class=\"wp-image-39199\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-287x200.webp 287w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-884x615.webp 884w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-768x534.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-1536x1069.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2048x1425.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-1200x835.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-1980x1378.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-150x104.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>Select the mailing list file we created during <a href=\"#setup\">step #2<\/a> and click <strong>\u2018OK\u2019<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"2055\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2-scaled.webp\" alt=\"Link Mailing List 2\" class=\"wp-image-39200\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2-249x200.webp 249w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2-766x615.webp 766w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2-768x616.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2-1536x1233.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2-2048x1644.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2-1200x963.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2-1980x1589.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Link-Mailing-List-2-150x120.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"insert\"><span id=\"Step-4-8211-Insert-mail-merge-fields-to-personalize-the-email-message\">Step 4 &#8211; Insert mail merge fields to personalize the email message<\/span><\/h3>\n\n\n\n<p>Now, insert merge fields into the email template by clicking <strong>\u2018Insert Merge Field\u2019<\/strong> and selecting the matching Excel column headers.&nbsp;<\/p>\n\n\n\n<p>For example, replace {Name} with your \u201cFirst Name&#8221; column, {Email} with &#8220;Email Address&#8221; and so on.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1804\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Insert-Merge-Fields-scaled.webp\" alt=\"insert merge fields in email\" class=\"wp-image-39201\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Insert-Merge-Fields-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Insert-Merge-Fields-284x200.webp 284w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Insert-Merge-Fields-873x615.webp 873w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Insert-Merge-Fields-768x541.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Insert-Merge-Fields-1536x1083.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Insert-Merge-Fields-2048x1443.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Insert-Merge-Fields-1200x846.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Insert-Merge-Fields-1980x1395.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Insert-Merge-Fields-150x106.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>This will map the data fields between your Outlook message and Excel spreadsheet.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1601\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Merge-Fields-Added-scaled.webp\" alt=\"Merge fields in an email\" class=\"wp-image-39202\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Merge-Fields-Added-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Merge-Fields-Added-320x200.webp 320w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Merge-Fields-Added-900x563.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Merge-Fields-Added-768x480.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Merge-Fields-Added-1536x961.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Merge-Fields-Added-2048x1281.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Merge-Fields-Added-1200x750.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Merge-Fields-Added-1980x1238.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Merge-Fields-Added-150x94.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"finish\"><span id=\"Step-5-8211-Finish-preview-your-mail-merge\">Step 5 &#8211; Finish &amp; preview your mail merge<\/span><\/h3>\n\n\n\n<p>Finally, it\u2019s almost time to send your email to all recipients using mail merge in Outlook.<\/p>\n\n\n\n<p>First, we need to finish the mail merge and preview the results before actually sending emails to your recipients.<\/p>\n\n\n\n<p>Go to Microsoft Word and click on the <strong>\u2018Preview Results\u2019<\/strong> under the <strong>\u2018Mailings\u2019<\/strong> tab.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1794\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-scaled.webp\" alt=\"Preview Results\" class=\"wp-image-39203\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-285x200.webp 285w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-878x615.webp 878w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-768x538.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-1536x1076.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2048x1435.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-1200x841.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-1980x1388.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-150x105.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>After that, choose the Next or Previous record button to make sure the names and addresses in the body of your letter look right.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2228\" height=\"1768\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2.webp\" alt=\"email preview\" class=\"wp-image-39204\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2.webp 2228w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2-252x200.webp 252w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2-775x615.webp 775w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2-768x609.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2-1536x1219.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2-2048x1625.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2-1200x952.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2-1980x1571.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Preview-Results-2-150x119.webp 150w\" sizes=\"(max-width: 2228px) 100vw, 2228px\" \/><\/figure>\n\n\n\n<p>If you\u2019re satisfied with the results, finish your mail merge and start sending your emails to the recipient list.<\/p>\n\n\n\n<p>For this, click on the <strong>\u2018Finish &amp; Merge\u2019<\/strong> and select <strong>\u2018Send E-mail Messages\u2019<\/strong> option.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"794\" height=\"615\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Finish-merge-794x615.webp\" alt=\"finish mail merge\" class=\"wp-image-39205\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Finish-merge-794x615.webp 794w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Finish-merge-258x200.webp 258w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Finish-merge-768x595.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Finish-merge-1536x1190.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Finish-merge-2048x1587.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Finish-merge-1200x930.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Finish-merge-1980x1534.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Finish-merge-150x116.webp 150w\" sizes=\"(max-width: 794px) 100vw, 794px\" \/><\/figure>\n\n\n\n<p>Now, you\u2019ll see a dialog box where you need to select the column header containing the email addresses of your recipients in the <strong>\u2018To\u2019<\/strong> field.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1894\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Select-Email-Address-scaled.webp\" alt=\"select email address\" class=\"wp-image-39206\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Select-Email-Address-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Select-Email-Address-270x200.webp 270w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Select-Email-Address-831x615.webp 831w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Select-Email-Address-768x568.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Select-Email-Address-1536x1137.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Select-Email-Address-2048x1516.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Select-Email-Address-1200x888.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Select-Email-Address-1980x1465.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Select-Email-Address-150x111.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>Next, add a subject line in the <strong>\u2018Subject line\u2019<\/strong> box.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"2155\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Subject-Line-scaled.webp\" alt=\"add subject line in email\" class=\"wp-image-39207\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Subject-Line-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Subject-Line-238x200.webp 238w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Subject-Line-731x615.webp 731w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Subject-Line-768x646.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Subject-Line-1536x1293.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Subject-Line-2048x1724.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Subject-Line-1200x1010.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Subject-Line-1980x1667.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Subject-Line-150x126.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>Once you\u2019ve typed your Subject line, click on the <strong>\u2018OK\u2019<\/strong> button to finish the process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"send\"><span id=\"Step-6-8211-Send-your-mail-merge-message\">Step 6 &#8211; Send your mail merge message<\/span><\/h3>\n\n\n\n<p>It\u2019s finally time to hit the \u2018Send\u2019 button to send out those mail merge emails to your recipients.<\/p>\n\n\n\n<p>For this, you need to open \u2018Outlook\u2019, go to the \u2019Outbox\u2019 folder, and click on the <strong>\u2018Send\/Recieve All Folders\u2019<\/strong> button.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2196\" height=\"1468\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Send-Receive-All-Folders.webp\" alt=\"send receive all folders\" class=\"wp-image-39208\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Send-Receive-All-Folders.webp 2196w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Send-Receive-All-Folders-299x200.webp 299w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Send-Receive-All-Folders-900x602.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Send-Receive-All-Folders-768x513.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Send-Receive-All-Folders-1536x1027.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Send-Receive-All-Folders-2048x1369.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Send-Receive-All-Folders-1200x802.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Send-Receive-All-Folders-1980x1324.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Send-Receive-All-Folders-150x100.webp 150w\" sizes=\"(max-width: 2196px) 100vw, 2196px\" \/><\/figure>\n\n\n\n<p>Upon clicking that button, your merged emails will be sent to each person on your recipient list.<\/p>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: How to Do Mail Merge in Outlook Inline CTA #1 -->\n<div id=\"om-v6ejbacmx1hg5xhdyrqz-holder\"><\/div>\n<script>(function(d,u,ac){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/a.omappapi.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'v6ejbacmx1hg5xhdyrqz');<\/script>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"why-mail-merge\"><span id=\"Why-mail-merge-in-Outlook-is-not-best-for-email-personalization\">Why mail merge in Outlook is not best for email personalization?<\/span><\/h2>\n\n\n\n<p>There are 5 primary reasons why mail merge in Outlook is not best for sending personalized emails to a large list of recipients.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Cannot add dynamic content<\/strong> &#8211; Mail merge only allows you to insert merge fields from a data source like an Excel spreadsheet into an email template. You can&#8217;t add dynamic content in the email body to personalize your email content for every recipient. For the uninitiated, dynamic content is something that is tailored to recipients\u2019 needs.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Difficult to scale<\/strong> &#8211; Doing a mail merge in Outlook is a manual process. It works fine if you&#8217;re sending emails to a small list. But this method isn&#8217;t practical for large audiences because you have to refresh the data source and regenerate the emails each time you add new recipients to your list.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>No auto follow-up<\/strong> &#8211; Mail merge only allows you to send a single email, there&#8217;s no way to automatically trigger follow-up emails. If you\u2019re sending outbound sales emails, automated follow-up is a critical feature, which can significantly contribute to lead nurturing.<\/li>\n<\/ul>\n\n\n\n<p>Unfortunately, mail merge in Outlook doesn\u2019t support any automation of follow-up emails based on users\u2019 actions or delays.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Lacks email tracking<\/strong> &#8211; Email tracking allows you to see individual recipient activity and optimize your campaigns. But again, mail merge doesn&#8217;t provide any visibility into who opened your emails or clicked specific links beyond basic delivery notifications.<\/li>\n<\/ul>\n\n\n\n<p>This lack of email tracking is a major gap with mail merge for monitoring engagement and refining your email content, segmentation, timing, and more for improved results.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Poor deliverability<\/strong> &#8211; When you send mail merge campaigns from Outlook, it sends out your email to all recipients at once. This often results in your emails landing in the spam\/junk folder. Specialized tools, on the other hand, keep appropriate time intervals between each outgoing email, which makes it less likely to be caught by spam filters.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>Additionally, email outreach tools also let you track critical deliverability metrics like open rate, reply rate, click rate, bounce rate, etc. to further optimize your sender reputation over time.<\/p>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: How to Do Mail Merge in Outlook Inline CTA #2 -->\n<div id=\"om-jlczpstyp3lt4kmbhrxw-holder\"><\/div>\n<script>(function(d,u,ac){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/a.omappapi.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'jlczpstyp3lt4kmbhrxw');<\/script>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"at-scale\"><span id=\"How-to-send-personalized-emails-from-Outlook-at-scale\">How to send personalized emails from Outlook at scale?<\/span><\/h2>\n\n\n\n<p>Sending personalized emails to a large number of recipients can be tedious and time-consuming in Outlook.&nbsp;<\/p>\n\n\n\n<p>Fortunately, there are plenty of email automation tools out there that can help to send personalized emails from your Outlook account without much hassle.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.saleshandy.com\/\">Saleshandy<\/a>, for example, is a top-rated tool with robust email personalization features.&nbsp;<\/p>\n\n\n\n<p>Unlike Outlook, It lets you easily personalize your emails beyond just first name, company, title, etc.<\/p>\n\n\n\n<!-- Write your comments here -->\n\n\n\n<p>For example, the Spintax feature in Saleshandy enables advanced personalization by allowing you to dynamically generate multiple variations of text within your emails.<\/p>\n\n\n\n<p>That means instead of a static block of copy, you can define different versions of sentences, paragraphs, and phrases that will be randomly combined when the email is generated.<\/p>\n\n\n\n<p>Let\u2019s look at some of Saleshandy\u2019s key features to understand its email personalization capabilities in more detail.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Merge Tags<\/strong> \u2013 <a href=\"https:\/\/docs.saleshandy.com\/en\/articles\/8052157-set-up-your-merge-tags-custom-merge-tags-and-fallback-text\" target=\"_blank\" rel=\"noreferrer noopener\">Merge tags<\/a> in Saleshandy are dynamic placeholders that help to incorporate recipients\u2019 information such as First Name, Last Name, Company Name, etc. from a CSV file. These tags can make your emails more individualized, which increases engagement and delivers higher open rates.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Spintax<\/strong> \u2013 <a href=\"https:\/\/docs.saleshandy.com\/en\/articles\/6946631-spintax-what-why-and-how-to-set-it-up-in-saleshandy\" target=\"_blank\" rel=\"noreferrer noopener\">Spintax<\/a> allows you to create multiple versions of your email by strategically inserting variations in words, sentences, or paragraphs.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Email Ramp-Up<\/strong> \u2013 Sending emails to a large list of recipients all at once may trigger spam filters. To avoid this, Saleshandy&#8217;s <a href=\"https:\/\/docs.saleshandy.com\/en\/articles\/7906915-email-ramp-up-what-why-when-and-how-to-set-it-up\" target=\"_blank\" rel=\"noreferrer noopener\">email ramp-up<\/a> gradually increases the number of outgoing emails, preventing overload and spam folder placement.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>A-Z Variants Testing<\/strong> \u2013 The <a href=\"https:\/\/docs.saleshandy.com\/en\/articles\/7055206-a-z-testing-explained\" target=\"_blank\" rel=\"noreferrer noopener\">A-Z Variants<\/a> lets you create 26 different versions of your email to test which email content performs best. You can send these different versions to small groups of people in the beginning, monitor the ones that perform the best, and use the best version for everyone.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Auto Follow-Ups<\/strong> \u2013 Saleshandy comes with an <a href=\"https:\/\/www.saleshandy.com\/automatic-follow-up-emails\/\" target=\"_blank\" rel=\"noreferrer noopener\">auto follow-up<\/a> feature that lets you send multiple automated follow-up emails based on pre-defined conditions. This automation can significantly improve your response rates.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Sender Rotation<\/strong> \u2013 <a href=\"https:\/\/www.saleshandy.com\/sender-rotation\/\" target=\"_blank\" rel=\"noreferrer noopener\">Sender Rotation<\/a> automatically rotates multiple email accounts in your email sequence so that your emails have a higher chance of reaching the Primary inbox of your recipients.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Sequence Score<\/strong> \u2013 The <a href=\"https:\/\/www.saleshandy.com\/sequence-score\/\" target=\"_blank\" rel=\"noreferrer noopener\">Sequence Score<\/a> feature helps you evaluate how well your email sequences are likely to perform based on the email account setup, sequence setup, and email copy, and even suggests ways to increase your score.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Unified Inbox <\/strong>\u2013 With <a href=\"https:\/\/www.saleshandy.com\/unified-inbox\/\" target=\"_blank\" rel=\"noreferrer noopener\">Unified Inbox<\/a>, you can see all replies from prospects in one spot. This way, you won&#8217;t miss any responses from potential customers.<\/li>\n<\/ul>\n\n\n\n<p><strong>Here are the steps you need to follow to send personalized emails to a large list of recipients from your Outlook account.<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-1-8211-Sign-up-on-Saleshandy\">Step 1 &#8211; Sign up on Saleshandy<\/span><\/h3>\n\n\n\n<p>First things first, you need to sign up on Saleshandy to create your account.&nbsp;<\/p>\n\n\n\n<p>Go to the Saleshandy website, click on the <a href=\"https:\/\/my.saleshandy.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Sign Up for Free<\/a> button, and fill in your details.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1440\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Saleshandy-Cold-Email-Software-scaled.webp\" alt=\"saleshandy\" class=\"wp-image-39209\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Saleshandy-Cold-Email-Software-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Saleshandy-Cold-Email-Software-356x200.webp 356w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Saleshandy-Cold-Email-Software-900x506.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Saleshandy-Cold-Email-Software-768x432.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Saleshandy-Cold-Email-Software-1536x864.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Saleshandy-Cold-Email-Software-2048x1152.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Saleshandy-Cold-Email-Software-1200x675.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Saleshandy-Cold-Email-Software-1980x1114.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Saleshandy-Cold-Email-Software-150x84.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>Once you create your account, you\u2019ll get a verification confirmation email. Make sure you verify your account by clicking on the link provided in the verification email.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-2-8211-Connect-your-Outlook-email-accounts\">Step 2 &#8211; Connect your Outlook email account(s)<\/span><\/h3>\n\n\n\n<p>Once you\u2019ve created your Saleshandy account, you need to connect your Outlook email account to Saleshandy.<\/p>\n\n\n\n<p>To do this, log in to your Saleshandy, go to the <strong>\u2018Settings\u2019<\/strong> section, open the <strong>\u2018Email Accounts\u2019<\/strong> tab, and click on the <strong>\u2018Add Email Account\u2019<\/strong> button from the top-right corner.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1399\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Connect-Email-Account-in-Saleshandy-scaled.webp\" alt=\"connect email account\" class=\"wp-image-39210\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Connect-Email-Account-in-Saleshandy-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Connect-Email-Account-in-Saleshandy-366x200.webp 366w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Connect-Email-Account-in-Saleshandy-900x492.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Connect-Email-Account-in-Saleshandy-768x420.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Connect-Email-Account-in-Saleshandy-1536x839.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Connect-Email-Account-in-Saleshandy-2048x1119.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Connect-Email-Account-in-Saleshandy-1200x656.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Connect-Email-Account-in-Saleshandy-1980x1082.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Connect-Email-Account-in-Saleshandy-150x82.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>On the next screen, enter your Outlook email account credentials and hit the <strong>\u2018Add Email Account\u2019<\/strong> button.<\/p>\n\n\n\n<p>Once done, your Outlook email account will be successfully connected to Saleshandy.<\/p>\n\n\n\n<p>By the way, you can connect unlimited email accounts (Outlook, Gmail, others) to Saleshandy to use in your email sequence using sender rotation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-3-8211-Authenticate-your-email-domain\">Step 3 &#8211; Authenticate your email domain<\/span><\/h3>\n\n\n\n<p>After connecting your Outlook email account, you need to authenticate your email domain.&nbsp;<\/p>\n\n\n\n<p>Doing so is important because it will help you to establish a good sender reputation and achieve high email deliverability, which will keep your emails from landing in your prospects\u2019 spam folders.<\/p>\n\n\n\n<p>The good news is that you can easily authenticate your email domain. All you have to do is set up <a href=\"https:\/\/docs.saleshandy.com\/en\/articles\/6921903-what-is-spf-how-to-set-it-up\" target=\"_blank\" rel=\"noreferrer noopener\">SPF<\/a> (Sender Policy Framework), <a href=\"https:\/\/docs.saleshandy.com\/en\/articles\/6969675-what-is-dkim-and-how-to-set-it-up\" target=\"_blank\" rel=\"noreferrer noopener\">DKIM<\/a> (DomainKeys Identified Mail), and <a href=\"https:\/\/docs.saleshandy.com\/en\/articles\/6921799-what-is-a-dmarc-record-how-to-set-it-up\" target=\"_blank\" rel=\"noreferrer noopener\">DMARC<\/a> (Domain-based Message Authentication, Reporting &amp; Conformance) records.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-4-8211-Upload-your-prospects-list\">Step 4 &#8211; Upload your prospects list<\/span><\/h3>\n\n\n\n<p>Once you\u2019ve authenticated your email domain, it\u2019s time for you to start uploading your prospects.<\/p>\n\n\n\n<p>In Saleshandy, you can add your prospects one by one and also upload them in bulk.<\/p>\n\n\n\n<p>To upload your prospects in bulk, you need to open the <strong>\u2018Prospects\u2019<\/strong> section and click on the <strong>\u2018Import Via CSV\u2019<\/strong> button as shown below.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1404\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Prospects-in-Saleshandy-scaled.webp\" alt=\"add prospects in saleshandy\" class=\"wp-image-39211\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Prospects-in-Saleshandy-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Prospects-in-Saleshandy-365x200.webp 365w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Prospects-in-Saleshandy-900x494.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Prospects-in-Saleshandy-768x421.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Prospects-in-Saleshandy-1536x842.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Prospects-in-Saleshandy-2048x1123.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Prospects-in-Saleshandy-1200x658.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Prospects-in-Saleshandy-1980x1086.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Prospects-in-Saleshandy-150x82.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>On the next screen, you need to click on the <strong>\u2018Choose File\u2019<\/strong> button, locate your CSV file, and hit the <strong>\u2018Next\u2019 <\/strong>button.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1712\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy-scaled.webp\" alt=\"sequence in saleshandy\" class=\"wp-image-39212\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy-299x200.webp 299w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy-900x602.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy-768x514.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy-1536x1027.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy-2048x1370.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy-1200x803.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy-1980x1324.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy-150x100.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>Now, follow the instructions displayed on your screen and finish uploading your prospects list.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-5-8211-Write-your-email-copy\">Step 5 &#8211; Write your email copy<\/span><\/h3>\n\n\n\n<p>After adding your prospects, you can finally craft your email copy.<\/p>\n\n\n\n<p>Go to the <strong>\u2018Sequences\u2019<\/strong> section in your Saleshandy dashboard and tap on the <strong>\u2018Create Sequence\u2019<\/strong> button from the top-right corner.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1181\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy1-scaled.webp\" alt=\"sequence in saleshandy\" class=\"wp-image-39213\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy1-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy1-433x200.webp 433w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy1-900x415.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy1-768x354.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy1-1536x709.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy1-2048x945.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy1-1200x554.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy1-1980x914.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Sequence-in-Saleshandy1-150x69.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>Next, click on the <strong>\u2018Add Step\u2019<\/strong> and it will display a pop-up window.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1272\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Sequence-Step-in-Saleshandy-scaled.webp\" alt=\"add sequence step\" class=\"wp-image-39214\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Sequence-Step-in-Saleshandy-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Sequence-Step-in-Saleshandy-403x200.webp 403w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Sequence-Step-in-Saleshandy-900x447.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Sequence-Step-in-Saleshandy-768x381.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Sequence-Step-in-Saleshandy-1536x763.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Sequence-Step-in-Saleshandy-2048x1017.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Sequence-Step-in-Saleshandy-1200x596.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Sequence-Step-in-Saleshandy-1980x983.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Sequence-Step-in-Saleshandy-150x75.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>Here, you can start writing your email subject line and body message to be sent to your prospects later.&nbsp;<\/p>\n\n\n\n<p>Once you\u2019ve written your email message, click on the <strong>\u2018Save\u2019<\/strong> button.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1355\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Email-Draft-scaled.webp\" alt=\"save email draft\" class=\"wp-image-39215\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Email-Draft-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Email-Draft-378x200.webp 378w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Email-Draft-900x476.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Email-Draft-768x406.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Email-Draft-1536x813.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Email-Draft-2048x1084.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Email-Draft-1200x635.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Email-Draft-1980x1048.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Save-Email-Draft-150x79.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-6-8211-Add-follow-up-email-steps\">Step 6 &#8211; Add follow-up email steps<\/span><\/h3>\n\n\n\n<p>Unlike Outlook, Saleshandy lets you send auto follow-up emails based on pre-defined criteria.&nbsp;<\/p>\n\n\n\n<p>Go back to the <strong>\u2018Sequences\u2019<\/strong> section and click on the <strong>\u2018Add Step\u2019<\/strong> displayed below the initial email step that you just created in the previous step.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1301\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Follow-Up-Email-in-Sequence-scaled.webp\" alt=\"add follow up email\" class=\"wp-image-39216\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Follow-Up-Email-in-Sequence-scaled.webp 2560w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Follow-Up-Email-in-Sequence-394x200.webp 394w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Follow-Up-Email-in-Sequence-900x457.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Follow-Up-Email-in-Sequence-768x390.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Follow-Up-Email-in-Sequence-1536x780.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Follow-Up-Email-in-Sequence-2048x1041.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Follow-Up-Email-in-Sequence-1200x610.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Follow-Up-Email-in-Sequence-1980x1006.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Add-Follow-Up-Email-in-Sequence-150x76.webp 150w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n\n\n\n<p>Please note that you can add multiple follow-up emails in your sequence to increase your overall campaign performance.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-7-8211-Launch-your-email-campaign\">Step 7 &#8211; Launch your email campaign<\/span><\/h3>\n\n\n\n<p>Once everything is set, you can finally launch your email campaign using your Outlook email account.<\/p>\n\n\n\n<p>Just head back to the <strong>\u2018Sequences\u2019<\/strong> section and toggle the <strong>\u2018Activate Sequence\u2019<\/strong> switch as shown in the screenshot below.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"312\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Activate-Sequence-900x312.webp\" alt=\"activate sequence\" class=\"wp-image-39217\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Activate-Sequence-900x312.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Activate-Sequence-475x165.webp 475w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Activate-Sequence-768x266.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Activate-Sequence-1536x532.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Activate-Sequence-2048x710.webp 2048w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Activate-Sequence-1200x416.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Activate-Sequence-1980x686.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2019\/08\/Activate-Sequence-150x52.webp 150w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/figure>\n\n\n\n<p>Upon activating the sequence, Saleshandy will start sending emails to each contact individually and with an appropriate time interval between each outgoing email to maintain good deliverability.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>If you&#8217;re looking for a more detailed walkthrough, check out our complete guide on <a href=\"https:\/\/www.saleshandy.com\/blog\/how-send-mass-email-outlook\/\" target=\"_blank\" rel=\"noreferrer noopener\">mass email in Outlook with mail merge<\/a>.<\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"conclusion\"><span id=\"Conclusion\">Conclusion<\/span><\/h2>\n\n\n\n<p>And there you have it &#8211; a step-by-step guide on how to do a mail merge in Outlook to send personalized emails.<\/p>\n\n\n\n<p>As you\u2019ve just learned, mail merge makes it quite efficient to send personalized emails to a large list of recipients. But as we pointed out, the mail merge feature in Outlook has its fair share of drawbacks.<\/p>\n\n\n\n<p>So, if your goal is to send personalized cold emails with auto follow-up, it\u2019s better to use a specialized email outreach tool like <a href=\"https:\/\/www.saleshandy.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Saleshandy<\/a>. It just makes cold email outreach so much more efficient and effective.&nbsp;<\/p>\n\n\n\n<p>Just give it a try if you haven\u2019t already and take your cold email game to the next level!<\/p>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: How to Do Mail Merge in Outlook Inline CTA #3 -->\n<div id=\"om-cfje8zyzfdjyrhu6wbpx-holder\"><\/div>\n<script>(function(d,u,ac){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/a.omappapi.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'cfje8zyzfdjyrhu6wbpx');<\/script>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"faqs\"><span id=\"FAQs\">FAQs<\/span><\/h2>\n\n\n\n<p><strong>1) How to send emails to multiple recipients in mail merge Outlook?<\/strong><\/p>\n\n\n\n<p>To send emails to multiple recipients using Mail Merge in Outlook, you\u2019ll need to create a contact list in an Excel spreadsheet, access the Mail Merge feature in Outlook, write your email message, insert merge fields, and send your email messages.<\/p>\n\n\n\n<p><strong>2) How many emails can mail merge Outlook send at once?<\/strong><\/p>\n\n\n\n<p>Free Outlook email account has a daily sending limit of 300 emails per day, while the Microsoft 365 accounts have 10,000 emails per day.<\/p>\n\n\n\n<p><strong>3) How to mail merge from Excel to Outlook?<\/strong><\/p>\n\n\n\n<p>To mail merge from Excel to Outlook, you need to follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In Excel, create a sheet with columns for all the data you want to merge like first name, last name, email, etc. This will be your data source.<\/li>\n\n\n\n<li>In Outlook, go to Mailings &gt; Start Mail Merge &gt; Step-by-Step Mail Merge Wizard.<\/li>\n\n\n\n<li>Select Letters as the document type and click Next.<\/li>\n\n\n\n<li>Select &#8220;Use an existing list&#8221; and browse to select the Excel sheet you created. Click Next.<\/li>\n\n\n\n<li>If prompted, select the worksheet with your data. Click Next.<\/li>\n\n\n\n<li>Insert merge fields from Excel into your email body by clicking More Items &gt; Insert Merge Field &gt; [Field Name].<\/li>\n\n\n\n<li>Click Next to go through the wizard, preview the merge results, and complete the merge.<\/li>\n\n\n\n<li>When ready, click Finish &amp; Merge &gt; Send Email Messages.<\/li>\n<\/ul>\n\n\n\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [{\n    \"@type\": \"Question\",\n    \"name\": \"How to send emails to multiple recipients in mail merge Outlook?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"To send emails to multiple recipients using Mail Merge in Outlook, you\u2019ll need to create a contact list in an Excel spreadsheet, access the Mail Merge feature in Outlook, write your email message, insert merge fields, and send your email messages.\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"How many emails can mail merge Outlook send at once?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"Free Outlook email account has a daily sending limit of 300 emails per day, while the Microsoft 365 accounts have 10,000 emails per day.\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"How to mail merge from Excel to Outlook?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"To mail merge from Excel to Outlook, you need to follow these steps:\n\n- In Excel, create a sheet with columns for all the data you want to merge like first name, last name, email, etc. This will be your data source.\n- In Outlook, go to Mailings > Start Mail Merge > Step-by-Step Mail Merge Wizard.\nSelect Letters as the document type and click Next.\n- Select \\\"Use an existing list\\\" and browse to select the Excel sheet you created. Click Next.\n- If prompted, select the worksheet with your data. 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