{"id":15031,"date":"2025-06-29T09:00:00","date_gmt":"2025-06-29T09:00:00","guid":{"rendered":"https:\/\/www.saleshandy.com\/blog\/?p=15031"},"modified":"2026-02-23T07:05:15","modified_gmt":"2026-02-23T07:05:15","slug":"how-send-mass-email-outlook","status":"publish","type":"post","link":"https:\/\/www.saleshandy.com\/blog\/how-send-mass-email-outlook\/","title":{"rendered":"How to Send Mass Emails in Outlook With Personalization?"},"content":{"rendered":"<div id=\"toc_container\" class=\"toc_wrap_right toc_transparent no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#How-to-Send-Mass-Emails-in-Outlook-TOC\"><strong class=\"How-to-Send-Mass-Emails-in-Outlook-TOC\"><span class=\"toc_number toc_depth_1\">1<\/span> \n    \n      How to Send Mass Emails in Outlook \u2013 TOC\n    \n  <\/strong><\/a><\/li><li><a href=\"#How-to-Send-Mass-Emails-in-Outlook-With-Mail-Merge\"><strong class=\"How-to-Send-Mass-Emails-in-Outlook-With-Mail-Merge\"><span class=\"toc_number toc_depth_1\">2<\/span> How to Send Mass Emails in Outlook (With Mail Merge)<\/strong><\/a><ul><li><a href=\"#Step-1-Prepare-Email-in-Word\"><strong class=\"Step-1-Prepare-Email-in-Word\"><span class=\"toc_number toc_depth_2\">2.1<\/span> Step 1: Prepare Email in Word<\/strong><\/a><\/li><li><a href=\"#Step-2-Create-a-Mailing-List-in-MS-Excel\"><strong class=\"Step-2-Create-a-Mailing-List-in-MS-Excel\"><span class=\"toc_number toc_depth_2\">2.2<\/span> Step 2: Create a Mailing List in MS Excel<\/strong><\/a><\/li><li><a href=\"#Step-3-Import-Contacts-from-Data-Source-to-Word\"><strong class=\"Step-3-Import-Contacts-from-Data-Source-to-Word\"><span class=\"toc_number toc_depth_2\">2.3<\/span> Step 3: Import Contacts from Data Source to Word<\/strong><\/a><\/li><li><a href=\"#Step-4-Personalize-Your-Email-With-Merge-Fields\"><strong class=\"Step-4-Personalize-Your-Email-With-Merge-Fields\"><span class=\"toc_number toc_depth_2\">2.4<\/span> Step 4 \u2013 Personalize Your Email With Merge Fields<\/strong><\/a><\/li><li><a href=\"#Step-5-Preview-and-Send-Your-Email\"><strong class=\"Step-5-Preview-and-Send-Your-Email\"><span class=\"toc_number toc_depth_2\">2.5<\/span> Step 5 \u2013 Preview and Send Your Email<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#Cons-of-Sending-Bulk-Emails-Directly-in-Outlook\"><strong class=\"Cons-of-Sending-Bulk-Emails-Directly-in-Outlook\"><span class=\"toc_number toc_depth_1\">3<\/span> Cons of Sending Bulk Emails Directly in Outlook<\/strong><\/a><ul><li><a href=\"#Strict-Daily-Email-Sending-Limit\"><strong class=\"Strict-Daily-Email-Sending-Limit\"><span class=\"toc_number toc_depth_2\">3.1<\/span> Strict Daily Email Sending Limit<\/strong><\/a><\/li><li><a href=\"#Lack-of-Advanced-Email-Personalization-Features\"><strong class=\"Lack-of-Advanced-Email-Personalization-Features\"><span class=\"toc_number toc_depth_2\">3.2<\/span> Lack of Advanced Email Personalization Features<\/strong><\/a><\/li><li><a href=\"#Manual-Email-Tracking-Follow-Up\"><strong class=\"Manual-Email-Tracking-Follow-Up\"><span class=\"toc_number toc_depth_2\">3.3<\/span> Manual Email Tracking &amp; Follow-Up<\/strong><\/a><\/li><li><a href=\"#Low-Email-Deliverability\"><strong class=\"Low-Email-Deliverability\"><span class=\"toc_number toc_depth_2\">3.4<\/span> Low Email Deliverability<\/strong><\/a><\/li><li><a href=\"#No-Opt-Out-Mechanism\"><strong class=\"No-Opt-Out-Mechanism\"><span class=\"toc_number toc_depth_2\">3.5<\/span> No Opt-Out Mechanism<\/strong><\/a><\/li><li><a href=\"#No-Time-Interval-Between-Emails\"><strong class=\"No-Time-Interval-Between-Emails\"><span class=\"toc_number toc_depth_2\">3.6<\/span> No Time Interval Between Emails<\/strong><\/a><\/li><li><a href=\"#High-Risk-of-Getting-Blacklisted\"><strong class=\"High-Risk-of-Getting-Blacklisted\"><span class=\"toc_number toc_depth_2\">3.7<\/span> High Risk of Getting Blacklisted<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#Alternative-Way-to-Send-Mass-Emails-From-Outlook\"><strong class=\"Alternative-Way-to-Send-Mass-Emails-From-Outlook\"><span class=\"toc_number toc_depth_1\">4<\/span> Alternative Way to Send Mass Emails From Outlook<\/strong><\/a><ul><li><a href=\"#1-Sign-Up-and-Connect-Outlook-Accounts\"><strong class=\"1-Sign-Up-and-Connect-Outlook-Accounts\"><span class=\"toc_number toc_depth_2\">4.1<\/span> 1. Sign Up and Connect Outlook Accounts<\/strong><\/a><\/li><li><a href=\"#2-Set-Up-Email-Campaign\"><strong class=\"2-Set-Up-Email-Campaign\"><span class=\"toc_number toc_depth_2\">4.2<\/span> 2. Set Up Email Campaign<\/strong><\/a><\/li><li><a href=\"#3-Upload-Prospect-List\"><strong class=\"3-Upload-Prospect-List\"><span class=\"toc_number toc_depth_2\">4.3<\/span> 3. Upload Prospect List<\/strong><\/a><\/li><li><a href=\"#4-Launch-Campaign\"><strong class=\"4-Launch-Campaign\"><span class=\"toc_number toc_depth_2\">4.4<\/span> 4. Launch Campaign<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#Pick-a-Solution-that-Outsmarts-Outlook\"><strong class=\"Pick-a-Solution-that-Outsmarts-Outlook\"><span class=\"toc_number toc_depth_1\">5<\/span> Pick a Solution that Outsmarts Outlook<\/strong><\/a><\/li><li><a href=\"#FAQs\"><strong class=\"FAQs\"><span class=\"toc_number toc_depth_1\">6<\/span> FAQs<\/strong><\/a><ul><li><a href=\"#1-How-to-send-a-mass-email-to-a-group-in-Outlook\"><strong class=\"1-How-to-send-a-mass-email-to-a-group-in-Outlook\"><span class=\"toc_number toc_depth_2\">6.1<\/span> 1. How to send a mass email to a group in Outlook?<\/strong><\/a><\/li><li><a href=\"#2-How-many-BCC-emails-can-you-send-in-Outlook\"><strong class=\"2-How-many-BCC-emails-can-you-send-in-Outlook\"><span class=\"toc_number toc_depth_2\">6.2<\/span> 2. How many BCC emails can you send in Outlook?<\/strong><\/a><\/li><li><a href=\"#3-How-to-hide-recipients-from-mass-email-in-Outlook\"><strong class=\"3-How-to-hide-recipients-from-mass-email-in-Outlook\"><span class=\"toc_number toc_depth_2\">6.3<\/span> 3. How to hide recipients from mass email in Outlook?<\/strong><\/a><\/li><\/ul><\/li><\/ul><\/div>\n\n<p>Sending mass emails from Outlook seems easy.<\/p>\n\n\n\n<p>Until you mess up and your message says <em>\u201cHey &lt;&lt;First Name&gt;&gt;\u201d<\/em> instead of a real name.<\/p>\n\n\n\n<p><em>Trust me, I\u2019ve been there once.<\/em><\/p>\n\n\n\n<p>That\u2019s why I put together this easy-peasy guide to help you send bulk emails from Outlook (with mail merge) the right way, without embarrassing mistakes.<\/p>\n\n\n\n<p>I\u2019ll walk you through each step and call out the tricky parts where most people go wrong.<\/p>\n\n\n\n<p>And if you want a faster, more foolproof method, I\u2019ll share the alternative method that I personally use\ud83d\ude09<\/p>\n\n\n\n<p>Here we go!<\/p>\n\n\n\n<div style=\"padding-left: 20px;padding-right: 15px;\/* padding-top: 5px; *\/\/* padding-bottom: 5px; *\/border-radius: 10px;border: 2px solid #1D4ED8; background: #e7f0fd; margin-top: 45px;\">\n    <h2 style=\"margin: 0px auto 5px!important;\"><span id=\"How-to-Send-Mass-Emails-in-Outlook-TOC\">\n    <span id=\"toc\" style=\"background: #1D4ED8;color: #fff;padding: 6px 10px 7px 10px;\/* border-radius: 10px; *\/border-radius: 0px 0px 10px 10px;font-size: 22px;\">\n      How to Send Mass Emails in Outlook \u2013 TOC\n    <\/span>\n  <\/span><\/h2>\n<ul class=\"wp-block-list\" style=\"    margin: 1.5rem 0 2rem 0rem;!important\">\n<li><a href=\"#How-to-Send-Mass-Emails-in-Outlook-With-Mail-Merge\">How to Send Mass Emails in Outlook (With Mail Merge)<\/a><\/li>\n\n\n\n<li><a href=\"#Cons-of-Sending-Bulk-Emails-Directly-in-Outlook\">Risks of Sending Bulk Emails Using Mail Merge in Outlook<\/a><\/li>\n\n\n\n<li><a href=\"#Alternative-Way-to-Send-Mass-Emails-From-Outlook\">Best Alternative for Sending Mass Emails with Outlook<\/a><\/li>\n\n\n\n<li><a href=\"#Pick-a-Solution-that-Outsmarts-Outlook\">Pick a Solution that Outsmarts Outlook<\/a><\/li>\n\n\n\n<li><a href=\"#FAQs\">FAQs<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"How-to-Send-Mass-Emails-in-Outlook-With-Mail-Merge\">How to Send Mass Emails in Outlook (With Mail Merge)<\/span><\/h2>\n\n\n\n<p>If you want to send mass emails from Outlook and Microsoft infrastructure, I recommend using the mail merge feature.<\/p>\n\n\n\n<p>Here\u2019s how you can send mass emails in Outlook by using the mail merge feature:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#Step-1-Prepare-Email-in-Word\">Prepare Email in Word<\/a><\/li>\n\n\n\n<li><a href=\"#Step-2-Create-a-Mailing-List-in-MS-Excel\">Create a Mailing List in MS Excel<\/a><\/li>\n\n\n\n<li><a href=\"#Step-3-Import-Contacts-from-Data-Source-to-Word\">Import Contacts from Data Source to Word<\/a><\/li>\n\n\n\n<li><a href=\"#Step-4-Personalize-Your-Email-With-Merge-Fields\">Personalize Your Email With Merge Fields<\/a><\/li>\n\n\n\n<li><a href=\"#Step-5-Preview-and-Send-Your-Email\">Preview and Send Your Email<\/a><\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-1-Prepare-Email-in-Word\">Step 1: Prepare Email in Word<\/span><\/h3>\n\n\n\n<p>Start by creating a new Word document.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Go to the \u201cMailings\u201d tab &gt; \u201cStart Mail Merge\u201d &gt; \u201cEmail Messages\u201d.<\/strong><br>If you&#8217;re having trouble navigating this step, refer to the screenshot below.<br><img fetchpriority=\"high\" decoding=\"async\" width=\"650\" height=\"372\" class=\"wp-image-50398\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Word-Start-Mail-Merge-1.webp\" alt=\"start mail merge in outlook\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Word-Start-Mail-Merge-1.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Word-Start-Mail-Merge-1-350x200.webp 350w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Word-Start-Mail-Merge-1-900x515.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Word-Start-Mail-Merge-1-768x439.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Word-Start-Mail-Merge-1-1200x687.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Word-Start-Mail-Merge-1-150x86.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>Write your email, with necessary placeholders for merge fields (e.g., Dear {{FirstName}}).<br><img decoding=\"async\" width=\"650\" height=\"355\" class=\"wp-image-52583\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/3-Word-Mail-Merge-scaled-1-1200x656-1-1.webp\" alt=\"Mail merge with placeholders\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/3-Word-Mail-Merge-scaled-1-1200x656-1-1.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/3-Word-Mail-Merge-scaled-1-1200x656-1-1-366x200.webp 366w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/3-Word-Mail-Merge-scaled-1-1200x656-1-1-900x492.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/3-Word-Mail-Merge-scaled-1-1200x656-1-1-768x420.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/3-Word-Mail-Merge-scaled-1-1200x656-1-1-150x82.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>Save the document.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-2-Create-a-Mailing-List-in-MS-Excel\">Step 2: Create a Mailing List in MS Excel<\/span><\/h3>\n\n\n\n<p>For creating a mailing list: You can <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/data-sources-you-can-use-for-a-mail-merge-9de322a6-f0f9-448d-a113-5fab317d9ef4\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">use these data sources<\/a> for mail merge.<\/p>\n\n\n\n<p>If you ask me, the easiest way is to use MS Excel to create a mailing list. Here\u2019s how you can do that:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>First, <strong>open a new Excel workbook<\/strong>.<\/li>\n\n\n\n<li>Add column headers (e.g., First Name, Email, Company).<\/li>\n\n\n\n<li>Enter recipient data under each header.<br><img decoding=\"async\" width=\"650\" height=\"389\" class=\"wp-image-50400\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/5-Create-Mailing-List-Excel-scaled-2.webp\" alt=\"create a mailing list in excel\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/5-Create-Mailing-List-Excel-scaled-2.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/5-Create-Mailing-List-Excel-scaled-2-334x200.webp 334w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/5-Create-Mailing-List-Excel-scaled-2-900x539.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/5-Create-Mailing-List-Excel-scaled-2-768x460.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/5-Create-Mailing-List-Excel-scaled-2-1200x719.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/5-Create-Mailing-List-Excel-scaled-2-150x90.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>Save the spreadsheet.<\/li>\n<\/ul>\n\n\n\n<p>After this, you need to connect the sheet with your Word email document.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-3-Import-Contacts-from-Data-Source-to-Word\">Step 3: Import Contacts from Data Source to Word<\/span><\/h3>\n\n\n\n<p>Follow these steps if you\u2019ve used MS Excel for creating your mailing list:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In your Word document, go to <strong>Mailings<\/strong> &gt; <strong>Select Recipients<\/strong> &gt; <strong>Use an Existing List<\/strong>.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"341\" class=\"wp-image-48968\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/7-Link-Mailing-List-scaled-1.webp\" alt=\"Process to link mailing list with Mail merge\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/7-Link-Mailing-List-scaled-1.webp 1652w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/7-Link-Mailing-List-scaled-1-381x200.webp 381w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/7-Link-Mailing-List-scaled-1-900x472.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/7-Link-Mailing-List-scaled-1-768x403.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/7-Link-Mailing-List-scaled-1-1536x806.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/7-Link-Mailing-List-scaled-1-1200x630.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/7-Link-Mailing-List-scaled-1-150x79.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>Select your Excel file and confirm.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"373\" class=\"wp-image-48969\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/8-Link-Mailing-List-2-scaled-1.webp\" alt=\"Selecting and Linking mailing list\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/8-Link-Mailing-List-2-scaled-1.webp 1652w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/8-Link-Mailing-List-2-scaled-1-349x200.webp 349w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/8-Link-Mailing-List-2-scaled-1-900x516.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/8-Link-Mailing-List-2-scaled-1-768x440.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/8-Link-Mailing-List-2-scaled-1-1536x881.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/8-Link-Mailing-List-2-scaled-1-1200x688.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/8-Link-Mailing-List-2-scaled-1-150x86.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n<\/ul>\n\n\n\n<p>If you\u2019ve used any other data source, then follow these steps (as suggested in these Microsoft docs)<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you\u2019ve used an Access database: Here\u2019s how you can <a href=\"https:\/\/support.microsoft.com\/en-us\/office\/use-mail-merge-to-send-access-data-to-word-053cc639-fe30-4d3a-943d-0bee0892f16a\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">send Access data to Word<\/a><\/li>\n\n\n\n<li>And if you\u2019re using any other tool, then you&#8217;ll have to run the Data Connection Wizard<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-4-Personalize-Your-Email-With-Merge-Fields\">Step 4 \u2013 Personalize Your Email With Merge Fields<\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In Word, go to <strong>Mailings<\/strong> &gt; <strong>Insert Merge Field<\/strong>.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"339\" class=\"wp-image-48970\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/9-Insert-Merge-Fields-scaled-1.webp\" alt=\"Insert merge fields in place of placeholders\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/9-Insert-Merge-Fields-scaled-1.webp 1652w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/9-Insert-Merge-Fields-scaled-1-384x200.webp 384w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/9-Insert-Merge-Fields-scaled-1-900x469.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/9-Insert-Merge-Fields-scaled-1-768x400.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/9-Insert-Merge-Fields-scaled-1-1536x801.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/9-Insert-Merge-Fields-scaled-1-1200x625.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/9-Insert-Merge-Fields-scaled-1-150x78.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>Select fields (e.g., First Name) where to want to set placeholders.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"342\" class=\"wp-image-48971\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/10-Merge-Fields-Added-scaled-1.webp\" alt=\"Placeholders are replaced with merge fields\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/10-Merge-Fields-Added-scaled-1.webp 1652w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/10-Merge-Fields-Added-scaled-1-380x200.webp 380w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/10-Merge-Fields-Added-scaled-1-900x473.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/10-Merge-Fields-Added-scaled-1-768x404.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/10-Merge-Fields-Added-scaled-1-1536x808.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/10-Merge-Fields-Added-scaled-1-1200x631.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/10-Merge-Fields-Added-scaled-1-150x79.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>Verify fields. Make sure that they are correctly inserted to avoid errors.<\/li>\n<\/ul>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Note:<\/strong> Make sure you don\u2019t mistype any merge field, or else your recipient might get an email like this.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"215\" class=\"wp-image-48958\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/mail-01.webp\" alt=\"Failed bulk email from Outlook\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/mail-01.webp 1652w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/mail-01-475x157.webp 475w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/mail-01-900x298.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/mail-01-768x254.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/mail-01-1536x509.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/mail-01-1200x397.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/mail-01-150x50.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Step-5-Preview-and-Send-Your-Email\">Step 5 \u2013 Preview and Send Your Email<\/span><\/h3>\n\n\n\n<p>This step is more like a ritual than a process. So, make sure you follow these steps every time before you send your email with the mail merge feature.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click <strong>&#8220;Preview Results&#8221;<\/strong> in <strong>Mailings<\/strong> to view your emails.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"343\" class=\"wp-image-48972\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/11-Preview-Results-scaled-1.webp\" alt=\"Preview results option in mail merge\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/11-Preview-Results-scaled-1.webp 1652w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/11-Preview-Results-scaled-1-379x200.webp 379w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/11-Preview-Results-scaled-1-900x475.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/11-Preview-Results-scaled-1-768x405.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/11-Preview-Results-scaled-1-1536x810.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/11-Preview-Results-scaled-1-1200x633.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/11-Preview-Results-scaled-1-150x79.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>Use the navigation arrows to review different recipients.<\/li>\n\n\n\n<li>If satisfied, go to <strong>Finish &amp; Merge<\/strong> &gt; <strong>Send Email Messages<\/strong>.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"321\" class=\"wp-image-50406\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/12-Finish-merge-1536x1190-2.webp\" alt=\"finish merge\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/12-Finish-merge-1536x1190-2.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/12-Finish-merge-1536x1190-2-406x200.webp 406w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/12-Finish-merge-1536x1190-2-900x444.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/12-Finish-merge-1536x1190-2-768x379.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/12-Finish-merge-1536x1190-2-1200x592.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/12-Finish-merge-1536x1190-2-150x74.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>In the pop-up, select the Email column for the <strong>To<\/strong> field and add a subject line.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"375\" class=\"wp-image-52591\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/13-Select-Email-Address-scaled-1-1.webp\" alt=\"Select email and update subject line\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/13-Select-Email-Address-scaled-1-1.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/13-Select-Email-Address-scaled-1-1-347x200.webp 347w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/13-Select-Email-Address-scaled-1-1-900x519.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/13-Select-Email-Address-scaled-1-1-768x443.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/13-Select-Email-Address-scaled-1-1-1200x692.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/13-Select-Email-Address-scaled-1-1-150x87.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>Click <strong>OK<\/strong> to send emails via Outlook\u2019s Outbox.<\/li>\n<\/ul>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Note:<\/strong> There is a different process if you simply want to <a href=\"https:\/\/www.saleshandy.com\/blog\/schedule-email-outlook\/\" target=\"_blank\" rel=\"noreferrer noopener\">schedule your emails from Outlook<\/a>.<\/p>\n<\/blockquote>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: Send Mass Email in Outlook CTA #2 -->\n<div id=\"om-zebrn11ogzrjhkb3qfb0-holder\"><\/div>\n<script>(function(d,u,ac,a){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/optn.saleshandy.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;s.dataset.api=a;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'zebrn11ogzrjhkb3qfb0','campaigns');<\/script>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"Cons-of-Sending-Bulk-Emails-Directly-in-Outlook\">Cons of Sending Bulk Emails Directly in Outlook<\/span><\/h2>\n\n\n\n<p>No doubt, sending emails from Outlook is a convenient option.<\/p>\n\n\n\n<p>But sending \u201cmass\u201d emails? No!!! It\u2019s a tedious and unreliable process.<\/p>\n\n\n\n<p>I\u2019ll tell you the main disadvantages of using Outlook for mass emailing.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#Strict-Daily-Email-Sending-Limit\">Strict Daily Email Sending Limit<\/a><\/li>\n\n\n\n<li><a href=\"#Lack-of-Advanced-Email-Personalization-Features\">Lack of Advanced Email Personalization Features<\/a><\/li>\n\n\n\n<li><a href=\"#Manual-Email-Tracking-Follow-Up\">Manual Email Tracking &amp; Follow-Up<\/a><\/li>\n\n\n\n<li><a href=\"#Low-Email-Deliverability\">Low Email Deliverability<\/a><\/li>\n\n\n\n<li><a href=\"#No-Opt-Out-Mechanism\">No-Opt-Out-Mechanism<\/a><\/li>\n\n\n\n<li><a href=\"#No-Time-Interval-Between-Emails\">No Time Interval Between Emails<\/a><\/li>\n\n\n\n<li><a href=\"#High-Risk-of-Getting-Blacklisted\">High Risk of Getting Blacklisted<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Strict-Daily-Email-Sending-Limit\">Strict Daily Email Sending Limit<\/span><\/h3>\n\n\n\n<p>The first limitation of using Outlook for bulk mailing is that it caps the number of emails you can send daily.<\/p>\n\n\n\n<p>Along with that, you can add a <strong>maximum of 500 email recipients in a day<\/strong>.<\/p>\n\n\n\n<p>If you are not planning to send emails heavily, then it\u2019s not a big issue.&nbsp;<\/p>\n\n\n\n<p>But if you plan to extensively experiment with email outreach, then this limitation is troublesome.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Lack-of-Advanced-Email-Personalization-Features\">Lack of Advanced Email Personalization Features<\/span><\/h3>\n\n\n\n<p>When you are scaling, making your emails personalized becomes more and more difficult.<\/p>\n\n\n\n<p>And, <strong>Outlook does not have features that can make your email more personalized for each recipient<\/strong>.<\/p>\n\n\n\n<p>Though Outlook\u2019s \u2018Mail Merge\u2019 feature allows you to personalize your email with merge tags, that\u2019s it.<\/p>\n\n\n\n<p>When it comes to adding dynamic content like tailored product recommendations or interactive content to your emails, Outlook bails out on you.<\/p>\n\n\n\n<p>For complex (but necessary) personalization requires sophisticated <a href=\"https:\/\/www.saleshandy.com\/blog\/email-outreach-tools\/\" target=\"_blank\" rel=\"noreferrer noopener\">email outreach tools<\/a> that are specially designed for this purpose.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Manual-Email-Tracking-Follow-Up\">Manual Email Tracking &amp; Follow-Up<\/span><\/h3>\n\n\n\n<p>Another serious disadvantage of sending bulk emails from Outlook is that <strong>you have to take follow-ups manually<\/strong> and track performance.<\/p>\n\n\n\n<p>Forget about the tedious process of taking personalized follow-ups.&nbsp;<\/p>\n\n\n\n<p>The most hopeless part is that you don\u2019t know how your emails are performing.<\/p>\n\n\n\n<p>Are your recipients opening them? Are they clicking on your links?&nbsp;<\/p>\n\n\n\n<p>Let\u2019s say you\u2019ve sent 5 variants of an email to 500 prospects. How will you know which version got the most engagement?<\/p>\n\n\n\n<p>Unfortunately, <strong>Outlook doesn\u2019t provide any tracking or analytics features<\/strong>.<\/p>\n\n\n\n<p>Unless you have specialized email outreach software, you will have problems with automating the follow-up process based on recipient behavior.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Low-Email-Deliverability\">Low Email Deliverability<\/span><\/h3>\n\n\n\n<p>Outlook is designed for simple email conversations. If you use it to send mass emails to your audience, then it won\u2019t give you the desired results.<\/p>\n\n\n\n<p>For example, <strong>if you suddenly send mass emails from Outlook<\/strong>, there is a chance that other ESPs will identify your pattern and throw <strong>your emails into a spam folder<\/strong>.<\/p>\n\n\n\n<p>If you continue this, your sender reputation will get a serious beating, and it will ruin your <a href=\"https:\/\/www.saleshandy.com\/blog\/email-deliverability\/\" target=\"_blank\" rel=\"noreferrer noopener\">email deliverability<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"No-Opt-Out-Mechanism\">No Opt-Out Mechanism<\/span><\/h3>\n\n\n\n<p>If you are sending a large number of emails, then you need to provide an opt-out or unsubscribe option.<br><em>(If you don\u2019t, then it&#8217;s a huge red flag.)<\/em><\/p>\n\n\n\n<p>It\u2019s not about being courteous. But it\u2019s actually a legal requirement under laws like the <a href=\"https:\/\/www.ftc.gov\/business-guidance\/resources\/can-spam-act-compliance-guide-business\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">CAN-SPAM Act<\/a> (for the US) and <a href=\"https:\/\/gdpr-info.eu\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">GDPR<\/a> (for Europe).<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Purpose:<\/strong> To offer a clear and easy way for recipients to unsubscribe from your emails.<\/p>\n<\/blockquote>\n\n\n\n<p>Since you are using Outlook, <strong>you will have to manually manage all the opt-out requests<\/strong> (which is time-consuming).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"No-Time-Interval-Between-Emails\">No Time Interval Between Emails<\/span><\/h3>\n\n\n\n<p>Another serious flaw of Outlook is its inability to set a time interval between emails.<\/p>\n\n\n\n<p>Sounds insignificant, right? But in reality, it makes a huge difference when you are sending a large volume of emails.<\/p>\n\n\n\n<p>In fact, if you start sending bulk emails suddenly, it will trigger spam-detecting algorithms.&nbsp;<\/p>\n\n\n\n<p>As a result, the Email Service Providers (ESPs) will start throwing your email into spam, which will lead to ruining your sender\u2019s reputation.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>If you are using an email outreach tool to send emails from Outlook, then it can automatically set specific time intervals between each sent email so that you can avoid triggering spam filters. Unfortunately, Outlook lacks this feature.<\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"High-Risk-of-Getting-Blacklisted\">High Risk of Getting Blacklisted<\/span><\/h3>\n\n\n\n<p>What\u2019s the worst that can happen?<\/p>\n\n\n\n<p>Well, if you insist on sending bulk emails from Outlook (which is considered a bad practice), your email and domain can end up getting blacklisted by ESPs.<\/p>\n\n\n\n<p>This <strong>can affect your ability to communicate with your recipients unless you get another email or a new domain<\/strong>. But it\u2019s a costly method.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Here\u2019s a detailed blog that explains <a href=\"https:\/\/www.saleshandy.com\/blog\/how-send-cold-emails\/\" target=\"_blank\" rel=\"noreferrer noopener\">how you can send cold emails without getting blocked<\/a>.<\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"Alternative-Way-to-Send-Mass-Emails-From-Outlook\">Alternative Way to Send Mass Emails From Outlook<\/span><\/h2>\n\n\n\n<p>There are a lot of things that can go wrong when you are sending emails from Outlook. Been there \u2013 felt that.<\/p>\n\n\n\n<p>And to avoid all these headaches, I use a dedicated email sending platform to send emails. You can use one of these:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>For sending cold emails, you can use <a href=\"https:\/\/www.saleshandy.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Saleshandy<\/a>.<\/li>\n\n\n\n<li>For sending marketing emails, you can use Mailchimp or Brevo.<\/li>\n<\/ul>\n\n\n\n<p>Here\u2019s how you can send mass emails from Outlook with the help of a tool:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#1-Sign-Up-and-Connect-Outlook-Accounts\">Sign Up and Connect Outlook Accounts<\/a><\/li>\n\n\n\n<li><a href=\"#2-Set-Up-Email-Campaign\">Set Up Email Campaign<\/a><\/li>\n\n\n\n<li><a href=\"#3-Upload-Prospect-List\">Upload Prospect List<\/a><\/li>\n\n\n\n<li><a href=\"#4-Launch-Campaign\">Launch Campaign<\/a><\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"1-Sign-Up-and-Connect-Outlook-Accounts\">1. Sign Up and Connect Outlook Accounts<\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sign up on <a href=\"https:\/\/my.saleshandy.com\/sequence?utm_source=massemailoutlook&amp;utm_medium=blog&amp;utm_campaign=optinmonstercta\" target=\"_blank\" rel=\"noreferrer noopener\">Saleshandy<\/a> with your email and verify it.<\/li>\n\n\n\n<li>Go to <strong>Settings<\/strong> (gear icon) &gt; <strong>Email Accounts<\/strong> &gt; <strong>Add Email Account<\/strong>.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"363\" class=\"wp-image-48959\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/1-Add-email-accounts-show-Email-accounts-and-add-email-accounts.webp\" alt=\"Add email accounts\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/1-Add-email-accounts-show-Email-accounts-and-add-email-accounts.webp 1652w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/1-Add-email-accounts-show-Email-accounts-and-add-email-accounts-358x200.webp 358w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/1-Add-email-accounts-show-Email-accounts-and-add-email-accounts-900x503.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/1-Add-email-accounts-show-Email-accounts-and-add-email-accounts-768x429.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/1-Add-email-accounts-show-Email-accounts-and-add-email-accounts-1536x858.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/1-Add-email-accounts-show-Email-accounts-and-add-email-accounts-1200x670.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/1-Add-email-accounts-show-Email-accounts-and-add-email-accounts-150x84.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>In the pop-up, select <strong>Microsoft<\/strong> and add your Outlook accounts.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"366\" class=\"wp-image-48960\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Adding-Outlook-email.webp\" alt=\"Adding Outlook email\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Adding-Outlook-email.webp 1652w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Adding-Outlook-email-355x200.webp 355w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Adding-Outlook-email-900x507.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Adding-Outlook-email-768x433.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Adding-Outlook-email-1536x866.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Adding-Outlook-email-1200x676.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/2-Adding-Outlook-email-150x85.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>If you want to connect multiple sending accounts, then go to <strong>SMTP\/IMAP<\/strong> &gt; <strong>Bulk Import via CSV<\/strong> and follow the guided process.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"391\" class=\"wp-image-48961\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/3-Bulk-adding-emails.webp\" alt=\"Bulk adding emails\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/3-Bulk-adding-emails.webp 1652w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/3-Bulk-adding-emails-332x200.webp 332w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/3-Bulk-adding-emails-900x542.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/3-Bulk-adding-emails-768x463.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/3-Bulk-adding-emails-1536x925.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/3-Bulk-adding-emails-1200x723.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/11\/3-Bulk-adding-emails-150x90.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"2-Set-Up-Email-Campaign\">2. Set Up Email Campaign<\/span><\/h3>\n\n\n\n<p>After you\u2019re done setting up your sender accounts, next comes the campaign setup.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>First, create an email sequence (<a href=\"https:\/\/www.youtube.com\/watch?v=E80d03dIXkI\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">refer to Saleshandy\u2019s YouTube tutorial<\/a> for guidance).<\/li>\n\n\n\n<li>Configure your email content and sequence settings.<\/li>\n<\/ul>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Note:<\/strong> You can even create condition-based email sequences that can even send follow-up emails in bulk as per the recipient&#8217;s behavior.<\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"3-Upload-Prospect-List\">3. Upload Prospect List<\/span><\/h3>\n\n\n\n<p>This process is somewhat similar to how we did it in Outlook. Here\u2019s what you need to do:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Navigate to <strong>Sequence<\/strong> &gt; <strong>Prospects<\/strong> &gt; <strong>Import via CSV<\/strong>.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"405\" class=\"wp-image-51091\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/Add-prospects-in-sequence.webp\" alt=\"Add prospects in sequence\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/Add-prospects-in-sequence.webp 1600w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/Add-prospects-in-sequence-321x200.webp 321w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/Add-prospects-in-sequence-900x560.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/Add-prospects-in-sequence-768x478.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/Add-prospects-in-sequence-1536x956.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/Add-prospects-in-sequence-1200x747.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/01\/Add-prospects-in-sequence-150x93.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>Upload your recipient list.<\/li>\n<\/ol>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Pro tip:<\/strong> To avoid mail bounces, you can use <a href=\"https:\/\/www.saleshandy.com\/lead-finder\/\" target=\"_blank\" rel=\"noreferrer noopener\">Saleshandy\u2019s B2B Lead Finder<\/a> to double-check your recipients\u2019 emails when you are uploading the contacts.<\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"4-Launch-Campaign\">4. Launch Campaign<\/span><\/h3>\n\n\n\n<p>Before you send your emails, just follow these steps to get better deliverability with your emails.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Check your <strong>Sequence Score<\/strong> under <strong>Sequence<\/strong> for a summary of your setup and suggestions for improvement.<br><img loading=\"lazy\" decoding=\"async\" width=\"650\" height=\"373\" class=\"wp-image-47226\" style=\"width: 650px;\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/09\/sequence-score-saleshandy.webp\" alt=\"Sequence Scoring in Saleshandy\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/09\/sequence-score-saleshandy.webp 1980w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/09\/sequence-score-saleshandy-348x200.webp 348w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/09\/sequence-score-saleshandy-900x517.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/09\/sequence-score-saleshandy-768x441.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/09\/sequence-score-saleshandy-1536x882.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/09\/sequence-score-saleshandy-1200x689.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2024\/09\/sequence-score-saleshandy-150x86.webp 150w\" sizes=\"(max-width: 650px) 100vw, 650px\" \/><\/li>\n\n\n\n<li>Address any errors (as suggested by the Sequence Score report) to improve deliverability.<\/li>\n\n\n\n<li>Send a test email to check if everything\u2019s working fine.<\/li>\n\n\n\n<li>Activate the sequence to launch your campaign.<\/li>\n<\/ol>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: Send Mass Email in Outlook CTA #3 -->\n<div id=\"om-jtkw5afzbw3qp3zos85u-holder\"><\/div>\n<script>(function(d,u,ac,a){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/optn.saleshandy.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;s.dataset.api=a;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'jtkw5afzbw3qp3zos85u','campaigns');<\/script>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"Pick-a-Solution-that-Outsmarts-Outlook\">Pick a Solution that Outsmarts Outlook<\/span><\/h2>\n\n\n\n<p>There are chances that you might\u2019ve tried the above-mentioned mail merge process and failed.<\/p>\n\n\n\n<p>If that\u2019s the case, then you have my sympathy and a suggestion.<\/p>\n\n\n\n<p><strong>Suggestion:<\/strong> <a href=\"https:\/\/my.saleshandy.com\/sequence?utm_source=massemailoutlook&amp;utm_medium=blog&amp;utm_campaign=optinmonstercta\" target=\"_blank\" rel=\"noreferrer noopener\">Try Saleshandy<\/a> to send mass emails from your Outlook account.<\/p>\n\n\n\n<p>You will get:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Better deliverability<\/li>\n\n\n\n<li>Better personalization options<\/li>\n\n\n\n<li>Unified reply management<\/li>\n\n\n\n<li>AI Sequence Copilot (which can create your whole email sequence with AI)<\/li>\n<\/ul>\n\n\n\n<p>Give it a try.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"FAQs\">FAQs<\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"1-How-to-send-a-mass-email-to-a-group-in-Outlook\">1. How to send a mass email to a group in Outlook?<\/span><\/h3>\n\n\n\n<p>To send emails to multiple recipients using Mail Merge in Outlook, you\u2019ll need to create a contact list in an Excel spreadsheet, access the Mail Merge feature in Outlook, write your email message, insert merge fields, and send your email messages.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"2-How-many-BCC-emails-can-you-send-in-Outlook\">2. How many BCC emails can you send in Outlook?<\/span><\/h3>\n\n\n\n<p>Free Outlook email accounts have a daily sending limit of 300 emails, while Microsoft 365 accounts have 10,000 emails daily. (Also note that you can only mail to 500 contacts at max)<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"3-How-to-hide-recipients-from-mass-email-in-Outlook\">3. How to hide recipients from mass email in Outlook?<\/span><\/h3>\n\n\n\n<p>If you are using the mail merge feature, then it will hide recipients by default.<\/p>\n\n\n\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [{\n    \"@type\": \"Question\",\n    \"name\": \"1. How to send a mass email to a group in Outlook?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"To send emails to multiple recipients using Mail Merge in Outlook, you\u2019ll need to create a contact list in an Excel spreadsheet, access the Mail Merge feature in Outlook, write your email message, insert merge fields, and send your email messages.\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"2. 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How to hide recipients from mass email in Outlook?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"If you are using the mail merge feature, then it will hide recipients by default.\"\n    }\n  }]\n}\n<\/script>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: Send Mass Email in Outlook Exit Popup -->\n<script>(function(d,u,ac,a){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/optn.saleshandy.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;s.dataset.api=a;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'nycosrp9t0pdre8gjvhc','campaigns');<\/script>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Contents1 How to Send Mass Emails in Outlook \u2013 TOC 2 How to Send Mass Emails in Outlook (With Mail Merge)2.1 Step 1: Prepare Email in Word2.2 Step 2: Create a Mailing List in MS Excel2.3 Step 3: Import Contacts from Data Source to Word2.4 Step 4 \u2013 Personalize Your Email With Merge Fields2.5 Step [&hellip;]<\/p>\n","protected":false},"author":47,"featured_media":48984,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_eb_attr":"","is_display_hero_banner_button1":"","is_display_hero_banner_button2":"","hero_banner_button1_text":"","hero_banner_button2_text":"","hero_banner_button1_url":"","hero_banner_button2_url":"","footnotes":""},"categories":[987],"tags":[],"class_list":["post-15031","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cold-emailing"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Send Mass Emails in Outlook (2026 Step-by-Step Guide)<\/title>\n<meta name=\"description\" content=\"Learn how to send mass emails in Outlook using Mail Merge, BCC, and tools. 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