{"id":20305,"date":"2025-11-24T01:00:00","date_gmt":"2025-11-24T01:00:00","guid":{"rendered":"https:\/\/www.saleshandy.com\/blog\/?p=20305"},"modified":"2026-01-19T13:19:28","modified_gmt":"2026-01-19T13:19:28","slug":"send-bulk-emails","status":"publish","type":"post","link":"https:\/\/www.saleshandy.com\/blog\/send-bulk-emails\/","title":{"rendered":"How to Send Bulk Emails Without Spamming?"},"content":{"rendered":"<div id=\"toc_container\" class=\"toc_wrap_right toc_transparent no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#Send-Bulk-Emails-TOC\"><strong class=\"Send-Bulk-Emails-TOC\"><span class=\"toc_number toc_depth_1\">1<\/span> \n    \n      Send Bulk Emails \u2013 TOC\n    \n  <\/strong><\/a><\/li><li><a href=\"#How-to-Send-Bulk-Cold-Emails\"><strong class=\"How-to-Send-Bulk-Cold-Emails\"><span class=\"toc_number toc_depth_1\">2<\/span> How to Send Bulk Cold Emails<\/strong><\/a><ul><li><a href=\"#1-Upload-or-Create-Your-Prospect-List\"><strong class=\"1-Upload-or-Create-Your-Prospect-List\"><span class=\"toc_number toc_depth_2\">2.1<\/span> 1. Upload or Create Your Prospect List<\/strong><\/a><\/li><li><a href=\"#2-Create-Your-Cold-Email-Sequence-With-23-Follow-Ups\"><strong class=\"2-Create-Your-Cold-Email-Sequence-With-23-Follow-Ups\"><span class=\"toc_number toc_depth_2\">2.2<\/span> 2. Create Your Cold Email Sequence With 2\u20133 Follow-Ups<\/strong><\/a><\/li><li><a href=\"#3-Enable-Warmup-Set-Smart-Sending-Limits\"><strong class=\"3-Enable-Warmup-Set-Smart-Sending-Limits\"><span class=\"toc_number toc_depth_2\">2.3<\/span> 3. Enable Warmup &amp; Set Smart Sending Limits<\/strong><\/a><\/li><li><a href=\"#4-Set-Up-Sending-Schedule\"><strong class=\"4-Set-Up-Sending-Schedule\"><span class=\"toc_number toc_depth_2\">2.4<\/span> 4. Set Up Sending Schedule<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#How-to-Send-Bulk-Marketing-Emails\"><strong class=\"How-to-Send-Bulk-Marketing-Emails\"><span class=\"toc_number toc_depth_1\">3<\/span> How to Send Bulk Marketing Emails<\/strong><\/a><ul><li><a href=\"#1-Import-or-Sync-Your-Email-List\"><strong class=\"1-Import-or-Sync-Your-Email-List\"><span class=\"toc_number toc_depth_2\">3.1<\/span> 1. Import or Sync Your Email List<\/strong><\/a><\/li><li><a href=\"#2-Choose-a-Template-or-Build-Your-Own\"><strong class=\"2-Choose-a-Template-or-Build-Your-Own\"><span class=\"toc_number toc_depth_2\">3.2<\/span> 2. Choose a Template or Build Your Own<\/strong><\/a><\/li><li><a href=\"#3-Add-Personalization-Even-in-Marketing-Emails\"><strong class=\"3-Add-Personalization-Even-in-Marketing-Emails\"><span class=\"toc_number toc_depth_2\">3.3<\/span> 3. Add Personalization (Even in Marketing Emails)<\/strong><\/a><\/li><li><a href=\"#4-Set-Up-Your-Sender-Domain-Important\"><strong class=\"4-Set-Up-Your-Sender-Domain-Important\"><span class=\"toc_number toc_depth_2\">3.4<\/span> 4. Set Up Your Sender Domain (Important!)<\/strong><\/a><\/li><li><a href=\"#5-Preview-Test-and-Schedule\"><strong class=\"5-Preview-Test-and-Schedule\"><span class=\"toc_number toc_depth_2\">3.5<\/span> 5. Preview, Test, and Schedule<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#How-to-Send-Bulk-Emails-Without-Help-From-Tools\"><strong class=\"How-to-Send-Bulk-Emails-Without-Help-From-Tools\"><span class=\"toc_number toc_depth_1\">4<\/span> How to Send Bulk Emails Without Help From Tools<\/strong><\/a><ul><li><a href=\"#With-the-BCC-Method\"><strong class=\"With-the-BCC-Method\"><span class=\"toc_number toc_depth_2\">4.1<\/span> With the BCC Method<\/strong><\/a><\/li><li><a href=\"#With-Mail-Merge-in-Gmail\"><strong class=\"With-Mail-Merge-in-Gmail\"><span class=\"toc_number toc_depth_2\">4.2<\/span> With Mail Merge in Gmail<\/strong><\/a><\/li><li><a href=\"#With-Mail-Merge-in-Outlook\"><strong class=\"With-Mail-Merge-in-Outlook\"><span class=\"toc_number toc_depth_2\">4.3<\/span> With Mail Merge in Outlook<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#How-to-Automate-Bulk-Emails-with-Zapier-GmailOutlook\"><strong class=\"How-to-Automate-Bulk-Emails-with-Zapier-GmailOutlook\"><span class=\"toc_number toc_depth_1\">5<\/span> How to Automate Bulk Emails with Zapier + Gmail\/Outlook<\/strong><\/a><ul><li><a href=\"#1-Prepare-Your-Google-Sheet\"><strong class=\"1-Prepare-Your-Google-Sheet\"><span class=\"toc_number toc_depth_2\">5.1<\/span> 1. Prepare Your Google Sheet<\/strong><\/a><\/li><li><a href=\"#2-Set-up-Your-Zapier-Account\"><strong class=\"2-Set-up-Your-Zapier-Account\"><span class=\"toc_number toc_depth_2\">5.2<\/span> 2. Set up Your Zapier Account<\/strong><\/a><\/li><li><a href=\"#3-Set-the-Trigger\"><strong class=\"3-Set-the-Trigger\"><span class=\"toc_number toc_depth_2\">5.3<\/span> 3. Set the Trigger<\/strong><\/a><\/li><li><a href=\"#4-Choose-Your-Action-App\"><strong class=\"4-Choose-Your-Action-App\"><span class=\"toc_number toc_depth_2\">5.4<\/span> 4. Choose Your Action App<\/strong><\/a><\/li><li><a href=\"#5-Add-a-Delay\"><strong class=\"5-Add-a-Delay\"><span class=\"toc_number toc_depth_2\">5.5<\/span> 5. Add a Delay<\/strong><\/a><\/li><li><a href=\"#6-Test-and-Turn-It-On\"><strong class=\"6-Test-and-Turn-It-On\"><span class=\"toc_number toc_depth_2\">5.6<\/span> 6. Test and Turn It On<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#Choose-the-Right-Method-to-Send-Bulk-Emails\"><strong class=\"Choose-the-Right-Method-to-Send-Bulk-Emails\"><span class=\"toc_number toc_depth_1\">6<\/span> Choose the Right Method to Send Bulk Emails<\/strong><\/a><\/li><li><a href=\"#FAQs\"><strong class=\"FAQs\"><span class=\"toc_number toc_depth_1\">7<\/span> FAQs<\/strong><\/a><ul><li><a href=\"#1-Is-it-possible-to-send-10000-emails-at-once\"><strong class=\"1-Is-it-possible-to-send-10000-emails-at-once\"><span class=\"toc_number toc_depth_2\">7.1<\/span> 1. Is it possible to send 10,000 emails at once?<\/strong><\/a><\/li><li><a href=\"#2-Will-an-ESP-mismatch-cause-issues-while-sending-bulk-emails\"><strong class=\"2-Will-an-ESP-mismatch-cause-issues-while-sending-bulk-emails\"><span class=\"toc_number toc_depth_2\">7.2<\/span> 2. Will an ESP mismatch cause issues while sending bulk emails?<\/strong><\/a><\/li><li><a href=\"#3-How-do-you-send-mass-emails-from-Gmail-for-free\"><strong class=\"3-How-do-you-send-mass-emails-from-Gmail-for-free\"><span class=\"toc_number toc_depth_2\">7.3<\/span> 3. How do you send mass emails from Gmail for free?<\/strong><\/a><\/li><li><a href=\"#4-How-to-make-bulk-email-sender-accounts\"><strong class=\"4-How-to-make-bulk-email-sender-accounts\"><span class=\"toc_number toc_depth_2\">7.4<\/span> 4. How to make bulk email sender accounts?<\/strong><\/a><\/li><\/ul><\/li><\/ul><\/div>\n\n<p>Anyone can send bulk emails.<\/p>\n\n\n\n<p>But will those emails actually land in the inbox?<\/p>\n\n\n\n<p>That\u2019s the part most people ignore. And it is the part only your ESP decides.<\/p>\n\n\n\n<p>Because sending bulk emails isn\u2019t just \u201cwrite \u2192 send.\u201d<\/p>\n\n\n\n<p>It needs the right method.<\/p>\n\n\n\n<p>The wrong one gets you throttled, blocked, or dumped straight into spam.<\/p>\n\n\n\n<p>In this blog, I\u2019ll break down every safe and reliable way to send bulk emails (cold, marketing, or even simple list blasts) and when to use each.<\/p>\n\n\n\n<div style=\"padding-left: 20px;padding-right: 15px;\/* padding-top: 5px; *\/\/* padding-bottom: 5px; *\/border-radius: 10px;border: 2px solid #1D4ED8; background: #e7f0fd; margin-top: 45px;\">\n    <h2 style=\"margin: 0px auto 5px!important;\"><span id=\"Send-Bulk-Emails-TOC\">\n    <span id=\"toc\" style=\"background: #1D4ED8;color: #fff;padding: 6px 10px 7px 10px;\/* border-radius: 10px; *\/border-radius: 0px 0px 10px 10px;font-size: 22px;\">\n      Send Bulk Emails \u2013 TOC\n    <\/span>\n  <\/span><\/h2>\n<ul class=\"wp-block-list\">\n<li><a href=\"#How-to-Send-Bulk-Cold-Emails\">How to Send Bulk Cold Emails<\/a><\/li>\n\n\n\n<li><a href=\"#How-to-Send-Bulk-Marketing-Emails\">How to Send Bulk Marketing Emails<\/a><\/li>\n\n\n\n<li><a href=\"#How-to-Send-Bulk-Emails-Without-Help-From-Tools\">How to Send Bulk Emails Without Help From Tools<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"#With-the-BCC-Method\">With the BCC Method<\/a><\/li>\n\n\n\n<li><a href=\"#With-Mail-Merge-in-Gmail\">With Mail Merge in Gmail<\/a><\/li>\n\n\n\n<li><a href=\"#With-Mail-Merge-in-Outlook\">With Mail Merge in Outlook<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"#How-to-Automate-Bulk-Emails-with-Zapier-GmailOutlook\">How to Automate Bulk Emails with Zapier + Gmail\/Outlook<\/a><\/li>\n\n\n\n<li><a href=\"#Choose-the-Right-Method-to-Send-Bulk-Emails\">Choose the Right Method to Send Bulk Emails<\/a><\/li>\n\n\n\n<li><a href=\"#FAQs\">FAQs<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"How-to-Send-Bulk-Cold-Emails\">How to Send Bulk Cold Emails<\/span><\/h2>\n\n\n\n<div style=\"background-color: #E7F0FD; padding: 20px; border-radius: 10px; margin-bottom: 20px;\">\n    <p  style=\"margin-bottom: 10px!important;\"><strong>Best for:<\/strong> Founders, SDRs, freelancers, or anyone doing outbound lead generation.<\/p>\n<p style=\"margin-bottom: 0px!important;\"><strong>Suggested Tool:<\/strong> Saleshandy (for automated sending and best deliverability)<\/p>\n<\/div>\n\n\n\n<p>Alright, let me drop your morale a bit.<\/p>\n\n\n\n<p>Cold emails are where things break the fastest.<\/p>\n\n\n\n<p>If you send a big blast through Gmail or Outlook, you <em>will<\/em> get rate-limited\u2026 and eventually land in spam.<\/p>\n\n\n\n<p>Here\u2019s the safe process:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#1-Upload-or-Create-Your-Prospect-List\">Upload or Create Your Prospect List<\/a><\/li>\n\n\n\n<li><a href=\"#2-Create-Your-Cold-Email-Sequence-With-23-Follow-Ups\">Create Your Cold Email Sequence With 2\u20133 Follow-Ups<\/a><\/li>\n\n\n\n<li><a href=\"#3-Enable-Warmup-Set-Smart-Sending-Limits\">Enable Warmup &amp; Set Smart Sending Limits<\/a><\/li>\n\n\n\n<li><a href=\"#4-Set-Up-Sending-Schedule\">Set Up Sending Schedule<\/a><\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"1-Upload-or-Create-Your-Prospect-List\">1. Upload or Create Your Prospect List<\/span><\/h3>\n\n\n\n<p>Before doing anything, make sure your sending list is cleaned and all emails are verified.<\/p>\n\n\n\n<p>Now you need to upload your email list or import leads from your CRM or CSV.<\/p>\n\n\n\n<p>If you are using Saleshandy, you will have the option to <a href=\"https:\/\/www.saleshandy.com\/email-verifier\" target=\"_blank\" rel=\"noreferrer noopener\">verify emails<\/a> to avoid hard bounces.<\/p>\n\n\n\n<p>If you don\u2019t have a mailing list, don\u2019t worry!<\/p>\n\n\n\n<p>You can use <a href=\"https:\/\/www.saleshandy.com\/lead-finder\/\" target=\"_blank\" rel=\"noreferrer noopener\">Saleshandy\u2019s B2B database<\/a>, which gives you access to 700M+ verified contacts to find the right prospects for your campaign.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"2-Create-Your-Cold-Email-Sequence-With-23-Follow-Ups\">2. Create Your Cold Email Sequence With 2\u20133 Follow-Ups<\/span><\/h3>\n\n\n\n<p>Cold email tools let you set up automated sequences that will send bulk emails on your behalf.<\/p>\n\n\n\n<p>Now you have two options:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can either set your sequences manually<\/li>\n\n\n\n<li>Or you can use Saleshandy\u2019s <a href=\"https:\/\/www.saleshandy.com\/ai-email-sequence\/\" target=\"_blank\" rel=\"noreferrer noopener\">AI Sequence Copilot<\/a>, which takes important details from your website and builds your entire bulk email campaign in seconds.<\/li>\n<\/ul>\n\n\n\n<p>Keep the copy simple, short, and conversational.<\/p>\n\n\n\n<p>One goal per email. One CTA. Zero fluff.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"3-Enable-Warmup-Set-Smart-Sending-Limits\">3. Enable Warmup &amp; Set Smart Sending Limits<\/span><\/h3>\n\n\n\n<p>This is the biggest difference between using a tool vs using Gmail or Outlook manually.<\/p>\n\n\n\n<p>So\u2026 To send a large number of emails, you need to set up the right infrastructure.<\/p>\n\n\n\n<p>Here is what you need to do:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Calculate your domains and email accounts needed as per your sending volume<br>(Calculator shared below)<\/li>\n\n\n\n<li>Limit the daily sending per inbox to 30 and have max 4-5 inboxes per domain<\/li>\n\n\n\n<li>Warm up your inboxes for at least 14 days<\/li>\n<\/ul>\n\n\n\n<style>\n    .calculator-container {\n      max-width: 400px;\n      margin: 0 auto;\n      padding: 20px;\n      background: #fff;\n      border-radius: 8px;\n      box-shadow: 0 4px 8px rgba(0,0,0,0.1);\n    }\n    .calculator-container h2 {\n      font-size: 24px;\n      color: #333;\n      margin-bottom: 16px;\n    }\n    .calculator-container p {\n      color: #666;\n      margin-bottom: 24px;\n    }\n    .calculator-container form {\n      display: flex;\n      flex-direction: column;\n      gap: 16px;\n    }\n    .calculator-container label {\n      font-size: 14px;\n      color: #333;\n      font-weight: 500;\n    }\n    .calculator-container input {\n      padding: 8px;\n      border: 1px solid #ccc;\n      border-radius: 4px;\n      font-size: 16px;\n      width: 100%;\n      box-sizing: border-box;\n    }\n    .calculator-container input:focus {\n      outline: none;\n      border-color: #2563eb;\n      box-shadow: 0 0 0 3px rgba(37,99,235,0.1);\n    }\n    .calculator-container button {\n      padding: 10px;\n      background: #2563eb;\n      color: #fff;\n      border: none;\n      border-radius: 4px;\n      font-size: 16px;\n      cursor: pointer;\n      transition: background 0.3s;\n    }\n    .calculator-container button:hover {\n      background: #1e40af;\n    }\n    .calculator-container .result {\n      margin-top: 24px;\n      display: none;\n    }\n    .calculator-container .result h3 {\n      font-size: 18px;\n      color: #333;\n      margin-bottom: 8px;\n    }\n    .calculator-container .result p {\n      color: #666;\n      margin: 8px 0;\n    }\n    .calculator-container .result a {\n      display: inline-block;\n      margin-top: 16px;\n      padding: 10px 16px;\n      background: #22c55e;\n      color: #fff;\n      text-decoration: none;\n      border-radius: 4px;\n      transition: background 0.3s;\n    }\n    .calculator-container .result a:hover {\n      background: #16a34a;\n    }\n  <\/style>\n  <div class=\"calculator-container\">\n    <h4 style=\"font-size: 18px!important;\">Bulk Email Calculator<\/h4>\n    <p>Estimate the domains and email accounts needed for your bulk email campaign.<\/p>\n    \n    <form id=\"emailCalculator\">\n      <div>\n        <label for=\"totalEmails\">Total Number of Emails<\/label>\n        <input type=\"number\" id=\"totalEmails\" min=\"1\" placeholder=\"e.g., 10000\" required>\n      <\/div>\n      <div>\n        <label for=\"timePeriod\">Time Period (Days)<\/label>\n        <input type=\"number\" id=\"timePeriod\" min=\"1\" placeholder=\"e.g., 30\" required>\n      <\/div>\n      <button type=\"submit\">Calculate<\/button>\n    <\/form>\n\n    <div id=\"result\" class=\"result\">\n      <h4 style=\"font-size: 18px!important;\">Results<\/h4>\n      <p id=\"domainsRequired\"><\/p>\n      <p id=\"accountsRequired\"><\/p>\n      <a href=\"https:\/\/my.saleshandy.com\/signup?utm_source=sendbulkemailscalc&#038;utm_medium=blog&#038;utm_campaign=optinmonstercta\" target=\"_blank\" rel=\"noopener\">Try Saleshandy FREE for 7 Days<\/a>\n    <\/div>\n  <\/div>\n\n  <script>\n    document.addEventListener('DOMContentLoaded', function() {\n      const form = document.getElementById('emailCalculator');\n      const resultDiv = document.getElementById('result');\n      const domainsRequiredP = document.getElementById('domainsRequired');\n      const accountsRequiredP = document.getElementById('accountsRequired');\n\n      form.addEventListener('submit', function(event) {\n        event.preventDefault();\n        \n        \/\/ Get and validate inputs\n        const totalEmails = parseInt(document.getElementById('totalEmails').value);\n        const timePeriod = parseInt(document.getElementById('timePeriod').value);\n        \n        if (isNaN(totalEmails) || isNaN(timePeriod) || totalEmails <= 0 || timePeriod <= 0) {\n          alert('Please enter valid positive numbers for emails and days.');\n          return;\n        }\n\n        \/\/ Calculate results\n        const emailsPerDay = totalEmails \/ 50 \/ timePeriod;\n        const domainsRequired = Math.ceil(emailsPerDay\/5);\n        const accountsRequired = Math.round(emailsPerDay);\n\n        \/\/ Display results\n        domainsRequiredP.textContent = `Total Domains Required: ${domainsRequired}`;\n        accountsRequiredP.textContent = `Total Email Accounts Required: ${accountsRequired}`;\n        \n        \/\/ Show result section\n        resultDiv.style.display = 'block';\n      });\n    });\n  <\/script>\n\n\n\n<p><\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Note:<\/strong> Do not miss this because this is the part that prevents your domain\/IP from getting flagged.<\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"4-Set-Up-Sending-Schedule\">4. Set Up Sending Schedule<\/span><\/h3>\n\n\n\n<p>Now you need to set up the way your emails are sent.<\/p>\n\n\n\n<p>Make sure you\u2019ve selected the right time zone and intervals between each email.<\/p>\n\n\n\n<p>And then hit send.<\/p>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: Send Bulk Emails Inline CTA #1 -->\n<div id=\"om-dljhvdf2dalaz6lkx9dd-holder\"><\/div>\n<script>(function(d,u,ac,a){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/optn.saleshandy.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;s.dataset.api=a;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'dljhvdf2dalaz6lkx9dd','campaigns');<\/script>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"How-to-Send-Bulk-Marketing-Emails\">How to Send Bulk Marketing Emails<\/span><\/h2>\n\n\n\n<div style=\"background-color: #E7F0FD; padding: 20px; border-radius: 10px; margin-bottom: 20px;\">\n    <p  style=\"margin-bottom: 10px!important;\"><strong>Best for:<\/strong> Sending newsletters, product updates, promotions, onboarding emails, or any message sent to people who have already opted in.<\/p>\n<p style=\"margin-bottom: 0px!important;\"><strong>Suggested Tool:<\/strong> Mailchimp or Brevo (they are the best)<\/p>\n<\/div>\n\n\n\n<p>Marketing emails are completely different from cold emails.<\/p>\n\n\n\n<p>Here, you\u2019re sending to your own subscribers, so you can send higher volumes.<\/p>\n\n\n\n<p>But you still need the right setup to avoid the Promotions or Spam folder.<\/p>\n\n\n\n<p>Here\u2019s the safe workflow:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#1-Import-or-Sync-Your-Email-List\">Import or Sync Your Email List<\/a><\/li>\n\n\n\n<li><a href=\"#2-Choose-a-Template-or-Build-Your-Own\">Choose a Template or Build Your Own<\/a><\/li>\n\n\n\n<li><a href=\"#3-Add-Personalization-Even-in-Marketing-Emails\">Add Personalization (Even in Marketing Emails)<\/a><\/li>\n\n\n\n<li><a href=\"#4-Set-Up-Your-Sender-Domain-Important\">Set Up Your Sender Domain (Important!)<\/a><\/li>\n\n\n\n<li><a href=\"#5-Preview-Test-and-Schedule\">Preview, Test, and Schedule<\/a><\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"1-Import-or-Sync-Your-Email-List\">1. Import or Sync Your Email List<\/span><\/h3>\n\n\n\n<p>Upload your subscribers or connect your CRM with your email marketing tool.<\/p>\n\n\n\n<p>Make sure your list includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Email<\/li>\n\n\n\n<li>First name<\/li>\n\n\n\n<li>Tags\/segments<\/li>\n\n\n\n<li>Subscription source<\/li>\n<\/ul>\n\n\n\n<p>Avoid mixing cold and warm lists. It kills deliverability.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"2-Choose-a-Template-or-Build-Your-Own\">2. Choose a Template or Build Your Own<\/span><\/h3>\n\n\n\n<p>Marketing email tools give you a drag-and-drop editor.<\/p>\n\n\n\n<p>From there, you can create:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Newsletters<\/li>\n\n\n\n<li>Promo blasts<\/li>\n\n\n\n<li>Product announcements<\/li>\n\n\n\n<li>Drip campaigns<\/li>\n<\/ul>\n\n\n\n<p>Quick tip: <strong>Keep the design clean.<\/strong><\/p>\n\n\n\n<p>Too many images or elements = higher chance of landing in Promotions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"3-Add-Personalization-Even-in-Marketing-Emails\">3. Add Personalization (Even in Marketing Emails)<\/span><\/h3>\n\n\n\n<p>Small things help:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u201cHi {{first_name}}\u201d<\/li>\n\n\n\n<li>Show products based on tags<\/li>\n\n\n\n<li>Send different offers to different segments<\/li>\n<\/ul>\n\n\n\n<p>The best part? Personalized marketing emails get more clicks and fewer unsubscribes.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"4-Set-Up-Your-Sender-Domain-Important\">4. Set Up Your Sender Domain (Important!)<\/span><\/h3>\n\n\n\n<p>Most people skip this and then wonder why their emails land in spam.<\/p>\n\n\n\n<p>Your marketing platform will guide you to set up:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>SPF<\/li>\n\n\n\n<li>DKIM<\/li>\n\n\n\n<li>DMARC<\/li>\n<\/ul>\n\n\n\n<p>Once verified, your emails come from <strong>your domain<\/strong>, not a shared server.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"5-Preview-Test-and-Schedule\">5. Preview, Test, and Schedule<\/span><\/h3>\n\n\n\n<p>Before hitting send:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Send a test email to yourself<\/li>\n\n\n\n<li>Check mobile layout<\/li>\n\n\n\n<li>Check if any link breaks<\/li>\n\n\n\n<li>Ensure your CTA is clear<\/li>\n<\/ul>\n\n\n\n<p>Then, schedule based on your audience\u2019s timezone or activity pattern.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"How-to-Send-Bulk-Emails-Without-Help-From-Tools\">How to Send Bulk Emails Without Help From Tools<\/span><\/h2>\n\n\n\n<p>There are two ways to send bulk emails without help from tools.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#With-the-BCC-Method\">With the BCC Method<\/a><\/li>\n\n\n\n<li><a href=\"#With-Mail-Merge-in-Gmail\">With Mail Merge in Gmail<\/a><\/li>\n\n\n\n<li><a href=\"#With-Mail-Merge-in-Outlook\">With Mail Merge in Outlook<\/a><\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"With-the-BCC-Method\">With the BCC Method<\/span><\/h3>\n\n\n\n<div style=\"background-color: #E7F0FD; padding: 20px; border-radius: 10px; margin-bottom: 20px;\">\n    <p  style=\"margin-bottom: 10px!important;\"><strong>Best for:<\/strong> Very small sends (10\u201350 recipients) where personalization doesn\u2019t matter.<\/p>\n<p style=\"margin-bottom: 0px!important;\"><strong>Suggested Tool:<\/strong> Gmail or Outlook (built-in)<\/p>\n<\/div>\n\n\n\n<p>Here, you simply have to:<br>Write <em>one<\/em> email \u2192 add everyone in BCC \u2192 send.<\/p>\n\n\n\n<p>It\u2019s quick, but it\u2019s also the most limited and risky way to send bulk emails.<\/p>\n\n\n\n<p>Here\u2019s how to do it:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#Compose-Your-Email-Normally\">Compose Your Email Normally<\/a><\/li>\n\n\n\n<li><a href=\"#Add-Yourself-in-the-To-Field\">Add Yourself in the \u201cTo\u201d Field<\/a><\/li>\n\n\n\n<li><a href=\"#Paste-Your-Recipient-List-Into-BCC\">Paste Your Recipient List Into BCC<\/a><\/li>\n\n\n\n<li><a href=\"#Keep-Your-List-Small\">Keep Your List Small<\/a><\/li>\n\n\n\n<li><a href=\"#Hit-Send\">Hit Send<\/a><\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Compose-Your-Email-Normally\">1. Compose Your Email Normally<\/h4>\n\n\n\n<p>Open Gmail or Outlook and type your message as usual.<\/p>\n\n\n\n<p>Keep it short and avoid attachments if possible.<br>Big files + many recipients = higher spam risk.<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Gmail-Step-2.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57306&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1239,&quot;targetHeight&quot;:551,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send Bulk Emails with Gmail (BCC Method)&quot;,&quot;alt&quot;:&quot;Send Bulk Emails with Gmail (BCC Method)&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1239\" height=\"551\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Step-2.webp\" alt=\"Send Bulk Emails with Gmail (BCC Method)\" class=\"wp-image-57306\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Step-2.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Step-2-450x200.webp 450w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Step-2-900x400.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Step-2-768x342.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Step-2-1200x534.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Step-2-150x67.webp 150w\" sizes=\"(max-width: 1239px) 100vw, 1239px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send Bulk Emails with Gmail (BCC Method)\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Add-Yourself-in-the-To-Field\">2. Add Yourself in the \u201cTo\u201d Field<\/h4>\n\n\n\n<p>This makes the email look more natural instead of Gmail\/Outlook seeing an empty \u201cTo.\u201d<\/p>\n\n\n\n<p>Example:<\/p>\n\n\n\n<p><strong>To:<\/strong> youremail@domain.com<br><strong>BCC:<\/strong> your recipient list<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Paste-Your-Recipient-List-Into-BCC\">3. Paste Your Recipient List Into BCC<\/h4>\n\n\n\n<p>Add all recipients in the <strong>BCC<\/strong> field so no one can see each other\u2019s email.<\/p>\n\n\n\n<p>Never use <strong>CC<\/strong> for bulk sends. That\u2019s a privacy disaster and looks unprofessional.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Keep-Your-List-Small\">4. Keep Your List Small<\/h4>\n\n\n\n<p>This method only works when you:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Send to <strong>under 50 people<\/strong><\/li>\n\n\n\n<li>Send <strong>occasionally<\/strong>, not daily<\/li>\n\n\n\n<li>Avoid anything that looks promotional<\/li>\n<\/ul>\n\n\n\n<p>Gmail and Outlook will block or rate-limit you if you try sending big lists repeatedly.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Hit-Send\">5. Hit Send<\/h4>\n\n\n\n<p>Once you are satisfied with your email copy, hit the send button.<\/p>\n\n\n\n<p>What can\u2019t this method do?<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can\u2019t personalize the email for each recipient&nbsp;<\/li>\n\n\n\n<li>You might miss someone or enter an incorrect address, and you won\u2019t know until it bounces.<\/li>\n<\/ul>\n\n\n\n<p>It\u2019s literally just a manual blast.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"With-Mail-Merge-in-Gmail\">With Mail Merge in Gmail<\/span><\/h3>\n\n\n\n<div style=\"background-color: #E7F0FD; padding: 20px; border-radius: 10px; margin-bottom: 20px;\">\n    <p  style=\"margin-bottom: 10px!important;\"><strong>Best for:<\/strong> You can use this method if you are already using Gmail and want to add a bit of personalization to bulk emails without using any external tools.<\/p>\n<p style=\"margin-bottom: 0px!important;\"><strong>Suggested Tool:<\/strong> Google Sheets + Gmail Add-Ons (e.g., \u201cMail Merge for Gmail\u201d)<\/p>\n<\/div>\n\n\n\n<p>Another way to send bulk emails is by using Gmail\u2019s built-in mail merge feature.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#Get-a-Google-Workspace-Account\">Get a Google Workspace Account<\/a><\/li>\n\n\n\n<li><a href=\"#Create-your-Contact-List\">Create Your Contact List<\/a><\/li>\n\n\n\n<li><a href=\"#Start-a-New-Email-and-Enable-Mail-Merge\">Start a New Email and Enable Mail Merge<\/a><\/li>\n\n\n\n<li><a href=\"#Write-Your-Email\">Write Your Email<\/a><\/li>\n\n\n\n<li><a href=\"#Preview-and-Send\">Preview and Send<\/a><\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Get-a-Google-Workspace-Account\">1. Get a Google Workspace Account<\/h4>\n\n\n\n<p>First of all, you need to buy the Standard or above pricing plan of Gmail.<\/p>\n\n\n\n<p>&nbsp;It\u2019s only available with Google Workspace (Business Standard plan or above), which starts at around $14\/month\/user.<\/p>\n\n\n\n<p>GMail's Pricing Plan for bulk emails.<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/GMails-pricing-plan.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57309&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1648,&quot;targetHeight&quot;:671,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: GMail\\u0027s Pricing Plan for bulk emails&quot;,&quot;alt&quot;:&quot;GMail\\u0027s Pricing Plan for bulk emails&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img decoding=\"async\" width=\"1648\" height=\"671\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/GMails-pricing-plan.webp\" alt=\"GMail's Pricing Plan for bulk emails\" class=\"wp-image-57309\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/GMails-pricing-plan.webp 1648w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/GMails-pricing-plan-475x193.webp 475w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/GMails-pricing-plan-900x366.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/GMails-pricing-plan-768x313.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/GMails-pricing-plan-1536x625.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/GMails-pricing-plan-1200x489.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/GMails-pricing-plan-150x61.webp 150w\" sizes=\"(max-width: 1648px) 100vw, 1648px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: GMail&#039;s Pricing Plan for bulk emails\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Create-your-Contact-List\">2. Create Your Contact List<\/h4>\n\n\n\n<p>Now go to Google Contacts and click on \u201cCreate label\u201d. Name it (e.g., \u201cJuly Campaign\u201d or \u201cClient List\u201d)<\/p>\n\n\n\n<p>While you are adding contacts to the label, make sure that for each contact you have added:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>First and last name<\/li>\n\n\n\n<li>Email address<\/li>\n<\/ul>\n\n\n\n<p>Or you can add any other fields you want to use for personalization.<\/p>\n\n\n\n<p>P.S.: When adding information under the label, ensure the information is correct, as Gmail directly pulls it from that list to personalize.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Start-a-New-Email-and-Enable-Mail-Merge\">3. Open a New Email and Click on the \u201cCompose\u201d Button on the Top Left<\/h4>\n\n\n\n<p>Now, click on the three dots and from the drop-down menu select \u201cmail merge.\u201d<\/p>\n\n\n\n<p>In the \u201cTo\u201d field, enter the label you created (e.g., \u201cJuly Campaign\u201d)<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Gmail-Mail-Merge-Step-1.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57310&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1011,&quot;targetHeight&quot;:1024,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send Bulk Emails With Gmail\\u0027s Mail Merge Step&quot;,&quot;alt&quot;:&quot;Send Bulk Emails With Gmail\\u0027s Mail Merge Step&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img decoding=\"async\" width=\"1011\" height=\"1024\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Mail-Merge-Step-1.webp\" alt=\"Send Bulk Emails With Gmail's Mail Merge Step\" class=\"wp-image-57310\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Mail-Merge-Step-1.webp 1011w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Mail-Merge-Step-1-197x200.webp 197w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Mail-Merge-Step-1-607x615.webp 607w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Mail-Merge-Step-1-768x778.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Mail-Merge-Step-1-96x96.webp 96w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Gmail-Mail-Merge-Step-1-150x152.webp 150w\" sizes=\"(max-width: 1011px) 100vw, 1011px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send Bulk Emails With Gmail&#039;s Mail Merge Step\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Write-Your-Email\">4. Write Your Email<\/h4>\n\n\n\n<p>In the email container, compose your email like email copy, subject line, and use placeholders for personalization.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Preview-and-Send\">5. Preview and Send<\/h4>\n\n\n\n<p>Click on the Preview button to check if the placeholders are working.<\/p>\n\n\n\n<p>If everything looks good, press Send!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"With-Mail-Merge-in-Outlook\">With Mail Merge in Outlook<\/span><\/h3>\n\n\n\n<div style=\"background-color: #E7F0FD; padding: 20px; border-radius: 10px; margin-bottom: 20px;\">\n    <p  style=\"margin-bottom: 10px!important;\"><strong>Best for:<\/strong> Personalized bulk emails to small\u2013medium lists (50\u2013500 recipients) without using a full cold email or marketing platform.<\/p>\n<p style=\"margin-bottom: 0px!important;\"><strong>Suggested Tool:<\/strong> Excel + Outlook\u2019s built-in Mail Merge<\/p>\n<\/div>\n\n\n\n<p>Unlike Gmail, you don\u2019t have to pay extra to access the mail merge feature. Outlook lets you use it for free.<\/p>\n\n\n\n<p>That said, I do want to highlight one thing. Mail merge isn\u2019t available on the Outlook web app. You\u2019ll need to use the Outlook desktop app to access it.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#Prepare-Your-Email-Copy\">Prepare Your Email Copy<\/a><\/li>\n\n\n\n<li><a href=\"#Set-Up-Your-Recipients-List\">Set Up Your Recipients List<\/a><\/li>\n\n\n\n<li><a href=\"#Link-Your-Recipients-List-to-Your-Email-Message\">Link Your Recipients List to Your Email Message<\/a><\/li>\n\n\n\n<li><a href=\"#Add-Personalized-Content-to-Your-Email\">Add Personalized Content to Your Email<\/a><\/li>\n\n\n\n<li><a href=\"#Preview-and-Finish-Mail-Merge\">Preview and Finish Mail Merge<\/a><\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Prepare-Your-Email-Copy\">1. Prepare Your Email Copy<\/h4>\n\n\n\n<p>First, you need to go to Word, and on the tab, click on \u201cMailings\u201d &gt; \u201cStart Mail Merge\u201d &gt; \u201cE-mail Messages.\u201d<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Outlook-Step-1.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57312&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1200,&quot;targetHeight&quot;:686,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send Bulk Emails with Outlook Step 1&quot;,&quot;alt&quot;:&quot;Send Bulk Emails with Outlook Step 1&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"686\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-1.webp\" alt=\"Send Bulk Emails with Outlook Step 1\" class=\"wp-image-57312\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-1.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-1-350x200.webp 350w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-1-900x515.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-1-768x439.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-1-150x86.webp 150w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send Bulk Emails with Outlook Step 1\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>Now you can compose your email and add placeholders like {{Name}}, {{Company}}, etc., where you want to add your recipient\u2019s details.<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Outlook-Step-2.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57313&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1200,&quot;targetHeight&quot;:656,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send bulk emails with outlook step 2&quot;,&quot;alt&quot;:&quot;Send bulk emails with outlook step 2&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"656\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-2.webp\" alt=\"Send bulk emails with outlook step 2\" class=\"wp-image-57313\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-2.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-2-366x200.webp 366w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-2-900x492.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-2-768x420.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-2-150x82.webp 150w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send bulk emails with outlook step 2\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>Once done, minimize the document tab (don\u2019t save or close it).&nbsp;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Set-Up-Your-Recipients-List\">2. Set Up Your Recipients List<\/h4>\n\n\n\n<p>Alright, now head to MS Word and open a new workbook.<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Outlook-Step-3.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57314&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1239,&quot;targetHeight&quot;:704,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send bulk emails with Outlook step 3&quot;,&quot;alt&quot;:&quot;Send bulk emails with Outlook step 3&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1239\" height=\"704\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-3.webp\" alt=\"Send bulk emails with Outlook step 3\" class=\"wp-image-57314\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-3.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-3-352x200.webp 352w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-3-900x511.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-3-768x436.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-3-1200x682.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-3-150x85.webp 150w\" sizes=\"(max-width: 1239px) 100vw, 1239px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send bulk emails with Outlook step 3\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>Fill in the important information, such as first name, last name, and email address, in the sheet.<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Outlook-Step-4.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57315&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1239,&quot;targetHeight&quot;:742,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send Bulk Emails with Outlook Step 4&quot;,&quot;alt&quot;:&quot;Send Bulk Emails with Outlook Step 4&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1239\" height=\"742\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-4.webp\" alt=\"Send Bulk Emails with Outlook Step 4\" class=\"wp-image-57315\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-4.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-4-334x200.webp 334w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-4-900x539.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-4-768x460.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-4-1200x719.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-4-150x90.webp 150w\" sizes=\"(max-width: 1239px) 100vw, 1239px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send Bulk Emails with Outlook Step 4\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>Now, save it.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Pro tip:<\/strong> Double-check the information and make sure it is placed in the right columns because if something\u2019s wrong, it won\u2019t merge correctly!<\/p>\n<\/blockquote>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Link-Your-Recipients-List-to-Your-Email-Message\">3. Link Your Recipients List to Your Email Message<\/h4>\n\n\n\n<p>Click on \u201cSelect Recipients\u201d &gt; \u201cUse an Existing List,\u201d then choose your email list and upload it.<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Outlook-Step-6.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57317&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1239,&quot;targetHeight&quot;:650,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send Bulk Emails with Outlook Step 6&quot;,&quot;alt&quot;:&quot;Send Bulk Emails with Outlook Step 6&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1239\" height=\"650\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-6.webp\" alt=\"Send Bulk Emails with Outlook Step 6\" class=\"wp-image-57317\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-6.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-6-381x200.webp 381w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-6-900x472.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-6-768x403.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-6-1200x630.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-6-150x79.webp 150w\" sizes=\"(max-width: 1239px) 100vw, 1239px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send Bulk Emails with Outlook Step 6\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Add-Personalized-Content-to-Your-Email\">4. Add Personalized Content to Your Email<\/h4>\n\n\n\n<p>Now go to \u201cMailing Tab\u201d and click on \u201cGreeting Line\u201d to add the personalized opening line.<\/p>\n\n\n\n<p>After this, click on \u201cInsert Merge Fields\u201d to automatically add all the merge tags to the email.<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Outlook-Step-8.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57320&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1239,&quot;targetHeight&quot;:646,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send Bulk Emails with Outlook Step 7&quot;,&quot;alt&quot;:&quot;Send Bulk Emails with Outlook Step 7&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1239\" height=\"646\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-8.webp\" alt=\"Send Bulk Emails with Outlook Step 7\" class=\"wp-image-57320\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-8.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-8-384x200.webp 384w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-8-900x469.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-8-768x400.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-8-1200x626.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-8-150x78.webp 150w\" sizes=\"(max-width: 1239px) 100vw, 1239px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send Bulk Emails with Outlook Step 7\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>And replace the placeholders with the correct merge tags in your email.&nbsp;<\/p>\n\n\n\n<p>If you skip this, your emails won\u2019t be personalized correctly!<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>PS:<\/strong> If you want to change the font, size, or spacing of the merged content, select the merge field name and make the required changes.<\/p>\n<\/blockquote>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"Preview-and-Finish-Mail-Merge\">5. Preview &amp; Finish<\/h4>\n\n\n\n<p>Click on the \u201c\ud83d\udd0d\u201d icon to preview your email.&nbsp;<\/p>\n\n\n\n<p>Once everything looks good, click on \u201cFinish &amp; Merge\u201d &gt; select \u201cSend E-mail Messages.\u201d<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Outlook-Step-10.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57322&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1239,&quot;targetHeight&quot;:611,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send bulk emails with Outlook step 8&quot;,&quot;alt&quot;:&quot;Send bulk emails with Outlook step 8&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1239\" height=\"611\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-10.webp\" alt=\"Send bulk emails with Outlook step 8\" class=\"wp-image-57322\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-10.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-10-406x200.webp 406w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-10-900x444.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-10-768x379.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-10-1200x592.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-10-150x74.webp 150w\" sizes=\"(max-width: 1239px) 100vw, 1239px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send bulk emails with Outlook step 8\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>A pop-up will appear with the following options:<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Outlook-Step-11-1.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57324&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1239,&quot;targetHeight&quot;:715,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send Bulk Emails with outlook Step 9&quot;,&quot;alt&quot;:&quot;Send Bulk Emails with outlook Step 9&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1239\" height=\"715\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-11-1.webp\" alt=\"Send Bulk Emails with outlook Step 9\" class=\"wp-image-57324\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-11-1.webp 1239w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-11-1-347x200.webp 347w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-11-1-900x519.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-11-1-768x443.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-11-1-1200x692.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Outlook-Step-11-1-150x87.webp 150w\" sizes=\"(max-width: 1239px) 100vw, 1239px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send Bulk Emails with outlook Step 9\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the Subject line box, write the subject line for your email.<\/li>\n\n\n\n<li>Under the Mail format section, you can choose how your email will look.<br>You can select from:\n<ul class=\"wp-block-list\">\n<li>HTML (which is the default and lets you add formatting like bold text, links, etc.)<\/li>\n\n\n\n<li>Plain text if you want to keep the email simple with no styling<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Then, under Send records, you\u2019ll see three options:\n<ul class=\"wp-block-list\">\n<li>All records (Default setting) \u2013 This sends the email to everyone on your list.<\/li>\n\n\n\n<li>Current record \u2013 This sends the email only to the person currently visible on your screen.<\/li>\n\n\n\n<li>From and To \u2013 This lets you choose a specific range of people from your list (for example, from person 5 to person 20).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p>Choose \u201cOK\u201d to run mail merge.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Useful resource:<\/strong> <a href=\"https:\/\/www.saleshandy.com\/blog\/schedule-email-outlook\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to schedule emails in Outlook<\/a>?<\/p>\n<\/blockquote>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: Send Bulk Emails Inline CTA #2 -->\n<div id=\"om-sduecek5jwlbkadddewc-holder\"><\/div>\n<script>(function(d,u,ac,a){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/optn.saleshandy.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;s.dataset.api=a;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'sduecek5jwlbkadddewc','campaigns');<\/script>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"How-to-Automate-Bulk-Emails-with-Zapier-GmailOutlook\">How to Automate Bulk Emails with Zapier + Gmail\/Outlook<\/span><\/h2>\n\n\n\n<section style=\"background-color: #E7F0FD; padding: 20px; border-radius: 10px; margin-bottom: 20px;\">\n    <p  style=\"margin-bottom: 10px!important;\"><strong>Best for:<\/strong> You\u2019re using a Google Sheet to collect contact form responses or a simple signup list, and want a no-code way to automatically email each person in real time using Gmail or Outlook.<\/p>\n\n<p><strong>Suggested Tool:<\/strong> Zapier + Google Sheets + Your ESP<\/p>\n<\/section>\n\n\n\n<p>This is the final way to send bulk emails!&nbsp;<\/p>\n\n\n\n<p>It involves using a Zapier account to automatically send an email whenever a new contact is added to your spreadsheet.<br><br>It allows you to create a fully automated workflow without writing any code and provides a lot of flexibility to personalize your emails as needed.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#1-Prepare-Your-Google-Sheet\">Prepare Your Google Sheet<\/a><\/li>\n\n\n\n<li><a href=\"#2-Set-up-Your-Zapier-Account\">Set up Your Zapier Account<\/a><\/li>\n\n\n\n<li><a href=\"#3-Set-the-Trigger\">Set the Trigger<\/a><\/li>\n\n\n\n<li><a href=\"#4-Choose-Your-Action-App\">Choose Your Action App<\/a><\/li>\n\n\n\n<li><a href=\"#5-Add-a-Delay\">Add a Delay<\/a><\/li>\n\n\n\n<li><a href=\"#6-Test-and-Turn-It-On\">Test and Turn It On<\/a><\/li>\n<\/ol>\n\n\n\n<p>Let's explore them!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"1-Prepare-Your-Google-Sheet\">1. Prepare Your Google Sheet<\/span><\/h3>\n\n\n\n<p>Create a simple sheet like this:<\/p>\n\n\n\n<p>Important tips:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Make sure the first row has column headers<\/li>\n\n\n\n<li>Avoid leaving blank rows<\/li>\n\n\n\n<li>Check that all emails are valid<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"2-Set-up-Your-Zapier-Account\">2. Set up Your Zapier Account<\/span><\/h3>\n\n\n\n<p>Go to zapier.com, log in, and click \u201cCreate Zap.\u201d<\/p>\n\n\n\n<p>This will open a blank automation setup.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"3-Set-the-Trigger\">3. Set the Trigger<\/span><\/h3>\n\n\n\n<p>Click on <strong>\u201ctrigger\u201d<\/strong> and choose<strong> \u201cGoogle Sheets.\u201d<\/strong><\/p>\n\n\n\n<p>Set the event to <strong>\u201cNew Spreadsheet Row.\u201d<\/strong><\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Zapier-step-1.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57325&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1648,&quot;targetHeight&quot;:783,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send Bulk Emails with Zapier step 1&quot;,&quot;alt&quot;:&quot;Send Bulk Emails with Zapier step 1&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1648\" height=\"783\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-1.webp\" alt=\"Send Bulk Emails with Zapier step 1\" class=\"wp-image-57325\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-1.webp 1648w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-1-421x200.webp 421w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-1-900x428.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-1-768x365.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-1-1536x730.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-1-1200x570.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-1-150x71.webp 150w\" sizes=\"(max-width: 1648px) 100vw, 1648px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send Bulk Emails with Zapier step 1\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>Connect your Google account and pick the sheet you made earlier<\/p>\n\n\n\n<p>This means: whenever a new row is added, Zapier will start the automation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"4-Choose-Your-Action-App\">4. Choose Your Action App<\/span><\/h3>\n\n\n\n<p>Select \u201c<strong>Gmail\u201d<\/strong> as the <strong>\u201caction app.\u201d<\/strong><\/p>\n\n\n\n<p>Then choose <strong>\u201cSend Email\u201d <\/strong>and connect your email account<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Zapier-step-2.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57326&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1648,&quot;targetHeight&quot;:783,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send Bulk emails with Zapier Step 2&quot;,&quot;alt&quot;:&quot;Send Bulk emails with Zapier Step 2&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1648\" height=\"783\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-2.webp\" alt=\"Send Bulk emails with Zapier Step 2\" class=\"wp-image-57326\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-2.webp 1648w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-2-421x200.webp 421w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-2-900x428.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-2-768x365.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-2-1536x730.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-2-1200x570.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-2-150x71.webp 150w\" sizes=\"(max-width: 1648px) 100vw, 1648px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send Bulk emails with Zapier Step 2\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>Now, fill out the email details using the columns from your sheet:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To: Use the \u201cEmail Address\u201d column<\/li>\n\n\n\n<li>Subject: Something like \"Hi {{First Name}}, just a quick note!\"<\/li>\n\n\n\n<li>Message: You can also pull in custom info like company name or a message field<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"5-Add-a-Delay\">5. Add a Delay<\/span><\/h3>\n\n\n\n<p>To avoid sending all emails at once (and getting flagged), you need first to click the <strong>\u201c+\u201d<\/strong> icon between your trigger and action.<\/p>\n\n\n\n<p>Then search for <strong>\u201cDelay by Zapier\u201d<\/strong> and then in the action event choose <strong>\u201cDelay After Queue\u201d&nbsp;<\/strong><\/p>\n\n\n\n<figure data-wp-context=\"{&quot;uploadedSrc&quot;:&quot;https:\\\/\\\/www.saleshandy.com\\\/blog\\\/wp-content\\\/uploads\\\/2025\\\/06\\\/Send-Bulk-Emails-with-Zapier-step-3.webp&quot;,&quot;figureClassNames&quot;:&quot;wp-block-image size-full&quot;,&quot;figureStyles&quot;:null,&quot;imgClassNames&quot;:&quot;wp-image-57327&quot;,&quot;imgStyles&quot;:null,&quot;targetWidth&quot;:1648,&quot;targetHeight&quot;:777,&quot;scaleAttr&quot;:false,&quot;ariaLabel&quot;:&quot;Enlarge image: Send Bulk Emails with Zapier step 3&quot;,&quot;alt&quot;:&quot;Send Bulk Emails with Zapier step 3&quot;}\" data-wp-interactive=\"core\/image\" class=\"wp-block-image size-full wp-lightbox-container\"><img loading=\"lazy\" decoding=\"async\" width=\"1648\" height=\"777\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on-async--click=\"actions.showLightbox\" data-wp-on-async--load=\"callbacks.setButtonStyles\" data-wp-on-async-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-3.webp\" alt=\"Send Bulk Emails with Zapier step 3\" class=\"wp-image-57327\" srcset=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-3.webp 1648w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-3-424x200.webp 424w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-3-900x424.webp 900w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-3-768x362.webp 768w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-3-1536x724.webp 1536w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-3-1200x566.webp 1200w, https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2025\/06\/Send-Bulk-Emails-with-Zapier-step-3-150x71.webp 150w\" sizes=\"(max-width: 1648px) 100vw, 1648px\" \/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge image: Send Bulk Emails with Zapier step 3\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on-async--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"context.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"context.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>And set it to 1\u20132 minutes between emails<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"6-Test-and-Turn-It-On\">6. Test and Turn It On<\/span><\/h3>\n\n\n\n<p>Run a quick test using one row from your sheet<\/p>\n\n\n\n<p>If it looks good, click <strong>\u201cPublish Zap.\u201d<\/strong><\/p>\n\n\n\n<p>Now, every time you add a new row in your Google Sheet, Zapier will automatically send a personalized email to that person.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"Choose-the-Right-Method-to-Send-Bulk-Emails\">Choose the Right Method to Send Bulk Emails<\/span><\/h2>\n\n\n\n<p>Bulk emailing isn\u2019t hard.<\/p>\n\n\n\n<p>Doing it safely is.<\/p>\n\n\n\n<p>Here\u2019s a quick recap of which method to use for sending bulk emails.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Cold outreach \u2192 use a cold email tool<\/li>\n\n\n\n<li>Newsletters\/promos \u2192 use an email marketing platform<\/li>\n\n\n\n<li>Small internal sends \u2192 BCC<\/li>\n\n\n\n<li>Light personalization \u2192 mail merge<\/li>\n\n\n\n<li>Automated workflows \u2192 Zapier<\/li>\n<\/ul>\n\n\n\n<p>Each method works, as long as you don\u2019t fight against ESP limits.<\/p>\n\n\n\n<p>If you need consistent bulk sending with good deliverability, tools built for cold emailing will always outperform manual methods.<\/p>\n\n\n\n<p>But for small or occasional sends, even BCC or mail merge can do the job.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Explore this step-by-step guide to <a href=\"https:\/\/www.saleshandy.com\/blog\/send-email-to-multiple-recipients\/\" target=\"_blank\" rel=\"noreferrer noopener\">send an email to multiple recipients<\/a>.<\/p>\n<\/blockquote>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: Send Bulk Emails Inline CTA #3 -->\n<div id=\"om-c6u4mpkdc3jemtu6ijfv-holder\"><\/div>\n<script>(function(d,u,ac,a){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/optn.saleshandy.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;s.dataset.api=a;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'c6u4mpkdc3jemtu6ijfv','campaigns');<\/script>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"FAQs\">FAQs<\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"1-Is-it-possible-to-send-10000-emails-at-once\">1. Is it possible to send 10,000 emails at once?<\/span><\/h3>\n\n\n\n<p>10,000 emails is a big number, but it\u2019s actually scalable if you use a cold emailing platform with all the email deliverability and personalization features so that you get replies from your emails.<\/p>\n\n\n\n<p>You can use Saleshandy, which is a good and trusted cold emailing platform for businesses globally.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"2-Will-an-ESP-mismatch-cause-issues-while-sending-bulk-emails\">2. Will an ESP mismatch cause issues while sending bulk emails?<\/span><\/h3>\n\n\n\n<p>Ideally, it should not create any issues, but in bulk emails, it is ideal to send emails from the same ESP as the recipient.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"3-How-do-you-send-mass-emails-from-Gmail-for-free\">3. How do you send mass emails from Gmail for free?<\/span><\/h3>\n\n\n\n<p>If you don\u2019t want to spend anything, then the only way to send mass emails for free is by directly sending them from Gmail.<\/p>\n\n\n\n<p>But again, this method is laborious, and there are high chances that your email will be flagged by Email Service Providers (ESPs).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"4-How-to-make-bulk-email-sender-accounts\">4. How to make bulk email sender accounts?<\/span><\/h3>\n\n\n\n<p>It is actually pretty simple to create bulk email sender accounts; all you have to do is,<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create multiple email accounts<\/li>\n\n\n\n<li>Warm them up (before sending your first cold email)<\/li>\n\n\n\n<li>Keep their reputation high while sending emails (by continuously warming up by setting a daily percentage of emails for warmups)<\/li>\n<\/ul>\n\n\n\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [{\n    \"@type\": \"Question\",\n    \"name\": \"1. 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How do you send mass emails from Gmail for free?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"If you don\u2019t want to spend anything, then the only way to send mass emails for free is by directly sending them from Gmail.\n\nBut again, this method is laborious, and there are high chances that your email will be flagged by Email Service Providers (ESPs).\"\n    }\n  },{\n    \"@type\": \"Question\",\n    \"name\": \"4. How to make bulk email sender accounts?\",\n    \"acceptedAnswer\": {\n      \"@type\": \"Answer\",\n      \"text\": \"It is actually pretty simple to create bulk email sender accounts; all you have to do is,\n\nCreate multiple email accounts\nWarm them up (before sending your first cold email)\nKeep their reputation high while sending emails (by continuously warming up by setting a daily percentage of emails for warmups)\"\n    }\n  }]\n}\n<\/script>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: Send Bulk Emails Exit CTA -->\n<script>(function(d,u,ac,a){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/optn.saleshandy.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;s.dataset.api=a;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'i2h0hvegbmtkqsgw104u','campaigns');<\/script>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Contents1 Send Bulk Emails \u2013 TOC 2 How to Send Bulk Cold Emails2.1 1. Upload or Create Your Prospect List2.2 2. Create Your Cold Email Sequence With 2\u20133 Follow-Ups2.3 3. Enable Warmup &amp; Set Smart Sending Limits2.4 4. Set Up Sending Schedule3 How to Send Bulk Marketing Emails3.1 1. 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Follow these steps to send personalized mass emails while maintaining deliverability.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.saleshandy.com\/blog\/send-bulk-emails\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Send Bulk Emails Without Spamming in 2026?\" \/>\n<meta property=\"og:description\" content=\"Learn how to send bulk emails in 5 different ways. 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