{"id":2193,"date":"2016-05-25T02:25:13","date_gmt":"2016-05-25T02:25:13","guid":{"rendered":"http:\/\/www.saleshandy.com\/blog\/?p=2193"},"modified":"2025-06-30T11:40:33","modified_gmt":"2025-06-30T11:40:33","slug":"tools-for-managing-remote-teams","status":"publish","type":"post","link":"https:\/\/www.saleshandy.com\/blog\/tools-for-managing-remote-teams\/","title":{"rendered":"Top 30 Tools for Managing Remote Teams Like a Pro"},"content":{"rendered":"<div id=\"toc_container\" class=\"toc_wrap_right toc_transparent no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#Best-Tools-for-Managing-Remote-Teams-Communication\"><strong class=\"Best-Tools-for-Managing-Remote-Teams-Communication\"><span class=\"toc_number toc_depth_1\">1<\/span> Best Tools for Managing Remote Teams Communication:<\/strong><\/a><\/li><li><a href=\"#Best-Tools-For-Time-Management\"><strong class=\"Best-Tools-For-Time-Management\"><span class=\"toc_number toc_depth_1\">2<\/span> Best Tools For Time Management:<\/strong><\/a><\/li><li><a href=\"#Best-Tools-For-Project-Management\"><strong class=\"Best-Tools-For-Project-Management\"><span class=\"toc_number toc_depth_1\">3<\/span> Best Tools For Project Management:<\/strong><\/a><\/li><li><a href=\"#Best-Tools-For-Security\"><strong class=\"Best-Tools-For-Security\"><span class=\"toc_number toc_depth_1\">4<\/span> Best Tools For Security:<\/strong><\/a><\/li><li><a href=\"#Best-Tools-For-Employee-Rewards\"><strong class=\"Best-Tools-For-Employee-Rewards\"><span class=\"toc_number toc_depth_1\">5<\/span> Best Tools For Employee Rewards:<\/strong><\/a><\/li><li><a href=\"#Best-Tools-For-File-Management\"><strong class=\"Best-Tools-For-File-Management\"><span class=\"toc_number toc_depth_1\">6<\/span> Best Tools For File Management:<\/strong><\/a><\/li><\/ul><\/div>\n\n<p>So, you\u2019re managing a distributed team with members who live everywhere from Hong Kong to Kalamazoo. Congratulations, you\u2019re among the first group of humans in history to work this way. According to<a href=\"https:\/\/www.followupboss.com\/blog\/the-ultimate-guide-to-remote-work-according-to-stats-studies-and-what-works-in-real-estate\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">&nbsp;remote work stats<\/a>, working remotely can be both beneficial and challenging. Because you\u2019re the first generation to work remotely, there\u2019s no manual \u2013 but there&nbsp;<em>are<\/em>&nbsp;plenty of questions, such as which are the best tools for managing remote teams and others like:<\/p>\n\n\n\n<!--more-->\n\n\n\n<ul class=\"wp-block-list\">\n<li>How do you make sure that everyone\u2019s on the same page when you\u2019re not in the same room (or even the same continent) at the same time?<\/li>\n\n\n\n<li>How do you manage time across multiple timezones?<\/li>\n\n\n\n<li>How do you collaborate and brainstorm with each other?<\/li>\n\n\n\n<li>How do you recognize and reward team members?<\/li>\n<\/ul>\n\n\n\n<p>Just because there\u2019s no manual doesn\u2019t mean there are no tools. In fact, there\u2019s at least 30 of them. We\u2019ve listed our favorite tools for remote team management below. What\u2019s great is that most of these team management tools are affordable and easy to use across multiple devices anywhere on the globe.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Best-Tools-for-Managing-Remote-Teams-Communication\">Best Tools for Managing Remote Teams Communication:<\/span><\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter is-resized\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2016\/05\/Slak.png\" alt=\"Management Tools\" class=\"wp-image-2212\" style=\"width:610px;height:auto\"\/><\/figure><\/div>\n\n\n<ol class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/www.sqwiggle.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Sqwiggle<\/a><\/strong>\u2013 There\u2019s nothing like face-to-face communication, and Sqwiggle gives that to you in remote form. Unlike others on this list, Sqwiggle is always on and provides random photo snapshots throughout the day to keep you connected to each other. You can also instantly chat with any member with a click.<\/li>\n\n\n\n<li><a href=\"http:\/\/niftypm.com\" target=\"_blank\" rel=\"noreferrer noopener nofollow\"><strong>Nifty <\/strong><\/a>&#8211; One of the best tools for remote teams. It gathers various forms of communication in one place. You can take part in project discussions, team chat and team video Communication through zoom integration. Discussions, file sharing and problem-solving are all done in one tab.<\/li>\n\n\n\n<li><a href=\"https:\/\/www.brosix.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Brosix<\/a> is your best bet for secure instant messaging. With its superior administrative control and security features, your team can communicate without fear of data compromise and communication disruptions. Brosix is free for a small team of three and includes all the awesome features you need to improve team communication and enhance productivity. You can share your screen, brainstorm with the whiteboard, organize virtual board meetings with its video and voice chat feature, scan incoming data via antivirus integration , and even delete archived data from their servers as you wish.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.join.me\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">me<\/a>\u2013<\/strong>&nbsp;Instant screen sharing, plus free audio and&nbsp;video conferencing&nbsp;make this app insanely useful.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/hangouts.google.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Google Hangouts<\/a>\u2013<\/strong>&nbsp;Google Hangouts gives you free access to voice, video, and messaging one-on-one or with a team. Sync across multiple devices. Record calls and save as YouTube videos.<\/li>\n\n\n\n<li><strong><a href=\"http:\/\/www.skype.com\/en\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Skype<\/a>\u2013<\/strong>&nbsp;Even your grandmother has a Skype username. It\u2019s an old G when it comes to Internet communication. It\u2019s free to use locally and globally. Instant message, video call, voice call, and group call all from the Skype desktop or mobile app.<\/li>\n\n\n\n<li><strong><a href=\"http:\/\/www.saleshandy.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Saleshandy<\/a>\u2013<\/strong>&nbsp;A Cold email outreach platform to help sales &amp; marketing teams become highly productive through email tracking, document sharing with&nbsp;password protection, email templates and email campaign (mail merge).<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/slack.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Slack<\/a>\u2013<\/strong>&nbsp;Slack is the undisputed champion of team communication. Using an always-on chat interface, teams can converse with each other publically via channels or privately through instant message. It\u2019s simple to share files, access archives, and create private and public reminders. Quite a few apps integrate well with Slack, includingio, which bridges the gap between Slack and email.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/jell.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Jell<\/a>\u2013<\/strong>&nbsp;When you work remotely, especially over multiple time zones, it\u2019s kinda hard to organize one central meeting. Enter Jell. Have your team answer three core questions. You\u2019ll get a good overview of each team member\u2019s status. You can even integrate with Slack for ease of use.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/quip.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Quip<\/a>\u2013<\/strong>&nbsp;Use quip to host all of your communication in one central location. No need to email back and forth. Share tasks, spreadsheets, and checklists both online and offline.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Best-Tools-For-Time-Management\">Best Tools For Time Management:<\/span><\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><a href=\"https:\/\/www.paymoapp.com\/\" target=\"_blank\" rel=\"noreferrer noopener\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2016\/05\/Best-Tools-For-Time-Management.png\" alt=\"Best Tools For Time Management\" class=\"wp-image-2199\"\/><\/a><\/figure><\/div>\n\n\n<ol class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/hubstaff.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Hubstaff<\/a>\u2013<\/strong>&nbsp;Want to make sure your remote team is focused on actual work? Hubstaff takes periodic screenshots and manages activity levels to provide accurate time reports.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.timedoctor.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Time Doctor<\/a><\/strong>&nbsp;\u2013 Monitor remote team\u2019s productivity using this perfect tool which can track time, monitor applications and captures screenshots. It also provides detailed reports, has payroll functionality and integrates with 32 other top apps.<\/li>\n\n\n\n<li><strong><a href=\"http:\/\/wheniwork.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">When I Work<\/a>\u2013<\/strong>&nbsp;Schedule your hourly team members with this dead-simple tool. See a weekly overview of your entire team\u2019s schedule. Drag and drop to tweak the schedule to your liking. This app helps you minimize scheduling conflicts and maximize efficiency.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.paymoapp.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Paymo<\/a>\u2013<\/strong>&nbsp;Manage time with this robust app. Automatically track time by logging into the app and letting it count away in the background. Access performance and stats with a click of a button.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.getharvest.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Harvest<\/a>\u2013<\/strong>&nbsp;Use Harvest to track your team\u2019s progress and daily activity. Run reports for individual team members, tasks, or clients. Get timesheet approval, log expenses, and integrate with other fabulous apps like Trello and Stripe.<\/li>\n\n\n\n<li><strong><a href=\"http:\/\/www.functionfox.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">FunctionFox<\/a>\u2013<\/strong>&nbsp;Manage your projects and your timesheets. Keep scheduling and task assignments clear and on-time.<\/li>\n\n\n\n<li><strong><a href=\"http:\/\/www.teambookapp.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Teambook<\/a>\u2013<\/strong>&nbsp;Beautiful and simple, this planner allows you to lay out your team schedule. Track and tweet member availability in real time.<\/li>\n\n\n\n<li><a href=\"https:\/\/www.webwork-tracker.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\"><strong>WebWork<\/strong><\/a> <strong>\u2013<\/strong>\u00a0\u00a0Boost your team&#8217;s productivity with WebWork by accurately tracking their effective working hours. Get insights into employee performance with tools like activity monitoring and geo-location tracking. Compatible with Windows, macOS, Linux, Android, and iOS, WebWork keeps your team efficient and accountable, no matter where they are.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Best-Tools-For-Project-Management\">Best Tools For Project Management:<\/span><\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2016\/05\/Best-Tools-For-Project-Management.png\" alt=\"Best Tools For Project Management\" class=\"wp-image-2200\"\/><\/figure><\/div>\n\n\n<ol class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/apps.google.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Google Apps for Work<\/a>\u2013<\/strong>&nbsp;Give each member of your team a professional email address. Grant access to a central storage hub. Sync up from anywhere in the world with any web-enabled device.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/about.canva.com\/work\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Canva for Work<\/a>\u2013<\/strong>&nbsp;Need to work on visual graphics together? Use Canva for Work for beautiful, cohesive, and easy-to-create designs. Collaborate across multiple devices and timezones.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/trello.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Trello<\/a>\u2013<\/strong>&nbsp;Create boards to manage your entire project. At a glance, see who\u2019s working on what and when tasks are due. A must-have organization tool that\u2019s surprisingly free to use for the basics.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/asana.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Asana<\/a>\u2013<\/strong>&nbsp;What do Uber, AirBnB, and Pinterest have in common? They all use Asana to plot and track their project. Host your project tasks, communication, and team progress inside the Asana tool.<\/li>\n\n\n\n<li><strong><a href=\"http:\/\/www.workamajig.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Workamajig<\/a>\u2013<\/strong>&nbsp;Use this app to store everything related to your project(s) in one web-accessible system. Get updates, an overview of outstanding project tasks, and organize team member availability.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.meistertask.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Meistertask<\/a>\u2013<\/strong>&nbsp;Free, intuitive, did I mention free? It\u2019s flexible, easy to use on multiple devices, and enables instant conversations among team members.<\/li>\n\n\n\n<li><strong><a href=\"http:\/\/www.apollohq.com\/en\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Apollo<\/a>\u2013<\/strong>&nbsp;Organize and schedule your team\u2019s tasks, track time, and collaborate with ease.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.proofhub.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">ProofHub<\/a><\/strong>&#8211; If you and your team and clients want to work together, or stick to deadlines and celebrate success, this tool can do this all under one roof, with a single work management system.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Best-Tools-For-Security\">Best Tools For Security:<\/span><\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2016\/05\/Best-Tools-For-Security.png\" alt=\"Best Tools For Security\" class=\"wp-image-2201\"\/><\/figure><\/div>\n\n\n<ol class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/www.meldium.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Meldium<\/a>\u2013<\/strong>&nbsp;Powered by LogMeIn, securely manage passwords across teams. Team members can share access without sharing the same password, making it easy when you add or dismiss team members.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/teams.1password.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">1Password for Teams<\/a>\u2013<\/strong>&nbsp;Create strong passwords that your team won\u2019t need to remember. You can easily onboard new team members and see an overview of permissions. Currently free in beta.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Best-Tools-For-Employee-Rewards\">Best Tools For Employee Rewards:<\/span><\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2016\/05\/Best-Tools-For-Employee-Rewards.png\" alt=\"Best Tools For Employee Rewards\" class=\"wp-image-2203\"\/><\/figure><\/div>\n\n\n<ol class=\"wp-block-list\">\n<li><strong><a href=\"http:\/\/www.wooboard.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">WooBoard<\/a>\u2013<\/strong>&nbsp;Celebrate your team\u2019s accomplishments. Team members earn rewards with a transparent point system.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.awesomeboss.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Awesome Boss<\/a>\u2013<\/strong>&nbsp;Would you like to recognize and reward your team members for being amazing? Set yourself up with this tool that gives you increased insight into your team, such as individual birthdays, work anniversaries, likes, and reward activities.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"Best-Tools-For-File-Management\">Best Tools For File Management:<\/span><\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2016\/05\/Best-Tools-For-File-Management.png\" alt=\"Best Tools For File Management\" class=\"wp-image-2204\"\/><\/figure><\/div>\n\n\n<ol class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/www.dropbox.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Dropbox<\/a>\u2013<\/strong>&nbsp;Dropbox is simple to use, with the ability to download onto your desktop for easy drag and drop file sharing. Enable auto-sync to migrate files while you sleep.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.box.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Box<\/a>\u2013<\/strong>&nbsp;Box allows you to securely share files with your team, starting at just $5 per user. Documents are encrypted and you can grant and revoke user permissions at your discretion.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.google.com\/drive\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Google Drive<\/a>\u2013<\/strong>&nbsp;Do you need to share work documents, presentations, and spreadsheets across multiple team members? Google Drive is a no-brainer. It\u2019s free, fast, and accessible from any Internet-enabled device. Turn on and off features, enable sharing, and change access rights.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.huddle.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Huddle<\/a>\u2013<\/strong>&nbsp;Trusted by the likes of NASA and the Department of Homeland Security, this file management app provides enhanced security.<\/li>\n\n\n\n<li><strong><a href=\"https:\/\/www.onehub.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">One Hub<\/a>\u2013<\/strong>&nbsp;Join the likes of Starbucks, Whole Foods Market, and Dell to securely host, sync, and share your files with one the famous tools for managing remote teams.<\/li>\n<\/ol>\n\n\n\n<p>These are only 30 of them. Write as comments the tools that have done wonders for you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>So, you\u2019re managing a distributed team with members who live everywhere from Hong Kong to Kalamazoo. Congratulations, you\u2019re among the first group of humans in history to work this way. According to&nbsp;remote work stats, working remotely can be both beneficial and challenging. Because you\u2019re the first generation to work remotely, there\u2019s no manual \u2013 but [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":2197,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_eb_attr":"","is_display_hero_banner_button1":"","is_display_hero_banner_button2":"","hero_banner_button1_text":"","hero_banner_button2_text":"","hero_banner_button1_url":"","hero_banner_button2_url":"","footnotes":""},"categories":[990],"tags":[300,173,149,299,301,298],"class_list":["post-2193","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-lead-generation","tag-file-management","tag-increase-productivity","tag-management-tools","tag-project-management","tag-team-communication","tag-time-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top 30 Tools for Managing Remote Teams Like a Pro | SalesHandy<\/title>\n<meta name=\"description\" content=\"Here\u2019s a round-up of the best tools for managing remote teams ever created. 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