{"id":51493,"date":"2025-02-14T14:49:46","date_gmt":"2025-02-14T14:49:46","guid":{"rendered":"https:\/\/www.saleshandy.com\/blog\/?p=51493"},"modified":"2025-12-23T10:18:18","modified_gmt":"2025-12-23T10:18:18","slug":"warm-up-email-domain","status":"publish","type":"post","link":"https:\/\/www.saleshandy.com\/blog\/warm-up-email-domain\/","title":{"rendered":"How to Warm Up Email Domains + Best Practices"},"content":{"rendered":"<div id=\"toc_container\" class=\"toc_wrap_right toc_transparent no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#Warm-Up-an-Email-Domain-TOC\"><strong class=\"Warm-Up-an-Email-Domain-TOC\"><span class=\"toc_number toc_depth_1\">1<\/span> \n    \nWarm Up an Email Domain \u2013 TOC\n    \n  <\/strong><\/a><\/li><li><a href=\"#What-Is-Email-Domain-Warm-Up\"><strong class=\"What-Is-Email-Domain-Warm-Up\"><span class=\"toc_number toc_depth_1\">2<\/span> What Is Email Domain Warm Up?<\/strong><\/a><\/li><li><a href=\"#Why-Is-It-Important-to-Warm-Up-Your-Domains\"><strong class=\"Why-Is-It-Important-to-Warm-Up-Your-Domains\"><span class=\"toc_number toc_depth_1\">3<\/span> Why Is It Important to Warm Up Your Domains?<\/strong><\/a><\/li><li><a href=\"#How-Is-Domain-Warm-Up-Different-From-Email-Warm-Up\"><strong class=\"How-Is-Domain-Warm-Up-Different-From-Email-Warm-Up\"><span class=\"toc_number toc_depth_1\">4<\/span> How Is Domain Warm Up Different From Email Warm Up?<\/strong><\/a><\/li><li><a href=\"#How-to-Warm-Up-Your-Email-Domains\"><strong class=\"How-to-Warm-Up-Your-Email-Domains\"><span class=\"toc_number toc_depth_1\">5<\/span> How to Warm Up Your Email Domains?<\/strong><\/a><ul><li><a href=\"#1-Automated-Email-Domain-Warm-Up\"><strong class=\"1-Automated-Email-Domain-Warm-Up\"><span class=\"toc_number toc_depth_2\">5.1<\/span> 1. Automated Email Domain Warm Up<\/strong><\/a><\/li><li><a href=\"#2-Manual-Email-Domain-Warm-Up\"><strong class=\"2-Manual-Email-Domain-Warm-Up\"><span class=\"toc_number toc_depth_2\">5.2<\/span> 2. Manual Email Domain Warm Up<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#What-Are-the-Tools-You-Can-Use-to-Warm-Up-Your-Domains\"><strong class=\"What-Are-the-Tools-You-Can-Use-to-Warm-Up-Your-Domains\"><span class=\"toc_number toc_depth_1\">6<\/span> What Are the Tools You Can Use to Warm Up Your Domains?<\/strong><\/a><ul><li><a href=\"#1-TrulyInbox\"><strong class=\"1-TrulyInbox\"><span class=\"toc_number toc_depth_2\">6.1<\/span> 1. TrulyInbox<\/strong><\/a><\/li><li><a href=\"#2-Warmup-Inbox\"><strong class=\"2-Warmup-Inbox\"><span class=\"toc_number toc_depth_2\">6.2<\/span> 2. Warmup Inbox<\/strong><\/a><\/li><li><a href=\"#3-Warmyio\"><strong class=\"3-Warmyio\"><span class=\"toc_number toc_depth_2\">6.3<\/span> 3. Warmy.io<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#Best-Practices-for-Email-Domain-Warm-Up\"><strong class=\"Best-Practices-for-Email-Domain-Warm-Up\"><span class=\"toc_number toc_depth_1\">7<\/span> Best Practices for Email Domain Warm Up<\/strong><\/a><ul><li><a href=\"#1-Have-a-Solid-Authentication-Protocol-in-Place\"><strong class=\"1-Have-a-Solid-Authentication-Protocol-in-Place\"><span class=\"toc_number toc_depth_2\">7.1<\/span> 1. Have a Solid Authentication Protocol in Place<\/strong><\/a><\/li><li><a href=\"#2-Dont-Exceed-the-Recommended-Sending-Limits\"><strong class=\"2-Dont-Exceed-the-Recommended-Sending-Limits\"><span class=\"toc_number toc_depth_2\">7.2<\/span> 2. Don\u2019t Exceed the Recommended Sending Limits<\/strong><\/a><\/li><li><a href=\"#3-Use-a-Dedicated-IP-Address-Instead-of-Shared-IP\"><strong class=\"3-Use-a-Dedicated-IP-Address-Instead-of-Shared-IP\"><span class=\"toc_number toc_depth_2\">7.3<\/span> 3. Use a Dedicated IP Address Instead of Shared IP<\/strong><\/a><\/li><li><a href=\"#4-Clean-Your-Email-List\"><strong class=\"4-Clean-Your-Email-List\"><span class=\"toc_number toc_depth_2\">7.4<\/span> 4. Clean Your Email List<\/strong><\/a><\/li><li><a href=\"#5-Avoid-Using-Spam-Words\"><strong class=\"5-Avoid-Using-Spam-Words\"><span class=\"toc_number toc_depth_2\">7.5<\/span> 5. Avoid Using Spam Words<\/strong><\/a><\/li><li><a href=\"#6-Send-Only-Quality-Content\"><strong class=\"6-Send-Only-Quality-Content\"><span class=\"toc_number toc_depth_2\">7.6<\/span> 6. Send Only Quality Content<\/strong><\/a><\/li><li><a href=\"#7-Always-Have-Conversations-in-Your-Threads\"><strong class=\"7-Always-Have-Conversations-in-Your-Threads\"><span class=\"toc_number toc_depth_2\">7.7<\/span> 7. Always Have Conversations in Your Threads<\/strong><\/a><\/li><li><a href=\"#8-Work-with-Secondary-Domains\"><strong class=\"8-Work-with-Secondary-Domains\"><span class=\"toc_number toc_depth_2\">7.8<\/span> 8. Work with Secondary Domains<\/strong><\/a><\/li><li><a href=\"#9-Use-an-Email-Warm-Up-Tool\"><strong class=\"9-Use-an-Email-Warm-Up-Tool\"><span class=\"toc_number toc_depth_2\">7.9<\/span> 9. Use an Email Warm Up Tool<\/strong><\/a><\/li><\/ul><\/li><li><a href=\"#Ready-Set-Warm-Up\"><strong class=\"Ready-Set-Warm-Up\"><span class=\"toc_number toc_depth_1\">8<\/span> Ready, Set, Warm Up!<\/strong><\/a><\/li><li><a href=\"#Warm-Up-an-Email-Domain-FAQs\"><strong class=\"Warm-Up-an-Email-Domain-FAQs\"><span class=\"toc_number toc_depth_1\">9<\/span> Warm Up an Email Domain: FAQs<\/strong><\/a><ul><li><a href=\"#1-What-are-the-benefits-of-warming-up-an-email-domain\"><strong class=\"1-What-are-the-benefits-of-warming-up-an-email-domain\"><span class=\"toc_number toc_depth_2\">9.1<\/span> 1. What are the benefits of warming up an email domain?<\/strong><\/a><\/li><li><a href=\"#2-How-long-does-it-take-to-warm-up-an-email-domain\"><strong class=\"2-How-long-does-it-take-to-warm-up-an-email-domain\"><span class=\"toc_number toc_depth_2\">9.2<\/span> 2. How long does it take to warm up an email domain?<\/strong><\/a><\/li><li><a href=\"#3-How-long-should-I-keep-warming-up-my-domains\"><strong class=\"3-How-long-should-I-keep-warming-up-my-domains\"><span class=\"toc_number toc_depth_2\">9.3<\/span> 3. How long should I keep warming up my domains?<\/strong><\/a><\/li><li><a href=\"#4-Why-should-you-use-an-email-warm-up-tool\"><strong class=\"4-Why-should-you-use-an-email-warm-up-tool\"><span class=\"toc_number toc_depth_2\">9.4<\/span> 4. Why should you use an email warm-up tool?<\/strong><\/a><\/li><li><a href=\"#5-What-is-the-easiest-way-to-warm-up-an-email-domain\"><strong class=\"5-What-is-the-easiest-way-to-warm-up-an-email-domain\"><span class=\"toc_number toc_depth_2\">9.5<\/span> 5. What is the easiest way to warm up an email domain?<\/strong><\/a><\/li><\/ul><\/li><\/ul><\/div>\n\n<p>Picture this: you\u2019ve got a new email domain and a great sales campaign, but your <strong>carefully crafted emails<\/strong> are all <strong>landing in recipients&#8217; spam boxes<\/strong>!<\/p>\n\n\n\n<p>As someone who&#8217;s been in the cold email industry for 10+ years, I\u2019m very familiar with this issue.<\/p>\n\n\n\n<p>In fact, <strong>I\u2019ve experienced this problem myself<\/strong>\u2026<\/p>\n\n\n\n<p>And there\u2019s a very easy way you can fix it: with a carefully planned <strong>email domain warm up<\/strong><strong> campaign<\/strong>!<\/p>\n\n\n\n<p>In this blog, I\u2019m going to share with you how you can warm up email domains for a <strong>high sender reputation and email deliverability<\/strong>.<\/p>\n\n\n\n<p>Let\u2019s dive in and see how it\u2019s done!<\/p>\n\n\n\n<div style=\"padding-left: 20px;padding-right: 15px;\/* padding-top: 5px; *\/\/* padding-bottom: 5px; *\/border-radius: 10px;border: 2px solid #1D4ED8;background: #e7f0fd;\">\n    <h2 style=\"margin: 0px auto 5px!important;\"><span id=\"Warm-Up-an-Email-Domain-TOC\">\n    <span id=\"Jump-ahead\" style=\"background: #1D4ED8;color: #fff;padding: 6px 10px 7px 10px;\/* border-radius: 10px; *\/border-radius: 0px 0px 10px 10px;font-size: 22px;\">\nWarm Up an Email Domain \u2013 TOC\n    <\/span>\n  <\/span><\/h2>\n    <ul class=\"wp-block-list\">\n\n        <li><a href=\"#What-Is-Email-Domain-Warm-Up\n\">What Is Email Domain Warm Up?<\/a><\/li>\n        <li><a href=\"#Why-Is-It-Important-to-Warm-Up-Your-Domains\n\">Why Is It Important to Warm Up Your Domains?<\/a><\/li>\n        <li><a href=\"#How-Is-Domain-Warm-Up-Different-From-Email-Warm-Up\n\">How Is Domain Warm Up Different From Email Warm Up?<\/a><\/li>\n        <li><a href=\"#How-to-Warm-Up-Your-Email-Domains\n\">How to Warm Up Your Email Domains<\/a><\/li>\n        <li><a href=\"#What-Are-the-Tools-You-Can-Use-to-Warm-Up-Your-Domain\">What Are the Tools You Can Use to Warm Up Your Domain<\/a><\/li>\n        <li><a href=\"#Best-Practices-for-Email-Domain-Warm-Up\">Best Practices for Email Domain Warm Up<\/a><\/li>\n        <li><a href=\"#Ready-Set-Warm-Up\">Ready, Set, Warm Up!<\/a><\/li>\n        <li><a href=\"#Warm-Up-an-Email-Domain-FAQs\">Warm Up an Email Domain: FAQs<\/a><\/li>\n    <\/ul>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"What-Is-Email-Domain-Warm-Up\">What Is Email Domain Warm Up?<\/span><\/h2>\n\n\n\n<p>Domain warm up is a process to help you improve the credibility of your new domains.<\/p>\n\n\n\n<p><em>Credibility = Sender Reputation<\/em><\/p>\n\n\n\n<p>To warm up your domains, you\u2019ll have to send emails gradually, increasing the sending volume over a set period.<\/p>\n\n\n\n<p>I\u2019ve covered more about this down further, so keep reading.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"Why-Is-It-Important-to-Warm-Up-Your-Domains\">Why Is It Important to Warm Up Your Domains?<\/span><\/h2>\n\n\n\n<p>Email Service Providers (ESPs) are generally skeptical about emails coming from new domains.<\/p>\n\n\n\n<p>So, if you\u2019re going to use your newly bought domains to send outreach emails or marketing emails, you\u2019re sure to get <strong>flagged for spam<\/strong>!<\/p>\n\n\n\n<p><em>Which is why you warm up your domains.<\/em><\/p>\n\n\n\n<p>Win the trust of your Email Service Provider and <strong>establish yourself as someone genuine and not out to spam people<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"How-Is-Domain-Warm-Up-Different-From-Email-Warm-Up\">How Is Domain Warm Up Different From Email Warm Up?<\/span><\/h2>\n\n\n\n<p>There are two kinds of warm ups: email warm up and domain warm up.<\/p>\n\n\n\n<p>The difference?<\/p>\n\n\n\n<p><strong><em>Actually, not much!<\/em><\/strong><\/p>\n\n\n\n<p>To warm up your domains, you\u2019ll have to send emails (gradually) from your email accounts associated with your new domain.<\/p>\n\n\n\n<p>And to <a href=\"https:\/\/www.saleshandy.com\/blog\/warmup-email-account\/\" target=\"_blank\" rel=\"noreferrer noopener\">warm up your emails<\/a>\u2026 you have to send emails from your new email accounts.<\/p>\n\n\n\n<p><strong>So, by warming up your emails, you\u2019ll also warm up your domains.<\/strong><\/p>\n\n\n\n<p>Okay, next, I\u2019ll show you how you can warm up your domains.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"How-to-Warm-Up-Your-Email-Domains\">How to Warm Up Your Email Domains?<\/span><\/h2>\n\n\n\n<p>There are <strong>two ways to approach<\/strong> this: the easy way or the hard way.<\/p>\n\n\n\n<p>I\u2019ll show you both, and based on your needs, you can choose the best\u2026<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#1-Automated-Email-Domain-Warm-Up\">The Easy Way: Automated Email Domain Warm Up<\/a><\/li>\n\n\n\n<li><a href=\"#2-Manual-Email-Domain-Warm-Up\">The Laborious Way: Manual Email Domain Warm Up<\/a><\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"1-Automated-Email-Domain-Warm-Up\">1. Automated Email Domain Warm Up<\/span><\/h3>\n\n\n\n<p>The easiest way to warm up your email domain is to use an <a href=\"https:\/\/www.saleshandy.com\/blog\/email-warm-up-tools\/\" target=\"_blank\" rel=\"noreferrer noopener\">email warm up tool<\/a>.&nbsp;<\/p>\n\n\n\n<p>A warm up tool will automate the entire process of sending emails to other verified emails that have a high sender reputation.<\/p>\n\n\n\n<p>Here\u2019s what a domain warmup tool does:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>It automates <strong>sending emails and replies<\/strong> from your email accounts to other emails and vice versa.<\/li>\n\n\n\n<li>It automates reply sending to <strong>create a conversation thread<\/strong>.<\/li>\n\n\n\n<li>It marks emails that have landed in the spam folder as \u201cnot spam\u201d.<\/li>\n\n\n\n<li>Moreover, it &#8220;<strong>Stars<\/strong>&#8221; and marks them as &#8220;<strong>Important<\/strong>&#8221; to further improve reputation.<\/li>\n\n\n\n<li>Gradually increases the number of emails sent and received every day.<\/li>\n<\/ul>\n\n\n\n<p>This is just the basic stuff, there are warmup platforms that are more sophisticated and can do a lot more to <strong>improve your sender reputation and maximize inbox placement<\/strong>.<\/p>\n\n\n\n<p>But that\u2019s for another blog. Let\u2019s get back, and I\u2019ll show you another way to warm up your domain.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"2-Manual-Email-Domain-Warm-Up\">2. Manual Email Domain Warm Up<\/span><\/h3>\n\n\n\n<p>In manual email domain warm up, you have to send emails from your domain\u2019s email accounts manually.<\/p>\n\n\n\n<p>There are quite a few more steps you have to follow here compared to the automated process, so bear with me!<\/p>\n\n\n\n<p>Here\u2019s what you need to do:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#1-Set-Up-Your-Email-Authentication-Records\">Set Up Your Email Authentication Records<\/a><\/li>\n\n\n\n<li><a href=\"#2-Start-Sending-Emails-to-a-Few-Inboxes\">Start Sending Emails to a Few Inboxes<\/a><\/li>\n\n\n\n<li><a href=\"#3-Create-Conversation-Threads\">Create Conversation Threads<\/a><\/li>\n\n\n\n<li><a href=\"#4-Manually-Ramp-Up-the-Volume\">Manually Ramp Up the Volume<\/a><\/li>\n\n\n\n<li><a href=\"#5-Monitor-Your-Domain-Health\">Monitor Your Domain Health<\/a><\/li>\n<\/ol>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"1-Set-Up-Your-Email-Authentication-Records\">1. Set Up Your Email Authentication Records<\/h4>\n\n\n\n<p>The first step is to <strong>set up your authentication credentials<\/strong> for your domain.<\/p>\n\n\n\n<p>When ESPs see this, they will recognize your domain as legitimate and trustworthy.<\/p>\n\n\n\n<p>There are three major authentication protocols you need to set up for your emails:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#Sender-Policy-Framework-SPF\">Sender Policy Framework (SPF)<\/a><\/li>\n\n\n\n<li><a href=\"#DomainKeys-Identified-Mail-DKIM\">DomainKeys Identified Mail (DKIM)<\/a><\/li>\n\n\n\n<li><a href=\"#Domain-based-Message-Authentication-Reporting-and-Conformance-DMARC\">Domain-based Message Authentication, Reporting, and Conformance (DMARC)<\/a><\/li>\n<\/ul>\n\n\n\n<h5 class=\"wp-block-heading\" id=\"Sender-Policy-Framework-SPF\">Sender Policy Framework (SPF)<\/h5>\n\n\n\n<p>Sender Policy Framework (SPF) is an authentication protocol that <strong>lists IP addresses<\/strong> that are authorized to send emails from your domains.<\/p>\n\n\n\n<p>Simply put, it\u2019s a list of emails approved to send emails from your domain.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\" id=\"DomainKeys-Identified-Mail-DKIM\">DomainKeys Identified Mail (DKIM)<\/h5>\n\n\n\n<p>DomainKeys Identified Mail (DKIM) acts as <strong>an identity card<\/strong> that verifies your credentials as an email sender. It is a digital signature attached to every email you send.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\" id=\"Domain-based-Message-Authentication-Reporting-and-Conformance-DMARC\">Domain-based Message Authentication, Reporting, and Conformance (DMARC)<\/h5>\n\n\n\n<p>DMARC is the third layer of authentication and encryption that <strong>protects email addresses from spoofing and phishing attacks<\/strong>.<\/p>\n\n\n\n<p>It also helps you identify the email addresses from which emails are being sent within your domain.<\/p>\n\n\n\n<p>If you find this a bit confusing, here are some <strong>videos you can watch for a simple 101<\/strong> on how to set them up: <a href=\"https:\/\/www.youtube.com\/watch?v=EvZE4FEzF6Q&amp;feature=youtu.be\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">SPF<\/a>, <a href=\"https:\/\/www.youtube.com\/watch?v=hUphNel6LEM&amp;feature=youtu.be\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">DMARC<\/a>, and <a href=\"https:\/\/www.youtube.com\/watch?v=dI0T4Oms9xc\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">DKIM<\/a>.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"2-Start-Sending-Emails-to-a-Few-Inboxes\">2. Start Sending Emails to a Few Inboxes<\/h4>\n\n\n\n<p>Once you\u2019ve set up your email domain and the necessary security protocols, you\u2019ve already done the hard part.<\/p>\n\n\n\n<p>Now, it\u2019s time to <strong>start sending emails to existing accounts<\/strong> with an established domain and senders reputation.<\/p>\n\n\n\n<p>This is <strong>important<\/strong> because <strong>sending emails to new email addresses won\u2019t help<\/strong> you achieve a good domain or senders reputation.<\/p>\n\n\n\n<p>Rather, it\u2019s about winning the trust of existing email addresses and their users in the eyes of Email Service Providers.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"3-Create-Conversation-Threads\">3. Create Conversation Threads<\/h4>\n\n\n\n<p>I urge you to remember that email warm-ups <strong>aren\u2019t just about sending emails<\/strong>; they\u2019re about establishing credibility.<\/p>\n\n\n\n<p>The best way to do that is to establish conversation threads.<\/p>\n\n\n\n<p>So, don\u2019t just focus on sending emails; ensure that you <strong>receive meaningful and contextual replies<\/strong> as well.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"4-Manually-Ramp-Up-the-Volume\">4. Manually Ramp Up the Volume<\/h4>\n\n\n\n<p>Once you have a few conversation threads on your email address, it\u2019s time to ramp up the volume of emails you send and receive.<\/p>\n\n\n\n<p>If you\u2019ve started by <strong>sending 10-20 emails<\/strong>, you can then scale them up to 50, then 100, and so on.<\/p>\n\n\n\n<p>Ideally, you should <strong>keep increasing the volume until <\/strong>you reach the number of emails that you plan on sending during<strong> <\/strong>your outreach or marketing campaigns.<\/p>\n\n\n\n<p>If you\u2019re planning to use your email addresses for cold emailing, you might have to <a href=\"https:\/\/www.saleshandy.com\/blog\/send-10000-emails-using-gmail\/\" target=\"_blank\" rel=\"noreferrer noopener\">send thousands of emails every day<\/a> to build a good domain reputation!<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"5-Monitor-Your-Domain-Health\">5. Monitor Your Domain Health<\/h4>\n\n\n\n<p>The last step in email domain warm up is to continuously monitor your domain health.<\/p>\n\n\n\n<p>If your domain is new and your warm up is going well, you will see <strong>a boost in the senders reputation almost every day<\/strong>.<\/p>\n\n\n\n<p>If you&#8217;re manually warming up your domain, you can monitor its health using <strong>a tool like Google Postmaster<\/strong>.<\/p>\n\n\n\n<p>As you might think, manual warm-up sounds like a needlessly time-consuming task.&nbsp;<\/p>\n\n\n\n<p>Thankfully, as we\u2019ve discussed, you can easily bypass this tedious process with the help of automated email warm-up tools.<\/p>\n\n\n\n<p>Let\u2019s check some of them out\u2026<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"What-Are-the-Tools-You-Can-Use-to-Warm-Up-Your-Domains\">What Are the Tools You Can Use to Warm Up Your Domains?<\/span><\/h2>\n\n\n\n<p>Here\u2019s a list of the three tools I\u2019ve personally tried and tested:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#1-TrulyInbox\">TrulyInbox<\/a><\/li>\n\n\n\n<li><a href=\"#2-Warmup-Inbox\">Warmup Inbox<\/a><\/li>\n\n\n\n<li><a href=\"#3-Warmyio\">Warmy.io<\/a><\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"1-TrulyInbox\">1. TrulyInbox<\/span><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.trulyinbox.com\">TrulyInbox<\/a> is an <strong>easy-to-use email warm up tool<\/strong>.<\/p>\n\n\n\n<p>You can easily connect your email accounts and start the warmup process in just minutes!<\/p>\n\n\n\n<p>TrulyInbox allows you to control the number of emails you want to send and receive every day and how you want to increase the sending volume.<\/p>\n\n\n\n<p>What\u2019s unique about TrulyInbox is that you can <strong>connect unlimited email accounts<\/strong>, making it the ideal solution for businesses of all sizes that want scalability and functionality at cost-effective pricing!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"2-Warmup-Inbox\">2. Warmup Inbox<\/span><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.warmupinbox.com\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Warmup Inbox<\/a> gives you all the basic warm up functionality and also includes special features like language-specific warm up.<\/p>\n\n\n\n<p>It uses the inboxes of real users to deliver a high senders reputation for emails within your domain.<\/p>\n\n\n\n<p>While it charges you per inbox, it also provides premium services like monitoring blacklists for emails belonging to your domain.<\/p>\n\n\n\n<p>If you\u2019re looking for a tool like Warmup Inbox, here <a href=\"https:\/\/www.saleshandy.com\/blog\/warmup-inbox-alternatives\/\">alternatives to Warmup Inbox<\/a> you can explore.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"3-Warmyio\">3. Warmy.io<\/span><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.warmy.io\/product\/warm-up-email\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Warmy.io<\/a> offers topic-specific email warm up for your domain. It also sets up a special filter so your inboxes aren\u2019t clogged with emails dedicated to warm up.<\/p>\n\n\n\n<p>One thing that stands out to me is that Warmy uses AI to optimize your domain warm up process.<\/p>\n\n\n\n<p>Plus, it allows you to warm up your domains in 30+ languages, so it\u2019s perfect if you\u2019re planning to use your email IDs for international outreach!<\/p>\n\n\n\n<p>But Warmy isn\u2019t the only tool of its kind on the market; here\u2019s a list of <a href=\"https:\/\/www.saleshandy.com\/blog\/warmy-io-alternatives\/\">Warmy.io alternatives<\/a> you can check out to see which one fits your needs\u2026<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"Best-Practices-for-Email-Domain-Warm-Up\">Best Practices for Email Domain Warm Up<\/span><\/h2>\n\n\n\n<p>Ultimately, whether you choose an automated or manual email domain warm-up, you will always be in control of key decisions regarding the warm-up campaign.&nbsp;<\/p>\n\n\n\n<p>As I promised you, I\u2019ve made a list of the best practices that have always served me well whenever I\u2019ve had to warm up a new email domain:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#1-Have-a-Solid-Authentication-Protocol-in-Place\">Have a Solid Authentication Protocol in Place<\/a><\/li>\n\n\n\n<li><a href=\"#2-Dont-Exceed-the-Recommended-Sending-Limits\">Don\u2019t Exceed the Recommended Sending Limits<\/a><\/li>\n\n\n\n<li><a href=\"#3-Use-a-Dedicated-IP-Address-Instead-of-Shared-IP\">Use a Dedicated IP Address Instead of Shared IP<\/a><\/li>\n\n\n\n<li><a href=\"#4-Clean-Your-Email-List\">Clean Your Email List<\/a><\/li>\n\n\n\n<li><a href=\"#5-Avoid-Using-Spam-Words\">Avoid Using Spam Words<\/a><\/li>\n\n\n\n<li><a href=\"#6-Send-Only-Quality-Content\">Send Only Quality Content<\/a><\/li>\n\n\n\n<li><a href=\"#7-Always-Have-Conversations-in-Your-Threads\">Always Have Conversations in Your Threads<\/a><\/li>\n\n\n\n<li><a href=\"#8-Work-with-Secondary-Domains\">Work with Secondary Domains<\/a><\/li>\n\n\n\n<li><a href=\"#9-Use-an-Email-Warm-Up-Tool\">Use an Email Warm Up Tool<\/a><\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"1-Have-a-Solid-Authentication-Protocol-in-Place\">1. Have a Solid Authentication Protocol in Place<\/span><\/h3>\n\n\n\n<p>Authentication serves two purposes. First, it protects your email IDs from cyber-attacks from malicious entities.<\/p>\n\n\n\n<p>Second, it tells the Email Service Provider that you are a trusted email domain that will not harm those with whom you\u2019ll interact.<\/p>\n\n\n\n<p>So, make sure that your <a href=\"https:\/\/docs.saleshandy.com\/en\/articles\/8000204-set-up-your-domain-s-spf-dkim-and-dmarc-records\" target=\"_blank\" rel=\"noreferrer noopener\">SPF, DKIM, and DMARC<\/a> protocols are securely in place.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"2-Dont-Exceed-the-Recommended-Sending-Limits\">2. Don\u2019t Exceed the Recommended Sending Limits<\/span><\/h3>\n\n\n\n<p>Every ESP has sending limits to ensure that no email account sends too many emails to other users in a given period of time.<\/p>\n\n\n\n<p>Here\u2019s a comprehensive list of different ESPs:<\/p>\n\n\n\n<div id=\"tablepress-88-scroll-wrapper\" class=\"tablepress-scroll-wrapper\">\n<table id=\"tablepress-88\" class=\"tablepress tablepress-id-88 tablepress-responsive\">\n<thead>\n<tr class=\"row-1 odd\">\n\t<th class=\"column-1\">\u200bEmail Service Provider<\/th><th class=\"column-2\">Sending Limit (Per Day)<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-hover\">\n<tr class=\"row-2 even\">\n\t<td class=\"column-1\">Gmail (Free)<\/td><td class=\"column-2\">500<\/td>\n<\/tr>\n<tr class=\"row-3 odd\">\n\t<td class=\"column-1\">Gmail (Google Workspace)<\/td><td class=\"column-2\">2,000<\/td>\n<\/tr>\n<tr class=\"row-4 even\">\n\t<td class=\"column-1\">Outlook (Free)<\/td><td class=\"column-2\">300<\/td>\n<\/tr>\n<tr class=\"row-5 odd\">\n\t<td class=\"column-1\">Microsoft 365\/Office 365<\/td><td class=\"column-2\">10,000<\/td>\n<\/tr>\n<tr class=\"row-6 even\">\n\t<td class=\"column-1\">Zoho (Free)<\/td><td class=\"column-2\">50<\/td>\n<\/tr>\n<tr class=\"row-7 odd\">\n\t<td class=\"column-1\">Zoho (Paid)<\/td><td class=\"column-2\">300<\/td>\n<\/tr>\n<tr class=\"row-8 even\">\n\t<td class=\"column-1\">Zoho (Custom)<\/td><td class=\"column-2\">2,500<\/td>\n<\/tr>\n<tr class=\"row-9 odd\">\n\t<td class=\"column-1\">GoDaddy<\/td><td class=\"column-2\">250<\/td>\n<\/tr>\n<tr class=\"row-10 even\">\n\t<td class=\"column-1\">RackSpace<\/td><td class=\"column-2\">10,000<\/td>\n<\/tr>\n<tr class=\"row-11 odd\">\n\t<td class=\"column-1\">Yahoo!<\/td><td class=\"column-2\">500<\/td>\n<\/tr>\n<tr class=\"row-12 even\">\n\t<td class=\"column-1\">BlueHost<\/td><td class=\"column-2\">150 (per hour)<\/td>\n<\/tr>\n<tr class=\"row-13 odd\">\n\t<td class=\"column-1\">Amazon SES<\/td><td class=\"column-2\">10,000<\/td>\n<\/tr>\n<tr class=\"row-14 even\">\n\t<td class=\"column-1\">Proton Mail (Free)<\/td><td class=\"column-2\">150<\/td>\n<\/tr>\n<tr class=\"row-15 odd\">\n\t<td class=\"column-1\">Proton Mail (Plus)<\/td><td class=\"column-2\">1,000<\/td>\n<\/tr>\n<tr class=\"row-16 even\">\n\t<td class=\"column-1\">Proton Mail (Professional\/Visionary)<\/td><td class=\"column-2\">Unlimited<\/td>\n<\/tr>\n<tr class=\"row-17 odd\">\n\t<td class=\"column-1\">AOL<\/td><td class=\"column-2\">500<\/td>\n<\/tr>\n<tr class=\"row-18 even\">\n\t<td class=\"column-1\">Mailgun<\/td><td class=\"column-2\">300<\/td>\n<\/tr>\n<tr class=\"row-19 odd\">\n\t<td class=\"column-1\">SendGrid (Essentials)<\/td><td class=\"column-2\">Up to 100,000\/month<\/td>\n<\/tr>\n<tr class=\"row-20 even\">\n\t<td class=\"column-1\">Sendpost (Starter)<\/td><td class=\"column-2\">10,000\/month<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n\n\n\n\n<p><strong>Very Important Note:<\/strong> These limits are for sending emails within your domain or to domains you have already reached out to.<\/p>\n\n\n\n<p>If you\u2019re into cold emailing, where you\u2019d be sending emails to different B2B email addresses, <strong><em>these limits won\u2019t apply<\/em><\/strong>!<\/p>\n\n\n\n<p>In that case, it\u2019s recommended that you <strong>send no more than 50 emails a day<\/strong> from a single email account to <a href=\"https:\/\/www.saleshandy.com\/blog\/avoid-spam-filters\/\" target=\"_blank\" rel=\"noreferrer noopener\">avoid triggering spam filters<\/a>.<\/p>\n\n\n\n<p><strong>You can read this blog to know more:<\/strong> <a href=\"https:\/\/www.saleshandy.com\/blog\/how-many-cold-emails-to-send-per-day\/\" target=\"_blank\" rel=\"noreferrer noopener\">How Many Cold Emails to Send Per Day for the Best Response Rates?<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"3-Use-a-Dedicated-IP-Address-Instead-of-Shared-IP\">3. Use a Dedicated IP Address Instead of Shared IP<\/span><\/h3>\n\n\n\n<p>An Internet Protocol address identifies the network you\u2019re using to connect to the Internet.&nbsp;<\/p>\n\n\n\n<p>When we use the internet in our day-to-day lives, we share the IP address with other users around us.&nbsp;<\/p>\n\n\n\n<p>However, there can be many <strong>malicious actors<\/strong> among these other users, who might by using the internet for fraudulent purposes.<\/p>\n\n\n\n<p>Sharing an IP Address with them <strong>might also harm your domain reputation<\/strong>.<\/p>\n\n\n\n<p>I recommend you get a dedicated IP Address for your domain. This will give you <strong>full control over your domain reputation<\/strong>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"4-Clean-Your-Email-List\">4. Clean Your Email List<\/span><\/h3>\n\n\n\n<p>Your domain reputation can also drop after warming them up!<\/p>\n\n\n\n<p>This happens when you send emails to invalid email addresses that don&#8217;t exist. It\u2019s pretty common if you&#8217;re into a cold email outreach.<\/p>\n\n\n\n<p>When you send emails to such accounts, your emails bounce, and this sends a bad signal to ESPs.<\/p>\n\n\n\n<p>Eventually, ESPs will <strong>consider you as a spammer and send you emails to spam folders<\/strong> or worse, completely blacklist you!<\/p>\n\n\n\n<p>My recommendation: clean your email list to only <strong>include verified email addresses <\/strong>that you can count on to receive and respond to your emails.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"5-Avoid-Using-Spam-Words\">5. Avoid Using Spam Words<\/span><\/h3>\n\n\n\n<p>How many times have you received an email telling you that you\u2019ve won a boatload of money or that you can get a job that pays you thousands of dollars every day for practically no work?<\/p>\n\n\n\n<p>And how many times have you opened these emails? <strong>Probably never<\/strong>, I bet\u2026<\/p>\n\n\n\n<p>Similarly, if your emails contain <strong>spammy words like<\/strong> \u201cbest deal,\u201d \u201cdouble your income,\u201d \u201cdiscount,\u201d and others, the <strong>ESP will also mark them as spam<\/strong>!<\/p>\n\n\n\n<p>So, I suggest you avoid using spam words altogether, especially during the domain warm up process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"6-Send-Only-Quality-Content\">6. Send Only Quality Content<\/span><\/h3>\n\n\n\n<p>With time, ESP algorithms have evolved to understand <strong>the context of email conversations<\/strong>. They can understand whether an email exchange is meaningful or just initiated to establish a conversation.<\/p>\n\n\n\n<p>So, emails containing gibberish content will likely not help you warm up your email domains.<\/p>\n\n\n\n<p>Instead, <strong>I recommend<\/strong> that you send emails with <strong>quality content of an optimal length<\/strong>. For instance, a sales email would be short, whereas a newsletter would be fairly detailed.<\/p>\n\n\n\n<p>One good way to go about warm up is to use actual templates of emails you\u2019re planning to send during your sales campaigns!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"7-Always-Have-Conversations-in-Your-Threads\">7. Always Have Conversations in Your Threads<\/span><\/h3>\n\n\n\n<p>Conversations are important because they signal that your email account isn\u2019t just sending emails but also receiving replies.<\/p>\n\n\n\n<p>It tells the ESP that you\u2019re transmitting useful information that is engaging others in a conversation.<\/p>\n\n\n\n<p>Having conversations during your warm up will play an important role in boosting your domain authority<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"8-Work-with-Secondary-Domains\">8. Work with Secondary Domains<\/span><\/h3>\n\n\n\n<p>A domain network consists of two types of domains: primary and secondary. Here\u2019s an example of what this could look like:<\/p>\n\n\n\n<p><strong>Primary<\/strong>: &lt;company.com&gt;<\/p>\n\n\n\n<p><strong>Secondary for Cold Outreach<\/strong>: &lt;getcompany.com&gt; or &lt;trycompany.com&gt;<\/p>\n\n\n\n<p><strong>The main reason we use <\/strong><a href=\"https:\/\/www.saleshandy.com\/blog\/how-to-set-up-secondary-domains-email-accounts-for-cold-outreach\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>secondary domains<\/strong><\/a> is to protect the authority of the primary domain over all others.<\/p>\n\n\n\n<p>This procedure is commonly followed for sending <a href=\"https:\/\/www.saleshandy.com\/blog\/cold-email\/\" target=\"_blank\" rel=\"noreferrer noopener\">cold emails<\/a> and marketing emails.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"9-Use-an-Email-Warm-Up-Tool\">9. Use an Email Warm Up Tool<\/span><\/h3>\n\n\n\n<p>The last, and probably the most useful, tip I can give you is to use a professional email warm-up tool to <strong>ease your burden and ensure improvement<\/strong> in your domain authority.<\/p>\n\n\n\n<p>As we\u2019ve seen, a good platform takes care of all aspects of email warm up for you. From <strong>spammy words<\/strong> to <strong>verified email addresses<\/strong> and <strong>contextual content<\/strong> to <strong>sending limits<\/strong>, it offers you end-to-end email warm up functionality.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"Ready-Set-Warm-Up\">Ready, Set, Warm Up!<\/span><\/h2>\n\n\n\n<p>Through our discussion, we\u2019ve explored the A-Z of email domain warm up.<\/p>\n\n\n\n<p>Starting with what it is and ending with how to warm up your domain like a pro, we\u2019ve carefully broken down every step in the journey to a healthy email domain.<\/p>\n\n\n\n<p>Now, all that\u2019s left for you to do is try it and experience a high deliverability rate\u2026trust me, it\u2019s as easy as it sounds!<\/p>\n\n\n\n<p>One thing that can make domain warm up even easier is using the right tool!&nbsp;<\/p>\n\n\n\n<p>While, as we\u2019ve seen, there are many such tools out there, I recommend <a href=\"https:\/\/www.trulyinbox.com\" target=\"_blank\" rel=\"noreferrer noopener\">TrulyInbox<\/a>: with simple onboarding, support for unlimited email IDs, and customizable warm up options, it might be the only option you need to try!<\/p>\n\n\n\n<p>Good luck!<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"Warm-Up-an-Email-Domain-FAQs\">Warm Up an Email Domain: FAQs<\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"1-What-are-the-benefits-of-warming-up-an-email-domain\">1. What are the benefits of warming up an email domain?<\/span><\/h3>\n\n\n\n<p>Warming up an email domain tells the Email Service Provider you\u2019re using that your emails are to be trusted and not sent to the spam folder. They help you greatly improve your email deliverability and reduce bounce rates. Domain warm up is essential if you want to use your email addresses for cold emailing.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"2-How-long-does-it-take-to-warm-up-an-email-domain\">2. How long does it take to warm up an email domain?<\/span><\/h3>\n\n\n\n<p>Typically, it takes 4 weeks or 1 month to warm up an email domain. During this time, I suggest gradually increasing the volume of emails you send every day.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"3-How-long-should-I-keep-warming-up-my-domains\">3. How long should I keep warming up my domains?<\/span><\/h3>\n\n\n\n<p>The ideal time to keep warming your domains is 4 weeks or 1 month. If you\u2019re planning to start cold email campaigns, I suggest you keep warming your domain during the length of your campaign. Lastly, whenever you notice a dip in your domain authority or sender reputation, you should immediately restart the warm-up process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"4-Why-should-you-use-an-email-warm-up-tool\">4. Why should you use an email warm-up tool?<\/span><\/h3>\n\n\n\n<p>An email or domain warm up tool helps you save the time and energy required for manual warm up. It helps you automate the process of domain warm up. It offers you several features, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sending, receiving, opening, and starring emails from several addresses<\/li>\n\n\n\n<li>Eliminating spammy words<\/li>\n\n\n\n<li>Using only verified email addresses<\/li>\n\n\n\n<li>Sending emails with contextual content<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span id=\"5-What-is-the-easiest-way-to-warm-up-an-email-domain\">5. What is the easiest way to warm up an email domain?<\/span><\/h3>\n\n\n\n<p>The easiest way to warm up an email domain is to use an automated tool like TrulyInbox. It drastically reduces the resources required for domain warm up while guaranteeing precise results.<\/p>\n\n\n\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [{\n    \"@type\": \"Question\",\n    \"name\": \"1. 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Manual Email Domain Warm Up6 What Are [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":51494,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_eb_attr":"","is_display_hero_banner_button1":"","is_display_hero_banner_button2":"","hero_banner_button1_text":"","hero_banner_button2_text":"","hero_banner_button1_url":"","hero_banner_button2_url":"","footnotes":""},"categories":[988],"tags":[5036,5037],"class_list":["post-51493","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-deliverability-hub","tag-domain-warm-up","tag-email-domain-warm-up"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Warm Up Email Domains Like a Pro in 2026<\/title>\n<meta name=\"description\" content=\"Wait! Before you send emails from your new domain, you should warm them up. How to warm up your email domain? I&#039;ll walk you though it!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.saleshandy.com\/blog\/warm-up-email-domain\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Warm Up Email Domains Like a Pro in 2026\" \/>\n<meta property=\"og:description\" content=\"Wait! Before you send emails from your new domain, you should warm them up. How to warm up your email domain? 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