{"id":9344,"date":"2017-11-24T10:52:46","date_gmt":"2017-11-24T10:52:46","guid":{"rendered":"https:\/\/www.saleshandy.com\/blog\/?p=9344"},"modified":"2023-09-14T10:46:12","modified_gmt":"2023-09-14T10:46:12","slug":"outlook-email-template","status":"publish","type":"post","link":"https:\/\/www.saleshandy.com\/blog\/outlook-email-template\/","title":{"rendered":"Outlook Email Template: Step-by-Step Guide to Create and use Them"},"content":{"rendered":"<div id=\"toc_container\" class=\"toc_wrap_right toc_transparent no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#How-to-create-Outlook-email-template\"><strong class=\"How-to-create-Outlook-email-template\"><span class=\"toc_number toc_depth_1\">1<\/span> How to create Outlook email template<\/strong><\/a><\/li><li><a href=\"#Getting-your-new-Outlook-Email-Template-to-work\"><strong class=\"Getting-your-new-Outlook-Email-Template-to-work\"><span class=\"toc_number toc_depth_1\">2<\/span> Getting your new Outlook Email Template to work<\/strong><\/a><\/li><li><a href=\"#Where-is-the-default-Outlook-Email-Template-Folder-located\"><strong class=\"Where-is-the-default-Outlook-Email-Template-Folder-located\"><span class=\"toc_number toc_depth_1\">3<\/span> Where is the default Outlook Email Template Folder located?<\/strong><\/a><\/li><li><a href=\"#Why-your-campaign-may-look-terrible-in-Outlook\"><strong class=\"Why-your-campaign-may-look-terrible-in-Outlook\"><span class=\"toc_number toc_depth_1\">4<\/span> Why your campaign may look terrible in Outlook<\/strong><\/a><\/li><li><a href=\"#Using-Saleshandy-to-send-professional-emails\"><strong class=\"Using-Saleshandy-to-send-professional-emails\"><span class=\"toc_number toc_depth_1\">5<\/span> Using Saleshandy to send professional emails<\/strong><\/a><\/li><li><a href=\"#Summing-it-up\"><strong class=\"Summing-it-up\"><span class=\"toc_number toc_depth_1\">6<\/span> Summing it up<\/strong><\/a><\/li><\/ul><\/div>\n\n<p>Do you find yourself sending and typing that same email several times over and over again? Maybe you are sending a weekly review report to your boss or simply need it for personal purposes. In such cases, you will find yourself resending emails bearing almost the same structure.<\/p>\n\n\n\n<!--more-->\n\n\n\n<p>The thought of sending the same email every Monday can be time-consuming and totally frustrating. To save time, most people end up copy-pasting the previous email into the message. And that\u2019s where the challenge is. While that technique might work, you are prone to making mistakes.<\/p>\n\n\n\n<p>You don\u2019t want to forget to write or send the email bearing a different subject line from the one you intended. Instead, you may create an email template that you can use more efficiently.<\/p>\n\n\n\n<p>Just like the&nbsp;Gmail Canned Response&nbsp;feature, you can use the Microsoft Outlook Email Template feature so that you can easily create predefined email templates ideal for responding to or sending those \u2018routine\u2019 emails.<\/p>\n\n\n\n<p>Only a few people know about this powerful feature which is&nbsp;free email templates for outlook, and how it can help solve the mystery of sending those perfect repetitive emails without forgetting the little bits.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"HowtocreateOutlookemailtemplate\"><span id=\"How-to-create-Outlook-email-template\">How to create Outlook email template<\/span><\/h2>\n\n\n\n<p>Instead of copying and pasting your previous messages or sending the same text over and over again, you can create a template in outlook that takes care of that. How can you get started?<\/p>\n\n\n\n<p>Here is how to create an email template in outlook:<\/p>\n\n\n\n<p><strong>Step 1:<\/strong>&nbsp;On the Home tab, find a New group and hit New E-mail. Once you have created an email message<\/p>\n\n\n\n<p><strong>Step 2:<\/strong>&nbsp;Click Save<\/p>\n\n\n\n<p><strong>Step 3:<\/strong>&nbsp;Once the Save as windows pop up, look for Outlook Template in the Save as a list and click Save.<\/p>\n\n\n\n<p>(See the image below)<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2017\/11\/outlook_email_template_1_480.jpg\" alt=\"\"\/><\/figure><\/div>\n\n\n\n<p>Your outlook email templates will have \u201cto\u201d and \u201ccc\u201d fields. Unless you want to send the <a href=\"https:\/\/www.saleshandy.com\/blog\/personal-email-finder\/\" target=\"_blank\" rel=\"noopener\">email to specific persons<\/a>, don\u2019t worry about entering any&nbsp;addresses. Write a relevant <a href=\"https:\/\/www.saleshandy.com\/blog\/best-subject-lines-for-cold-emails\/\" target=\"_blank\" rel=\"noreferrer noopener\">subject line<\/a> that can help you identify that email template. Fill in the body of the email just how you want.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2017\/11\/Outlook-email-template-2.png\" alt=\"Outlook email template 2\"\/><\/figure><\/div>\n\n\n\n<p>Once you are through, you can give your template a name and select Save and exit out of your draft email. you can create email template outlook 2016 in the same way.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"newOutlookEmailTemplatetowork\"><span id=\"Getting-your-new-Outlook-Email-Template-to-work\">Getting your new Outlook Email Template to work<\/span><\/h2>\n\n\n\n<p>Now that you are armed with your templates, learn how to open a template in outlook:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Open Outlook and click the pull-down arrow next to New items.<\/li><li>Head to the \u201cLook In\u201d pull-down section and select \u201cUser Templates in File System\u201d<\/li><li>You should be able to see the name of the template you created.<\/li><li>Select it and click \u201cOpen\u201d.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2017\/11\/Outlook-email-template-3.png\" alt=\"Outlook email template 3\"\/><\/figure><\/div>\n\n\n\n<p>Based on the template of your choice, you will have a new message carrying the same subject lines, message, and images and formatting.<\/p>\n\n\n\n<p>If you want to use it, you will only need to make additions to the \u201cTO,\u201d \u201cCC\u201d and \u201cBcc\u201d boxes.<\/p>\n\n\n\n<p>Also, you can easily change the body text and&nbsp;<a href=\"https:\/\/www.saleshandy.com\/blog\/16-tips-to-write-killer-email-subject-line\/\" target=\"_blank\" rel=\"noreferrer noopener\">subject lines<\/a>&nbsp;used in the previous messages. The good thing about it all is that the changes you will be making won\u2019t be saved in the template.<\/p>\n\n\n\n<p>Once you have satisfactorily verified the message, click Send. And there you go.<\/p>\n\n\n\n<p>However, if you want to make changes to the existing template, here is what you need to do:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Open an existing Outlook Email Template as per the steps above.<\/li><li>Make any edits as needed<\/li><li>Once you are good to go, saving the template using the same name will \u201coverwrite\u201d the existing template with your new changes.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"defaultOutlookEmailTemplateFolderlocated\"><span id=\"Where-is-the-default-Outlook-Email-Template-Folder-located\">Where is the default Outlook Email Template Folder located?<\/span><\/h2>\n\n\n\n<p>If you frequently use Outlook Email Templates, you might want to know how you can access them without much hassle.<\/p>\n\n\n\n<p>If you can remember folder path that contains the templates, type %AppData%\\Microsoft\\Templates in the search bar of the File Explorer and press Enter key. This works for Windows Vista, 7, 8 and 10.<\/p>\n\n\n\n<p>If you are still using the old-soul Windows XP, here is the path to the folder: c:\\documents and settings\\username\\application data\\microsoft\\templates.<\/p>\n\n\n\n<p>However, if you don\u2019t want to go through the hassle of locating and opening your templates, you can create a shortcut by \u201cpinning\u201d the template folder on the taskbar.<\/p>\n\n\n\n<p>(see the image below)<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2017\/11\/Outlook.jpg\" alt=\"Outlook email template 8\"\/><\/figure><\/div>\n\n\n\n<div class=\"wp-block-button aligncenter\"><a class=\"wp-block-button__link\" href=\"https:\/\/www.saleshandy.com\/signup\/?p=v3\">cLICK HERE TO GET STARTED<\/a><\/div>\n\n\n\n<p>So that next time you want to launch the Outlook Email Template, you just need to \u201cright-click\u201d the Outlook icon pinned on the taskbar.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"WhyyourcampaignmaylookterribleinOutlook\"><span id=\"Why-your-campaign-may-look-terrible-in-Outlook\">Why your campaign may look terrible in Outlook<\/span><\/h2>\n\n\n\n<p>Every business wants to run a professional campaign that doesn\u2019t raise eyebrows from the customers. Thus they want their emails to look elegant across all email clients.<\/p>\n\n\n\n<p>However, versions of Outlook from Outlook 2007 onwards seem to betray the hard work most people put into designing emails. Because Outlook uses Microsoft Word to render&nbsp;<a href=\"https:\/\/www.saleshandy.com\/blog\/create-send-html-email-template-in-gmail\/\" target=\"_blank\" rel=\"noreferrer noopener\">HTML in the emails<\/a>, there is always a problem with how emails are displayed to the recipient(s).<\/p>\n\n\n\n<p>Other challenges with Outlook emails\u00a0include extra white space in the content and a possibility of clipping, rescaling, or failing to load the image.<\/p>\n\n\n\n<p>And what could the results be? The end recipient will get a \u201cpoorly designed email\u201d that might harm you or your business\u2019s reputation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"SalesHandytosendprofessionalemails\"><span id=\"Using-Saleshandy-to-send-professional-emails\">Using Saleshandy to send professional emails<\/span><\/h2>\n\n\n\n<p>Unlike with Outlook Email Template, you can use Saleshandy to design powerful custom email templates for your business and send it to Outlook email.<\/p>\n\n\n\n<p>SalesHandy\u2019s templates remove all the redundancies saving you time while giving you a host of other powerful features. So you can easily&nbsp;mail merge, <a href=\"https:\/\/www.saleshandy.com\/blog\/track-cold-email-links\/\" target=\"_blank\" rel=\"noopener\">track email and link opens<\/a> with ease.<\/p>\n\n\n\n<p>Here are quick steps you can follow through to create email templates using SalesHandy:<\/p>\n\n\n\n<p><strong>&nbsp; Step 1:<\/strong>&nbsp;<a href=\"https:\/\/www.app.saleshandy.com\/signup\/\" target=\"_blank\" rel=\"noreferrer noopener\">Sign up<\/a> for up for&nbsp;Saleshandy.<\/p>\n\n\n\n<p><strong>&nbsp; Step 2:<\/strong>&nbsp;Navigate to templates.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2017\/11\/Feeds-SalesHandy-App-Google-Chrome-2019-02-01-10.52.06-2.jpg\" alt=\"Make email template for outlook in SalesHandy\"\/><\/figure>\n\n\n\n<p><strong>Step 3:<\/strong>&nbsp;Click on New Template<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2017\/11\/Email-Templates-SalesHandy-App-Google-Chrome-2019-02-01-10.57.02.png\" alt=\"Make email template for outlook in SalesHandy step 2\"\/><\/figure>\n\n\n\n<p><strong>Step 4<\/strong>: compose the title, subject, and content of your template and click on create.<\/p>\n\n\n\n<p>A fully sharable template will be created that you can use everywhere, i.e., in your campaigns, emails, etc.<\/p>\n\n\n\n<p>The created template can not only be used directly in&nbsp;Gmail&nbsp;and Outlook, but it also gives you reports and other insights you might need when running campaigns.<a href=\"http:\/\/app.saleshandy.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Make Your Emails Standout with Saleshandy!<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/www.saleshandy.com\/blog\/wp-content\/uploads\/2017\/11\/Create-Template-SalesHandy-App-Google-Chrome-2019-02-01-10.58.58.png\" alt=\"Make email template for outlook in SalesHandy Step 3\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span id=\"Summing-it-up\">Summing it up<\/span><\/h2>\n\n\n\n<p>Sending a repetitive email can be a tiring process, you can create a template that you can always edit in case you need to fire off another \u2018routine\u2019 email. Outlook Email Template helps you create such a template. Although, Saleshandy helps you create powerful templates that come with more functionality, unlike free email platforms.<\/p>\n\n\n\n<p>Also, Know<a href=\"https:\/\/www.saleshandy.com\/blog\/send-automatic-emails-outlook\/\" target=\"_blank\" rel=\"noreferrer noopener\">&nbsp;how to send automatic emails in outlook<\/a>?<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Do you find yourself sending and typing that same email several times over and over again? Maybe you are sending a weekly review report to your boss or simply need it for personal purposes. In such cases, you will find yourself resending emails bearing almost the same structure.<\/p>\n","protected":false},"author":6,"featured_media":37394,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_eb_attr":"","is_display_hero_banner_button1":"","is_display_hero_banner_button2":"","hero_banner_button1_text":"","hero_banner_button2_text":"","hero_banner_button1_url":"","hero_banner_button2_url":"","footnotes":""},"categories":[987],"tags":[446,447,448],"class_list":["post-9344","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cold-emailing","tag-email-template","tag-outlook-email-template","tag-outlook-template"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Outlook Email Template: Step-by-step guide l SalesHandy<\/title>\n<meta name=\"description\" content=\"Step by step guide to use Outlook email template to increase your email productivity. 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