Increase your reach with Mass emails

Close more deals with personalized mass emails using Saleshandy
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Bulk emails feature to achieve your business goals

Personalisation

With custom mail merge fields, send tailored mass email up to 5000 recipients, and give every prospect the attention they deserve.

Email verification

With our smart filter verify the authenticity of email addresses and reduce chances of email bounce. Delete the invalid, fake and duplicate email addresses from your list.

Follow up to 9 stages

Set-up up to 9 stages of automated follow-ups for bulk emails. Set conditional triggers like “Not Opened”, “Not Replied” and “Been Sent”.

Link click tracking

Track your links in an email campaign and know how many times the recipient has clicked a particular link. Get insight into the recipient’s engagement level.

Track replies

Track the number of recipients who have replied to your email. Revamp your email if you are receiving a low reply rate as compared to the open rate.

Email bounce tracking

Have an idea of How and Why your emails fail to deliver. Also, get information on false email addresses.

Send as reply

Send auto follow-up on the same thread with the previous emails to be seen as a reply to the previous message.

Add Unsubscribe link

Add merge tag {{unsubcribeurl}} at each stage of the campaign so that recipient may opt-out from your email list.

Domain blocking

One can block sending emails to a given domain by uploading a CSV file or adding a single domain.

Personalisation

With custom mail merge fields, send tailored mass email up to 5000 recipients, and give every prospect the attention they deserve.

Email verification

With our smart filter verify the authenticity of email addresses and reduce chances of email bounce. Delete the invalid, fake and duplicate email addresses from your list.

Follow up to 9 stages

Set-up up to 9 stages of automated follow-ups for bulk emails. Set conditional triggers like “Not Opened”, “Not Replied” and “Been Sent”.

Link click tracking

With our smart filter verify the authenticity of email addresses and reduce chances of email bounce. Delete the invalid, fake and duplicate email addresses from your list.

Track replies

Track the number of recipients who have replied to your email. Revamp your email if you are receiving a low reply rate as compared to the open rate.

Email bounce tracking

Have an idea of How and Why your emails fail to deliver. Also, get information on false email addresses.

Send as reply

Send auto follow-up on the same thread with the previous emails to be seen as a reply to the previous message.

Add Unsubscribe link

Add merge tag {{unsubcribeurl}} at each stage of the campaign so that recipient may opt-out from your email list.

Domain blocking

One can block sending emails to a given domain by uploading a CSV file or adding a single domain.

SalesHandy has made sending emails so much easier. The fact that I can set up stages to follow up with my customers is dang near priceless.

Jose Armendariz

Sales Manager @ VirsaTel

Step by Step guide to send mass email

Step 1: Upload Recipient List

  • There are two options to upload a recipient list. 1) Upload a CSV File by selecting “Choose File” or 2) Import previously used mailing list from other email campaign.
  • After uploading the CSV, there will be a pop-up for email verification. Click Ok to verify your list. This will delete inactive, invalid, and spammy addresses saving you a lot of time and effort and also reduce your bounce rate.

Step 2: Personalise your email

  • You can add personalization to your email subject line and body by selecting Mail Merge fields from the CSV file.
  • Once you upload the CSV file, you can see all mail merge fields above the subject line at every stage. You can add up to 20 Mail Merge fields.

Step 3: Adding Automated follow-up emails

With SalesHandy, you can set-up 9 stages of automated follow-ups to your mass email campaign. There are three trigger conditions you can select to send emails.

  • Not Opened – If the recipient has not opened the previous email.
  • Not Replied – If the recipient has not replied to the previous email.
  • Been Sent – All recipients added to the uploaded email list.

Step 4: Send as reply and track engagement

  • Choose if you want to send follow-up emails as a new email or as a reply. “Send as Reply” feature makes the recipient feel like you have manually typed the follow-up email, increasing the chances of getting a response.
  • Turn on toggle button to track links included in your email. By tracking link clicks, you can get insight into the engagement levels of the recipients.

Step 5: Send test email

  • After completing all the steps mentioned above, you can fill in CC and BCC fields of email as per your requirement and then send a test email to any desired email address.
  • You can also check your campaign’s email spam score by sending a test email to a spam testing website.

Step 6: Save and schedule

The final step in sending your mass email campaign. Click on “Save and Schedule” under preference and your campaign would be set-up to be sent.

A quick tutorial

Watch this short video on how to create email sequences using Saleshandy.

Optimize the performance of your mass email campaigns

Below pointers will ensure that your emails don’t end up in the recipients spam folder.

Check you spam score

Avoid ending up in the spam folder. Some factors for high spam score can be Domain blacklist, domain configuration like DKIM, SPF & MX record, and text to image ratio. Always check your email spam score from tools like Mail-tester.

Warm-up email ID

If your email account has never been used to send bulk emails in the past, then do not start sending mass emails on a full daily sending limit capacity from the begining. Start with a small number, eg., 100, and increase it gradually. It will increase the deliverability rate significantly.

Check quality of email list

Verify all the emails before putting them into your list. Update your email list regularly to make sure that it has a low bounce rate. Getting a high number of bounces increases the chances of your emails to land in the spam box.

Avoid sending emails at once

Any account that sends a bulk email at a non-human rate will be flagged as spam. Hence, it is advisable to keep a short time interval between two consecutive emails to enact human-like behavior. We use the Drip method to automate your campaign with time interval.

Avoid using old email templates

Many old email templates are available online. These templates might have been used by many in the past. Using them without editing will be a red flag to spam filters. Instead, create a new template according to your requirements.

Ensure high text to image ratio

Maintain a high text to image ratio in your emails. Image only emails directly go to the spam folder. Your email should contain at least 80% text and 20% can be use for images. Make sure you optimize the images before putting them into your email.

Avoid spam-triggering words

Using spammy words in your emails can affect your deliverability a lot. Avoid words like Free, Cheap, Guarantee, etc. Here is list of words that you should avoid in your email subject lines.

Use proper grammar

Grammatical errors affect your spam score and lead your emails into spam folders. Use proper grammar and write creative content that provides value to your recipient.

Analyze links in your emails

Do not use links that redirect to low-quality landing pages. Low-quality links will hurt your spam score. Moreover, use full links instead of shortened URLs and avoid outward-facing links that redirect to different pages.

Check you spam score

Avoid ending up in the spam folder. Some factors for high spam score can be Domain blacklist, domain configuration like DKIM, SPF & MX record, and text to image ratio. Always check your email spam score from tools like Mail-tester.

Warm-up email ID

If your email account has never been used to send bulk emails in the past, then do not start sending mass emails on a full daily sending limit capacity from the begining. Start with a small number, eg., 100, and increase it gradually. It will increase the deliverability rate significantly.

Check quality of email list

Verify all the emails before putting them into your list. Update your email list regularly to make sure that it has a low bounce rate. Getting a high number of bounces increases the chances of your emails to land in the spam box.

Avoid sending emails at once

Any account that sends a bulk email at a non-human rate will be flagged as spam. Hence, it is advisable to keep a short time interval between two consecutive emails to enact human-like behavior. We use the Drip method to automate your campaign with time interval.

Ensure high text to image ratio

Maintain a high text to image ratio in your emails. Image only emails directly go to the spam folder. Your email should contain at least 80% text and 20% can be use for images. Make sure you optimize the images before putting them into your email.

Avoid spam-triggering words

Using spammy words in your emails can affect your deliverability a lot. Avoid words like Free, Cheap, Guarantee, etc. Here is list of words that you should avoid in your email subject lines.

Use proper grammar

Grammatical errors affect your spam score and lead your emails into spam folders. Use proper grammar and write creative content that provides value to your recipient.

Analyze links in your emails

Do not use links that redirect to low-quality landing pages. Low-quality links will hurt your spam score. Moreover, use full links instead of shortened URLs and avoid outward-facing links that redirect to different pages.

FAQs about Gmail read receipt

Using the Enterprise plan, one can  send mass email to 5000 recipients in a day. However, the limit is 1600 emails and 200 emails per day for Plus and Regular plans, respectively. For your reference, here is a blog that we have written specifically about Gmail: Gmail Mass Email sending limit.

If you want to add a signature in your mass email campaign, you need to update your SalesHandy profile with it as the Mail Merge feature does not extract it from your Gmail account.

Yes, one can frame an email template and use it while sending their bulk email campaign. This feature saves lots of time.

 

Each recipient of your mass mailing from your campaign, will receive the email as an individual email. One recipient would not be able to see other recipients included in the list of your mass email campaign.

It can happen if you exhaust your daily limit quota. Daily sending limit is based on the number of emails you send in a time frame of 24 hours. Hence your daily limit will be reset in 24 hours.