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80+ Email Sign-Offs That Fit Any Context and Ignite Responses!

19 min read
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When most people hear the term “Email Sign-Off,” they associate it with a simple formality.

A few words to wrap up a message.

Well, truth be told, it’s as valuable as your subject line or the main content.

A well-crafted sign-off can reinforce your tone, highlight your personality, and even boost your chances of getting a response.

More importantly, it helps end emails on a good note.

So, to educate more emailers like yourselves, we created this blog. This blog will teach you everything about email sign-off—what it is, why it is important, and how to write a good one.

We have also shared 80+ email sign-offs you can use for different purposes and occasions, and as a bonus, we have included five email sign-offs you should avoid using

Email Sign-Off: Table of Content

What Is an Email Sign-Off?

A crucial part of every email ending is the sign-off. It’s a short phrase that you use right before your signature to end your email.

You should always have a sign-off. It is an email etiquette.

Here is what an email sign-off is

You may ask, “What significance can these two or three words have?”

You would be surprised to know that, with the right words and tone, an email sign-off can really change the way your prospects view your email.

It gives you one last opportunity to show your target audience you care and share their concern. This will reinforce your message and make them more receptive to your cold emails.

Expert Advice: Don’t underestimate the power of the last impression, especially in email communications. A memorable email sign-off can leave a lasting impact on the recipient’s mind.

How to Write a Good Email Sign-Off?

It’s quite easy to write a good email sign-off.

Here is how you can end your emails on a positive note.

  1. Use the same tone and language throughout your cold email, from subject line to signature. It would be awkward if your email had a formal tone while your email sign-off read, “Stay classy!”.
  2. Always be respectful. Although you can use slight sarcasm to spice things up, don’t overdo it. Here’s an example of how you can be respectful, funny, and a bit sarcastic at the same time “Have a fantastic Monday (oxymoron?)”.
  3. Be creative, but keep it simple. You don’t have to overcomplicate things and create hundreds of copies. Just work with what comes to your mind.
  4. When you’re doubtful, remember the golden standard: “Warm regards” or “Thank you.”

Pro Tip: To make your email sign-offs more impactful, add a bit of personalization. You can tailor your sign-off to the context of the message or simply add your prospect’s name at the end to make it more personable. Example, “Looking forward to achieving (goal) together” or simply “Eager to work with, {First_Name}”

Next, we’ll take a look at all the various types of sign-offs you can use in your cold email to make it more interesting and leave a lasting impression.

80+ Email Sign-Offs to End Your Email

Email sign-offs can take various forms, depending on the language and tonality you use throughout your email.

We have categorized them into ten categories. Here they are:

  1. Cold Email Sign-Offs That Work
  2. Formal and Professional Email Sign-Offs
  3. Funny Email Sign-Offs
  4. Friendly Email Sign-Offs
  5. Gen Z Email Sign-Offs
  6. Warm Email Sign-Offs
  7. Seasonal Email Sign-Offs
  8. Creative Email Sign-Offs
  9. Complimentary Email Sign-Offs
  10. Unique Email Sign-Offs (Using Images)

You might think, “Now, that’s a lot of categories of sign-offs!”.

Well, we did promise to give you sign-offs that fit every context of email. So, here we are!

Cold Email Sign-Offs That Work

A well-crafted email sign-off in your cold email can convey the right message to your prospects – your enthusiasm and desire to connect with them and help solve challenges together.

Having a sign-off that aligns with your message and audience can make your email more memorable in a sea of cold outreach emails and increase the likelihood of a positive reply.

Since cold emails are made of three components

  1. Initial cold email
  2. Follow-up emails
  3. And the breakup email

We further categorized the email sign-offs accordingly into:

Cold Email Sign-Off You Can Use in Your Initial Cold Email

These email sign-offs are tailored to fit the context of your initial cold email. To stay ahead of your competition, personalize the sign-off to make it more relatable to your prospect.

  1. Looking forward to your response,
    You can use this sign-off to convey that you are keen to continue the conversation further with your prospects.
  2. Let’s make it happen,
    This sign-off is great for motivating your prospects to take action and collaborate with you.
  3. Eager to connect,
    Here’s one that you can use to show your prospects you’re interested in building a relationship or partnership.
  4. To a prosperous connection,
    This sign-off is great for showing your prospects you foresee a mutually beneficial relationship.

Cold Email Sign-Off You Can Use in Your Follow-Ups

Follow-up emails alone are a great way to generate responses. In fact, our study found that sending at least three follow-up emails can increase the response rate by 28%.

The psychology behind cold email follow-ups is to reciprocate your USP, build curiosity, show persistence, and believe you can genuinely help the prospect.

Your email sign-offs should also express this belief.

  1. Staying optimistic,
    Use this email sign-off to show your prospects that you’re still hopeful for a response and maintaining a positive outlook.
  2. Patiently (but eagerly) waiting,
    This email sign-off balances patience with eagerness. It’s suitable for follow-up emails where you want to convey that you are waiting respectfully but are also keen to hear back soon.
  3. Persistently yours,
    Use this email sign-off to show determination and persistence. It’s ideal for follow-up emails to emphasize your continued interest and commitment without being overly aggressive.
  4. Still here, not giving up,
    This is perfect for showing your perseverance to prospects. 

Cold Email Sign-Off You Can Use in Your Sales Breakup Emails

Everyone involved in cold outreach should know when to give up.

Be persistent, not a pest.

Here are some email sign-offs you can use in your sales breakup emails.

  1. Thank you for your time,
    This email sign-off expresses gratitude for the recipient’s consideration, even if they didn’t respond. It’s polite and respectful, suitable for ending on a positive note.
  2. Breaking up is hard,
    This shows that you have it hard but still are willing to let go of your prospects.
  3. Here’s to future possibilities,
    You can use this email sign-off to hint your prospects about potential collaborations in the future.
  4. Hoping our paths cross again,
    Here’s a friendly and optimistic email sign-off indicating that you value the potential for future interaction.
  5. Farewell for now,
    You can use this email sign-off to convey to your prospects that this is a temporary goodbye.

Formal and Professional Email Sign-Offs

These email sign-offs are the go-to standard for email emailers worldwide.

You can use them no matter what language and tone you have used in your email body.

  1. Best regards,
    A widely accepted and professional email sign-off. It’s suitable for most business communications, conveying respect and politeness.
  2. Best wishes,
    This is similar to “Best regards,{
  3. Sincerely,
    A traditional and formal sign-off. It’s perfect for respectful and serious communications, ensuring a professional tone.
  4. Yours faithfully,
    You can use this email sign-off when you want to show the highest form of respect to your prospect.
  5. Best,
    A brief and professional sign-off. It’s versatile and appropriate for many types of business emails.
  6. Yours cordially,
    A polite and formal email sign-off. It’s suitable for professional correspondence where you want to maintain a courteous tone.
  7. Respectfully,
    This sign-off conveys a high level of respect. It’s ideal for hierarchical communications or when addressing someone in a superior position.
  8. With  appreciation,
    Expresses gratitude and respect. It’s perfect for thanking someone or acknowledging their efforts formally.

Funny Email Sign-Offs

Funny email sign-offs are the perfect way to end your blog if you want to add a touch of personality and humor.

Here are some of the best ones we came across

  1. Tag, you’re it!
    This funny email sign-off is perfectly suitable for ending your emails playfully asking your prospects for a response.
  1. May the force be with you.
    Ideal for fellow Star Wars fans or anyone who enjoys a bit of geeky humor.
  1. Keep calm and email on.
    This one is perfect for a stressful workday email. It reminds your prospect to stay relaxed and is a humorous twist on the popular “Keep Calm” meme.
  2. See ya later, alligator!
    Here’s a whimsical way to say goodbye in email exchanges with your peers, acquaintances, or prospects.
  3. Hasta la vista
    One for the Arnold Schwarzenegger (Arnie) fans. This is a way of saying, “Until next time”
  4. Cheers and beers!
    This email sign-off is definitely not for the professional, that’s for sure! A risky move, but it’s a great closing if you’re connecting with people who can take a joke.
  5. Sincerely impressed!
    This is to show your recipients your admiration and appreciation for reading your email to the end.
  6. Coldest regards (get it!)
    This playful twist on a traditional email sign-off adds humor to cold emails.

Friendly Email Sign-Offs

These email sign-offs are a little less formal, but still keep a professional tone in your work emails.

  1. Stay classy!
    This sign-off adds a touch of humor and sophistication. It’s great for ending emails on a positive and stylish note.
  2. Over and out
    A playful and quirky email sign-off reminiscent of radio communication. Perfect for informal, friendly exchanges.
  3. Have a great day/week/weekend
    This is a versatile email sign-off that you can use at anytime.
  4. Great connecting with you
    Use this sign-off to express appreciation for a recent interaction. It reinforces the positive connection made during your conversation.
  5. Toodles!
    A fun and light-hearted email sign-off. It’s casual and friendly, ideal for informal emails.
  6. Cheers,
    This email sign-off is casual and widely accepted. It’s perfect for friendly emails, conveying warmth and good vibes.
  7. Stay awesome,
    A positive and encouraging email sign-off. It adds a fun, uplifting note to your email, making the recipient feel appreciated.

Gen Z Email Sign-Offs

The next generation – Gen Z has taken email sign-off to a whole new level. Bringing in slight sarcasm while still being respectful. 

  1. Slay, serve, survive
    This email sign-off is perfect for showcasing confidence. It’s trendy and resonates well with a younger audience.
  2. Lukewarm regards
    A playful twist on the traditional email sign-off, ideal for casual and humorous emails.
  3. Cold regards
    If you want to add a bit of sarcasm to your cold emails, you can try this email sign-off.
  4. Stay slaying
    You can use this to encourage your prospect to keep doing well by using a trendy and energetic tone.
  5. Stay rad,
    A casual and cool email sign-off that’s perfect for informal and friendly emails.
  6. Catch you on the flip side,
    A retro, playful twist, perfect for creative conversations. This email sign-off adds a fun and nostalgic touch to your emails, making it great for informal chats.
  7. I apologize for any typos; I haven’t had my morning coffee yet.
    You can use this playful and casual email sign-off for friendly and informal emails. It adds a fun touch and shows your lighthearted personality.
  8. That’s all, folks!
    This phrase, borrowed from the classic Looney Tunes email sign-off, can bring a nostalgic and quirky twist to your email.
  9. You did it! You made it to the end of this email.
    You use a bit of humor to congratulate the prospect on reading through the email and making it to the end.

Warm Email Sign-Offs

If you want to convey positive intentions and wish your recipients for their well-being, you can reply with warm email sign-offs.

Here’s our selection of email sign-offs that give a hint of warmness to your emails.

  1. With heartfelt thanks,
    You can use this sign-off to convey deep gratitude and appreciation to your prospect in a warm way.
  2. Yours warmly,
    Ideal for use in a reply email after your prospect has responded positively to you. It gives a touch of humor to your email sign-off
  3. Best wishes,
    This is a versatile email sign-off that you can use for various contexts, from congratulating someone to ending a friendly email on a positive note.
  4. With warm wishes,
    A simple and friendly way thats perfect for maintaining a warm tone, suitable for both professional and personal emails.
  5. Have a great day!
    This is similar to “Regards” or “Best regards.”
  6. Fondly,
    This is suitable for close colleagues as this email sign-off is more intimate and affectionate.
  7. Take care,
    If you’re concerned about your recipients’ well-being and want to convey the same, look no further than this simple email sign-off.

Seasonal Email Sign-Offs

If the holiday season is upon you, don’t shy away from using email sign-offs that are relevant to the occasion.

Here are some examples of how to share festive thoughts with your recipients.

  1. Happy Holidays!
    It’s simple, yet it does the job. This email sign-off can be used for long holidays, especially during the winter holiday season.
  2. Merry Christmas!
    You can use this to theme your email around Christmas time.
  3. Happy New Year!
    Perfect for sending emails around New Year’s, wishing your recipients and letting them know they are always on your mind.
  4. Warm wishes this holiday season,
    Another very versatile greeting that you can use as an email sign-off to convey your wishes.
  5. Egg-citing times ahead!
    A fun and creative email sign-off that plays on the Easter egg theme is perfect for adding festive cheer and humor to your message.
  6. Cheers to a great year ahead,
    This is another ideal New Year’s email sign-off that you can use.
  7. Happy Thanksgiving!
    This email sign-off can show your recipients that you are thankful for their presence.
  8. Enjoy the spring blossoms,
    A Springtime exclusive, you can use this to remind your prospects of the blooming flowers.
  9. Wishing you a sunny summer,
    Use this sign-off during the summer months to convey warm and cheerful wishes. 

Creative Email Sign-Offs

These email sign-offs can convey personality, humor, and positivity. Here are some creative sign-offs that can make your emails stand out:

  1. Hope your day is going one email at a time,
    This humorous email sign-off acknowledges the busy nature of email communication. It’s perfect for lightening the mood and connecting on a relatable level.
  2. Stay vibrant,
    This is a positive and uplifting email sign-off that encourages energy and enthusiasm. It’s suitable for motivating the recipient and ending your email cheerfully.
  3. We are so close (to Friday),
    You can use this sign-off to anticipate the weekend together with your recipient.
  4. May the odds be ever in your favor,
    This email sign-off references the film series “The Hunger Games.” You can use it to wish your recipients good luck in their endeavors.
  5. Hakuna Matata,
    A carefree and cheerful email sign-off from The Lion King, meaning “no worries.” It’s ideal for conveying a relaxed and positive attitude.
  6. To infinity and beyond,
    This sign-off is inspired by Toy Story. It’s great for expressing enthusiasm and a forward-thinking mindset.
  7. Keep grinding!
    This motivational email sign-off encourages perseverance and hard work. It’s perfect for inspiring the recipient to keep pushing forward.

Complimentary Email Sign-Offs

Sometimes, you would want to thank your prospects, colleagues, or recipients for helping you. This is where you can use these sign-offs.

  1. Keep up the good work,
    A motivational compliment that is suitable for recognizing someone’s ongoing efforts and encouraging them to continue.
  2. Congratulations again on the (Achievement),
    You can use this sign-off to reinforce your happiness for your recipients’ success.
  3. With great admiration,
    This email sign-off conveys deep respect and appreciation, which is ideal for expressing high regard in a formal context.
  4. You’re the best,
    A friendly and heartfelt compliment, suitable for expressing genuine appreciation casually.
  5. Many thanks,
    This complimentary email sign-off goes above a simple “Thanks” or “Thank you”. You can use it when you feel someone has gone their way to do something for you.
  6. With high regard,
    This email sign-off is similar to “Yours faithfully”. You can use it in a professional setting when you have great respect for the recipient
  7. With much gratitude,
    Very similar to “Many thanks,” but you use it to show that you are sincere in saying it and not just for the sake of it.
  8. Gratefully yours,
    This is a very formal way of saying thanks to your recipients.
  9. Much appreciated,
    You can use this when someone has done or given something of great value to you.
  10. Thank you for everything,
    This is a more comprehensive way of showing gratitude to your recipient.

Unique Email Sign-Offs (Using GIFs)

This is an experimental idea, so don’t use it in a professional setting.

Attachments attract unwanted attention from spam filters, so do not use them in your initial cold emails.

But using images, GIFs, and emoticons is perfectly alright when you have already emailed someone and established some trust.

When it comes to cold emailing, the best place to use them is in your follow-ups.

Here are some GIFs we have tried using.





Expert Insight: We have found that GIFs and images with pets have a positive impact on GenZ and Millennials.

Bonus: 5 Email Sign-Offs You Should Avoid at all Costs

There is a yin to every yang.

You learned about all the best email sign-offs you can use to trigger a response from your prospects. Now, it is time to check out some of the email sign-offs you should avoid.

  1. Xoxo
    This email sign-off conveys hugs and kisses. It is extremely intimate and typically reserved for close friends, family, and romantic partners. That’s why you must avoid using it in professional and casual emails.
  2. Love
    This is another intimate email sign-off typically reserved for close personal relationships. Using it in professional or formal emails can make you appear inappropriate, so avoid it at all costs.
  3. Sent from my iPhone
    As you might already know, Apple’s iPhones automatically appends this email sign-off. But it’s best to disable this feature or change this automatic signature, especially if you send professional emails.
    This may suggest that the email was hastily composed and that you’re not fully engaged in the conversation.
  4. No sign-off
    Omitting the email sign-off entirely may be acceptable in rare circumstances. It’s always better to include a polite email closing.
    As explained earlier, an email sign-off helps to wrap up the email and allows for the addition of a courteous conclusion, which leaves a positive impression on the recipient.
  5. Emojis
    You should avoid this as it is not the right way to convey anything professionally. Besides, your recipients are not PhD Scholars in Hieroglyphics. Use words to convey your emotions.

Email Sign-Off: Key Takeaways

  • Align your sign-off with your message so that it matches the tone and content of your email. This helps maintain consistency and reinforces your message.
  • Consider the relationship with the recipient and choose a sign-off. For formal business emails, use professional email sign-offs; for casual emails, opt for friendly or humorous ones.
  • Be creative but respectful. You can add a touch of humor and sarcasm but don’t take it to inappropriate levels.
  • Express positivity and appreciation. Email sign-offs that convey gratitude, optimism, or encouragement leave a positive impression and can strengthen your professional relationships.
  • Tailor for specific situations. Use different email sign-offs for initial outreach, follow-ups, and breakup emails to suit the specific stage of your communication.
  • Keep it simple and clear. Avoid overly complicated or lengthy sign-offs. Simple and concise email sign-offs are often more effective and appreciated.

FAQs

1. Can I use any links in my email sign-off?

Ideally, you should not include links in your emails when you are reaching out to someone new, as there is a chance your emails might trigger ESPs’ spam algorithms.

2. What sign-off should I use if I am unsure what will work for my prospects?

You can use standard email sign-offs like “Best regards,” “Respectfully,” and “Sincerely” in any context.

3. How big should my email sign-off be?

Your email sign-off should not be more than 5 words long. Keep it short and simple.

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