I Tested 7 Yesware Alternatives for a Week: Here’s My Honest Review

If you ask me, Yesware is a decent tool for launching outreach campaigns from Gmail and Microsoft.

(decent? Not the best?)

While using Yesware, I discovered multiple limitations:

• Very Poor UI/UX: The tool’s interface is outdated and poorly designed.
• Limited to Gmail & Microsoft: Sign-up is restricted to Gmail and Microsoft email accounts.
• Lacks Personalization Features: It offers only basic email personalization.
• Single Email Account Restriction: Users can only connect one email, making it unsuitable for managing multiple inboxes.
• No In-built Email Warm-up Functionality: The tool lacks email warm-up tools and features.
• Poor Database: The contact information is not updated and appears outdated.

These limitations create a need to explore alternatives. In this post, I’ll:

• List 7 outreach tools to use instead of Yesware
• Compare each tool to Yesware
• Share my personal experience with each tool

Let’s get into it!

Quick TL;DR of Top 3 Yesware Alternatives 

The yesware alternatives I have listed are great for sending outreach campaigns, but these are my top recommendations. 

Why? 

Here are the reasons 👇🏼

My in-detail Review of the Top 7 Yesware Alternatives

After testing each Yesware alternative, I’ve shared detailed reviews to help you find your perfect match.

1. Saleshandy
2. Instantly.ai
3. Smartlead.ai
4. Lemlist
5. Woodpecker
6. QuickMail
7. Mailshake

Scroll down to get into the details!

1. Saleshandy

Saleshandy is the best cold email outreach tool on the market.

I’ve been using it for the past 4 years, and I absolutely love its UX and features. The intuitive interface makes it incredibly easy for me to manage my email outreach efficiently.

(And trust me—there’s a good reason I’ve stuck with it for so long!)

Over time, I’ve seen Saleshandy evolve from a simple email tracking tool into an all-in-one cold email automation platform. 

Just like Saleshandy, Yesware also started as an email tracking tool before expanding into email automation. However, when compared to Saleshandy, Yesware still offers only basic automation features.

Today, besides maintaining its legacy version (v2) for email tracking, it now offers advanced email outreach and prospecting features, making it the perfect lead generation tool.

In my opinion, Saleshandy is probably the closest—and even better—alternative to Yesware in terms of both feature quality and quality.

Why Is Saleshandy the Best Alternative to Yesware?

• Advanced Personalization Suite: With features like AI custom variant, merge fields, variable tags, and spintax, you can send hyper-personalized and unique emails at scale.
• Deliverability Tools: It has features like a built-in email warm-up tool, sequence score, and sender rotation that help you achieve optimal deliverability rates.
• Unified Inbox: Track and manage all your conversations from one place.
• B2B Database: Access a global database of 700M+ contacts and 60M+ profiles to get accurate prospect contact information.
• Integrations: It allows you to integrate with popular sales CRMs & tools. 

Pros

• Unlimited email warm-ups
• Add unlimited email accounts 
• Connect and build unlimited teams
• Free LinkedIn email finder
• Great customer support
• A dedicated mobile app for Android and IOS.

Cons

• It offers only 7 days of free trial. 

What Do Users Have to Say?

2. Instantly.ai 

Instantly is one of the best AI sales intelligence tools. 

In fact, while I was using it to set up my email campaign, I was impressed with its ‘Done For You’ setup, with which I set up and customized the pre-warmed domains and email accounts for my email campaigns.

Yes, it did save the time and effort that would go into warming up email accounts.

But the catch is I had to pay additionally for these “Done For You” accounts. 

To know more about it in detail, read an in-depth Instantly review by my colleague.

Why Is Instantly the Best Alternative to Yesware?

• AI-Personalization: By giving one prompt, you can generate unique email copies. 
• Campaign Pipeline Analytics: You can track the campaign performance with advanced metrics like opportunities, pipeline, conversions, and revenue. 
• Automated Deliverability Network: It has a network of warmed-up inboxes that you can use to warm up your email accounts. 

Pros

• In-built website visitor identification tool 
• Unlimited email accounts 
• CRM to manage campaigns 
• AI-powered B2B Lead Finder of 160M contacts

Cons

• Limited native integrations. 
• The platform is buggy. 

What Do Users Have to Say?

3. Smartlead.ai 

If you are looking for a Yesware competitor that provides out-of-the-box deliverability features, then Smartlead is a great choice. 

Yesware lacks deliverability features, whereas Smartlead offers advanced deliverability features like:

• SmartSenders
• SmartDelivery
• SmartServers

PS: All these features are charged additionally

When I first signed up on Smartlead, I was greeted with a friendly interface that made it easy for me to set up my email campaign. 

Its sequence builder is really intuitive and allows you to either automate your email campaigns or add a manual review, for which you will get a notification.

 My colleague has shared the full and honest Smartlead review. You can read it and find out for yourself if it is the best Yesware alternative or not.

Why is Smartlead the Best Alternative to Yesware?

• Unified Master Inbox: You can track all your clients’ conversations from one single place. 
• Custom White Labelling: It allows agencies & businesses to customize the platform with their brand assets. 
• Email Follow-up Automation: You can add and schedule multiple follow-up emails in your prospect’s time zone. 
• Integrations: With its integrating capabilities, you can connect your favorite apps to boost productivity. 

Pros

• Unlimited AI email warmups
• ChatGPT4 integrations 
• The mobile app is available 

Cons

• Agencies have to pay $29/client/mo additionally. 
• There is no B2B lead database. 
• All the advanced deliverability and email verification features are charged additionally. 

What Do Users Have to Say?

4. Lemlist

Lemlist is the best multichannel outreach tool.

(Yes! It’s true!)

You can fully automate your email, LinkedIn, and cold-calling outreach efforts and target your prospects at various touch points.

In my Lemlist review, I mentioned that its interface is easy to navigate and how seamlessly you can create a multichannel sequence with its advanced drip campaign builder.

Apart from that, what caught my attention was the personalization feature with which you can add customized text, images, and landing pages to your emails.

Hence, in my opinion, if you are looking for a Yesware alternative to automate multichannel outreach, then Lemlist is the perfect tool.

Why is Lemlist the Best Alternative to Yesware?

• AI-powered engagement: You can use AI to sort data, build sequences, & customize messages. 
• Website visitors detection: It allows you to Identify & target companies visiting your website. 
• Advanced conditions: You can automatically define your next outreach step based on the leads’ actions.

Pros

• Email and phone number finder. 
• Custom landing pages 
• Native integration with Hubspot, Pipedrive, and Salesforce 
• 450M+ leads database

Cons

• The pricing plans are very expensive. 
• Not suitable for scaling teams. 

What Do Users Have to Say?

5. Woodpecker

The next Yesware alternative on my list is Woodpecker. 

In my opinion, it is one of the cold email software that I loved using for its interface! When I signed up, I was impressed by how its interface was and how straightforward it was to create a campaign on it.

I mean, all the other tools also have smooth interfaces, but Woodpecker is designed more aesthetically. 

That said, it is a basic email outreach tool that has an AI email writing tool that makes it easy to create email copies with a process faster and easier. 

In the detailed Woodpecker review I have explained its key features in detail. 

Why is Woodpecker the Best Alternative to Yesware?

• Deliverability Monitor: You can easily recognize and solve upcoming deliverability problems to maintain your domain reputation. 
• A/B Testing: You can test up to  5 variations of your email copies, subject lines, and CTAs in a sequence. 
• Adjustable daily sending limits: With the ability to set flexible daily sending limits, you can decide the email volume you want to contact in a day. 

Pros

• Intuitive UI/UX
• AI email writer
• Centralized Inbox
• Two-way sync with Pipedrive and Hubspot 

Cons

• For integrations, you have to pay an additional $20/mo. 
• If you need more warm-ups than what comes free with your plan, then you have to buy them as an add-on for $5/mo/inbox.
• Customer support is very slow.

What Do Users Have to Say?

6. QuickMail

QuickMail is a cold email & LinkedIn outreach automation platform with decent features. 

You get features like:

• Inbox rotation
• Deliverability AI
• Live campaigns
• Centralized reply handling 

These are sufficient for launching and managing outreach campaigns. However, QuickMail might not be your best choice if you’re looking to scale email outreach, as even their highest plan ($129/month) limits you to just 50 email addresses.

Why is QuickMail the Best Alternative to Yesware?

• MailFlow: You can automatically warm up with the free email warm-up tool for superior email deliverability. 
• Inbox Rotation: With inbox rotation functionality, Quickmail automatically rotates the mailboxes.
• A/B Testing: You can test various email copies and CTAs to select the best option. 
• Email Scheduling: Quickmail allows you to schedule your emails in different time zones.

Pros

• Native integration with HubSpot & Pipedrive
• Advanced analytics capabilities
• Free auto email warmer

Cons

• You can’t take a free trial without entering your card details. 
• You can add up to 50 email accounts, even with the highest-paying plans.

What Do Users Have to Say?

7. Mailshake 

Mailshake lets you automate and manage email, calling, and LinkedIn campaigns from one place. 

However, compared to Lemlist (another multichannel tool), it offers fewer advanced features.

Key features include:

• Lead catcher
• AI Deliverability
• Power phone dialer

A major drawback is the lack of a free trial or free plan – you can’t test before subscribing.
Additionally, their pricing structure is limiting: their highest plan ($99.85/month) only allows 10 email addresses, while their basic plan allows just 1 email address, making it impractical for scaling operations. 

Why is Mailshake the Best Alternative to Yesware?

• LinkedIn Automation: You can set tasks to message, view profiles, & send connection requests on LinkedIn. 
• Email Deliverability: It offers unlimited warm-up features that help you to land your emails in the inbox. 
• Mail Merge: This feature allows you to send one personalized email to multiple recipients. 
• Built-in Power Dialer: With one click, you can seamlessly make calls from your browser.

Pros

• Unlimited email warmup
• LinkedIn extension
• AI email writer 
• Offers unlimited free dialer minutes to North American phone numbers (In the highest-paid pricing plan) 

Cons

• No free trial or free plan
• Very basic email personalization 
• Pricing plans are on a per-user basis

What Do Users Have to Say?

Choose the Best Yesware Alternative

So, that’s my list of Yesware alternatives! 

All of these tools offer what Yesware does but also offer more features that you need for successful outreach. 

FAQs on Yesware Alternatives 

1. Is There a Free Version of Yesware?

Yes, Yesware does offer a free forever plan in which it offers these features:

• basic email open tracking
• basic attachment tracking
• 10 campaign recipients/month
• meeting scheduler
• weekly webinar training
• email support

2. Which Yesware Alternative Is Best for Cold Email Outreach?

Well, in my opinion Saleshandy is the best alternative to Saleshandy for cold email outreach because it has all the necessary and advanced features that you would need to get maximum results at cost-effective pricing. 

3. How Do I Choose the Best Yesware Alternative for My Needs?

Before you choose an alternative to Yesware, make sure you look for a specific thing, i.e., it should offer what Yesware does but also the advanced features. Apart from this, here are other factors you can consider: 

•  Budget and outreach goals
• Deliverability & email warm-up
• CRM & Integration 
• Email provider compatibility 

4. What Is the Best Yesware Alternative for Agencies Managing Multiple Clients?

If you’re an agency sending large-scale outreach campaigns, Saleshandy is your most cost-effective and scalable solution. Agency-specific key features:

• Manage clients from the same dashboard 
• Unlimited client and email additions at no extra cost
• White labeling capabilities
• Advanced team management capabilities