What are Gmail’s Sending Limits? How to Increase It?

Businesses need to connect with prospects regularly to generate and nurture leads.  However, ESPs like Gmail can’t tell if you’re sending genuine messages or just spamming!

That is why ESPs like Gmail set up email sending limits and ESP filters to safeguard the users. 

But these restrictions shouldn’t prevent genuine businesses from reaching their ideal customers.

So, how can you send more emails without landing in spam?

In this blog, we’ll answer the key question: How many emails can you send per day with Gmail?

Bonus: We’ll also reveal how to safely increase your sending limits so you can scale your outreach without harming email deliverability.

Gmail Sending Limit: Table of Contents

• How Many Emails Can Be Sent At Once In Google Workspace/Gmail?
• Difference Between a Standard Gmail Account and a Google Workspace Account
• How to Increase Gmail Sending Limit
• What Happens If You Surpass The Gmail Sending Limit Per Day?
• Why Does Gmail Have Sending Limits?
• How To Check Your Email Sending Limits In Gmail?
• Send Emails In Volume The Correct Way With Saleshandy!
• FAQs

How Many Emails Can Be Sent At Once In Google Workspace/Gmail?

In this section, we will clarify queries such as Gmail maximum recipient limits, Google email limits, the maximum number of recipients in Gmail for Workspace, how many recipients does Gmail allow on a standard account, and more.

1. Google Workspace Account

Learn Quickly:

• Google Workspace Email Limits – 2000/Day
• Google Workspace BCC Limits – 10,000/Day
• Google Workspace Recipient Limits – 2000/Day

Gain Deeper Understanding:

Paid Google Workspace email limits are 2,000 emails per day, with the opportunity to broaden your reach to an audience of 10,000 recipients via the CC/BCC feature.

But it’s important to note that individual addresses count in every email sent.

For example, if you send 5 emails to 10 individuals, it will consume 50 recipients out of the 10,000 daily quotas.

If you send 2,000 unique emails to 2,000 individuals, you won’t be able to send another email on the same day, even if you still have an 8,000 recipient quota.

On the other hand, if you simply add 5 extra recipients to each email using the CC/BCC feature, you can send 2,000 emails while covering the 10,000 recipients quota.

Other Important Google Workspace Limits

2. Standard Gmail Account

Learn Quickly:

• Google Email Limits – 500/day
• Gmail BCC Limits – 500/day
• Google Recipient Limits – 500/day

Gain Deeper Understanding:

Now that we know Google Workspace sending limits, it’s time to answer your burning question, “How many emails can I send at once in Gmail?” 

With a standard Gmail account, you can send 500 emails or 500 recipients per day.

Remember: As we learned for Google Workspace, the same applies to standard Gmail accounts. Google counts BCC, CC, and TO as unique.

So, whatever you use, your deductions will be counted from your original 500 limit only. No separate limits are provided!

Difference Between a Standard Gmail Account and a Google Workspace Account

How to Increase Gmail Sending Limit?

In this section, we will discuss ways to overcome or increase Gmail sending limits (sending more emails) without breaking any rules. 

There are 3 ways to increase your daily sending limits,

1. Using Multiple Accounts
2. Using Google Groups
3. Using a Third Party Tool

1. Using Multiple Accounts

Well, this is the basic and simple solution, right?

You can add more accounts to your Google Workspace account. This will increase the overall and overall limits for each additional account.

However, not all can purchase it, and management could also be problematic.

Hence, we have added more options in this section that are both pocket-friendly and easy to manage!

2. Using Google Groups

If your audience belongs to a particular group, you can club them and send them an email, and it will count as one only. 

Cool right? But there is a small catch!

As we know, you can only send 3000 external users from our table, as mentioned above, of limits. You cannot surpass that limit even if you send in the Google groups.

So, what to do now? Don’t worry, our best solution is just next in the blog!

3. Using Third Party Tools

You can use third-party services that allow users to send multiple emails using advanced technology and connecting multiple secondary domains. This is a legitimate way of increasing the daily sending limits without breaking any rules. 

How do these tools help you? Let me break down what these tools can help you do!

• Segment Your Recipients Into Smaller Groups

Segmenting your list is one way to stay within Gmail’s daily email sending limit while achieving your targets.

To elaborate, instead of sending your email to all recipients at once, divide your contact list into smaller groups and send your emails in batches.

When you do this, you will not only stay within the Gmail sending limit but also help maintain deliverability rates and avoid the risk of triggering account suspension.

• Schedule Your Emails Over Time

If you want to send mass emails from Gmail while maintaining high deliverability, schedule your emails to be sent over time rather than all at once.

Spacing out your email helps distribute the load on Gmail’s servers and adhere to the sending limits. This, in turn, makes the domain reputation healthy and achieves a higher deliverability.

Best part? – Gmail already provides a built-in email scheduling feature to space out the messages you send.

Alternatively, you can always utilize a third-party email outreach software like Saleshandy to automate the entire process.

• Verify Your Contact List

If you want maximum ROI on your email outreach campaigns, it’s best to ensure your contact list is up-to-date and contains only valid email addresses.

So, before sending bulk emails, identify and remove any inactive or bounced email addresses from your contact list to improve deliverability and prevent unnecessary account strain.

We even suggest cleaning your contact list regularly to ensure you’re targeting an active and engaged audience. In simple words, Verify your email!

• Personalize Your Emails

Personalizing your emails for each recipient can drastically improve your email deliverability and reply rates.

This is because tailoring your emails for each recipient will increase their relevance and impact.

As a result, your emails will not be perceived as generic mass emails, and your recipients will be more likely to read your emails (and even respond to them).

With Saleshandy, you can easily personalize your cold emails using advanced personalization features like merge tags, Variable Tags, and Spintax.

Quick Note: With all of that, You should also follow Google’s guidelines for email sending to be safe while sending email in good volume.

Remember This – From February 1st, 2024, If you send more than 5,000 emails, you should take care of these things.

1. DKIM, SPF, and authentication are set up. 
2. Set up DMARC authentication, and the enforcement policy can be set to “None.” 
3. Sending domains should have valid forward and reverse DNS records. 
4. Spam reports are under 0.30%. 
5. Provide one click of the “Unsubscribe” button.

Also Read: How to send email campaigns from Saleshandy – A step-by-step guide.

What Happens If You Surpass the Gmail Sending Limit Per Day?

If you’re wondering what happens if you unintentionally surpass the Gmail sending limits, you’re not alone.

When you’re doing email outreach, it’s difficult to keep track of the number of emails you send on a given day.

Google doesn’t even let you see the remaining emails for a day, so you need a third-party tool like Saleshandy to keep a check. 

But if you don’t use these tools and by mistake surpass your daily sending quota, here are the things that could happen…

1. Temporary Account Suspension

If you surpass the Gmail sending limit per day, your account may be suspended for a day with the error “550 5.4.5 Daily sending quota exceeded,” as shown in the screenshot below.

In addition, Google may also temporarily suspend your account if your emails bounce back or if you send a large number of emails to inactive addresses.

That’s why you should always verify email addresses on your list before sending bulk emails.

By verifying the email addresses beforehand, not only do you avoid the risk of your emails bouncing back, but you can also maintain a high email deliverability score.

A Permanent Block could happen if Google notices an excessive limit being crossed regularly or if you regularly send bulk or spam emails to a group of people.

2. Gmail Error Messages

When you violate the Gmail sending limits, you’ll be prompted with any of the following error messages.

Let’s learn what each error message says and what to do when you face any of them.

A: “You have reached a limit for sending mail.”

This error message basically tells you that you have exceeded Gmail’s sending limits.

If you see this error message, it means that you have reached the maximum number of emails you can send in a specific timeframe.

So, the only thing you can do now is wait until the sending limit resets.

B: “Messages you sent couldn’t be delivered”

This error message indicates that some or all of the emails that you attempted to send were not successfully delivered to the recipients.

This error usually occurs when you have exceeded the recipient limits within a certain timeframe. As mentioned earlier, Gmail has recipient limits to prevent users from sending an excessive number of emails to protect against spam and abuse.

To resolve this error, simply reduce the number of recipients per email or spread out the sending over a longer duration.

C: “A contact is getting too much mail”

The last error message typically appears when you have sent a large number of emails to a specific recipient within a short period.

Gmail has implemented this measure to prevent users from overwhelming others with an excessive volume of emails, which can be considered spammy or unwanted.

So, if you have encountered this error, we advise you to pause sending emails to that particular contact for a while until they can catch up on their email backlog.

Restore your suspended email account: If your email account has already been suspended, here is how to restore it.

Why does Gmail have sending limits?

Gmail’s sending limits serve 3 key purposes. They enhance security, prevent spam, and ensure compliance with regulations.

Let’s understand each purpose briefly.

• Enhance security – The first purpose of Gmail sending limit is to detect and prevent potential abuse and protect its users from malicious activities such as account hijacking and phishing attacks.

• Prevent spam – Gmail’s daily sending limit helps combat spam by restricting the number of messages that users can send from an account within a specific time period. As a result, this limitation prevents spammers from flooding recipients’ inboxes with unsolicited messages.

• Comply with regulations – Last but not least, it is compulsory for Gmail to adhere to different laws, regulations, and industry standards to ensure privacy and data protection for its users. And Gmail sending limit helps to comply with these regulations easily.

How to check your email sending limits in Gmail?

Google does not provide a way to check your remaining daily quota for the day directly;

However, if you are a Google Workspace admin or use a third-party tool like Saleshandy, you can check it easily.

Let’s see how!

1. Using Google Workspace Accounts

Now, this option is only available for Google Workspace admins. They can log in from their admin account and go to reports. There, they can find email log searches. 

From there, the admin can see how many emails are sent and understand how many emails remain by deducting the same from the daily sending quota.

2. Using Third Party Tools

As you know, Gmail doesn’t provide the option to check how many emails you’ve sent in the past 24 hours.

However, if you connect your email account with Saleshandy, you can easily check how many emails you’ve sent in 24 hours and impose restrictions for each account so that your email deliverability and sender’s reputation are well-maintained.

Look at the below-added images to understand how these features could help you in applying proper restrictions on your campaigns to achieve the highest email deliverability scores.

In the Saleshandy dashboard, once logged in, you can click on the Settings tab from the left-side menu and tap on the “Email Accounts” option.

Here, you can see exactly how many emails you’ve sent out of the 500 or whatever limits are left for that day.

Send Emails In Volume the Correct Way With Saleshandy!

Emails can be sent in large volumes, but you have to learn how to do it correctly.

Why look for a cheat code when a legitimate way of doing the same is easily available? Businesses do need to send emails regularly, and as the company grows, the number of emails sent also increases. 

That is a legitimate reason to send more emails, and you can do that with a third-party tool. Saleshandy will help you increase the Gmail limit without breaking any rules. 

Read our in-depth guide to understand How to increase Gmail sending limits and send 10,000 emails effectively for a sure-shot solution!

Look what Google has to say about sending large amounts of emails…

Saleshandy takes care of every point Google mentions. How?

Our cold email automation tool can improve your deliverability, as Google mentioned, with advanced features like…

• Email warmup – This gradually warms up your emails (Unlimited!)
• Sequence score – This shows you the campaign score based on email standards and how your sequence is performing on those standards.
• Do-not-contact list – Prevents you from sending emails to unwanted people who can potentially increase bounce rates.
• Sender rotation – Helps you send more emails using secondary domains and not limit you to sending only a few emails a day!
• Hyper-personalization – Personalizes your email content with Merge Tags, Spintax, and Variable Tags.

Saleshandy provides a 7 day free trial, so you can check yourself if it works for you or not. (Trust me, It will)

We hope that this blog answered your questions, such as “How many emails can you send at once?”

Remember: Spamming or bombarding your recipients with a large number of emails in a short period of time is never advised!

FAQs

1. How many emails can you send per day with Gmail?

Gmail allows sending 500 emails per day with a standard account and 2,000 emails per day with up to 10,000 recipients using a Google Workspace account.

2. Can I send 10000 emails per day?

Yes, you can send 10000 emails per day but you need to use Saleshandy. Here are the steps you need to follow:

Step 1: Connect your Gmail account with Saleshandy
Step 2: Create your email list
Step 3: Create a new sequence
Step 4: Compose the email
Step 5: Upload the list in CSV format
Step 6: Send or schedule the email

3. What are Google Workspace SMTP limits?

Google limits SMTP users to send  2000 emails per day. There is one more Google SMTP limit for users, which is 100 emails per minute to prevent spamming.

4. Is there a limit to email recipients in Gmail?

Yes, there is a limit to email recipients in Gmail, which is 2000 for Google Workspace and 500 for Google’s standard account.

5. How to increase Gmail sending limits?

To increase your Gmail sending account, you should use multiple secondary domains and a tool like Saleshandy to help you send hundreds of emails correctly. These tools ensure your emails reach the prospect’s Gmail inboxes and maintain a high email deliverability.