You have already zipped a folder containing a large chunk of data — could be 100 MB of pictures, 60 MB of presentations, or 1 GB of video tutorial ready for sending through Gmail?
What happens when you click the send button? Clearly not anything close to “Your email was successfully delivered to contact name so and so.”
It’s quite sickening that even at this age of technological advancement, popular email clients like Gmail still refuse to accept attachments to the north of 25 MB because of the Gmail attachment limit. It’s even worse if you won’t get to know whether your email was opened (or not) after putting such efforts in sending it.
To pull you out of the fire, this article will explain to you all about Gmail attachment size limits and how to send large attachments using Gmail. This will also provide some additional methods to track your emails and attachments for getting the most out of your emails.
Gmail attachment limit
You can attach a file size up to 25 MB using Gmail mailbox. The size of your attachment will be determined by the size of the file on disk.
The 25 MB cap is inclusive of the attachment size and the encoded attachment. If your email size (Message size + attachment size) exceeds your Gmail attachment size limit, it will result in an error and will bounce back to you.
When you send files larger than 25MB, Google automatically uploads them to Google drive. And to make the file accessible to the recipient(s), Gmail places a download link to the file in the body of the text.
However, if you send a file smaller than 25MB so that you bypass the need to use Google drive, your file could also end up being more than 50MB in size.
Attachment encoding makes the size of the file grow slightly, and often, it doubles in size when encoded into MIME format.
Reprieve that never was
In a move that sounded like a much-awaited reprieve to many Gmail users, Google announced that it was going to double the Gmail mail size limit for all users. That was enough to knock off rivals – Yahoo, Outlook – and probably send them back to the drawing board.
The change happened, except, that their rivals didn’t (and still don’t) really need to get worried about it.
The only good news is that all Gmail users can receive emails whose attachments are as big as 50MB in size. But Gmail won’t allow you to send a 50MB attachment of your goofy holiday pictures to your friend. At least, they won’t be happy with you.
Currently, no mainstream email client offers email attachments beyond 25MB. Even rival email clients such as Yahoo and Outlook limit the attachments at 25MB and 20MB respectively.
How to Send Large File Attachments through Gmail:
Email infrastructure is not designed to cope with large files. That’s why most email providers impose limits on the maximum size of a single attachment. However, if you really wanted to send presentations, photos, or other documents that exceed the Gmail attachment size, you have to two options:
- Break it into bits and send them bit by bit. This option takes a lot of time, and could potentially annoy your recipient(s).
- Upload it to cloud-based file-sharing services like Google Drive, Dropbox, among others, and attach/share a download link on the body of the email.
Follow the below steps to attach large files in Gmail and share the Google Drive attachments in your emails:
- Once you create a Gmail account, Google provides you with a free cloud storage of 15 GB. Login to your Google Drive account to get started.
- On the Google Drive dashboard, click on the New button present at the top-left corner. You can create a new folder by clicking on the Folder option from the list. Alternatively, if you have a tailor-made folder with you, you can directly upload by clicking on the Folder upload button. The benefits of creating a folder in Google drive is to keep your documents sorted and avoid cluttering.
- Once you create the Folder option, you can rename the folder for your convenience. Further, you can move inside the folder by double-clicking on it.
- Click on the New button again to add files to it. Choose the upload files option and choose the files from your disk, you wish to upload. Have a look at the gif below to get a better understanding.
- Now you are all set with your google drive link. Open your Gmail mailbox and compose your email.
- Click on the drive link as shown in the gif below and you can access all your Google Drive files and folders from your Gmail itself.
- Choose the newly created folder from the folder and click on the Insert button. This will add the drive link to your email. You can also add individual files to your email, by selecting your desired files.
- You are all set to send your emails. Click on the Send button and you will receive options to provide access to your documents. Choose between “View” and “Edit” to choose the type of access you want to provide to your recipient. Make sure if you are providing edit access to your recipient, then the edit will be applicable to your original file in the draft.
- Click on the final send button to send your email with the large file attachment to your recipient.
Using Cloud services like Google Drive and Dropbox allows you the additional benefit of avoiding annoying people with huge attachments. You can also attach the files in a few clicks for the next time you use the same attachment, not having to upload all over again.
Do you know what happens to your email after you hit send?
You never know what is happening to your email, once you click the send button. You just wait for your recipient’s reply.
If you could track your recipient’s behavior towards your email, you can increase your productivity exponentially. You can use an email tracking tool like SalesHandy to track your sent emails. SalesHandy provides you with lifetime free email and replies tracking.
Let’s check how to track your emails with SalesHandy in a step-by-step manner.
- Download the SalesHandy chrome plugin
- Install it in your Google chrome browser and open your Gmail mailbox
- Click on the Activate SalesHandy button at the top right corner of your Gmail.
- Allow necessary access from your Gmail account to authenticate your SalesHandy account.
- Compose a new email from your compose box and add any attachment as a cloud-sharing link. If you are using Google drive then you can access it by clicking the Google Drive icon from the compose box.
- Click on the double blue tick option in your compose box and adjust the settings as shown in the image below.
- Send or schedule your email as per your preferences.
- As soon as the recipient opens your email, you will get a real-time email open notification. With the link tracking ON, if your recipient clicks on your google drive attachment, you will receive link click notification too.
It is recommended to follow the Gmail attachment limits to stay away from email bounces and make your recipients receive your emails. The cloud-sharing platforms like Google Drive, Onedrive, and Dropbox are very secured and allows you to manage the permission of a particular document. You can choose between “read-only” or “modify” access and also add passwords for confidential documents.
Additionally, we also suggest you to use SalesHandy with your Gmail to provide super-powers to your emails and attachments.
If you use other methods/services to attach larger files to your email, do comment below and let all our readers get the value from it.
The article was updated on July 1, 2020.