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15 Best ChatGPT Prompts to Create Winning Cold Email Campaigns

Dhruv Patel is a Lead Generation and Outbound Expert with over 10 years of experience helping businesses turn cold outreach into lasting connections. Dhruv Patel
Oct 31, 2025
17 min read
34600 reads

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30 – Sec Summary

Gone are the days when you had to write emails manually.

Now, all it takes is a single prompt in ChatGPT, and boom!

You have personalized email templates ready in seconds.

Just like that, I have compiled 15 such prompts and their templates for different use cases to save you the manual effort, too.

Start using them today and see how fast your cold outreach actually starts getting replies.

AI is everywhere, so why not for writing cold emails?

Yes, AI helps you craft smart, personalized messages tailored to your prospects from generic cold emails.

How?

This guide has all the answers you are looking for. 

I have discussed how exactly you can train your AI to write perfect emails for your outreach.

Not only that,

There are also ChatGPT prompts attached, based on different use cases, for your understanding.

Let’s start without wasting a second.

Which GPT Model Will Give You the Best Cold Emails?

As you know, ChatGPT has two prominent models: ChatGPT-4 and ChatGPT-5.

While researching, I found a common question among people: which version should they trust to get the best cold emails?

I tried both the models, and here is the comparison to give you a better idea.

ChatGPT Version-4

I gave a prompt to ChatGPT version 4 to see its response based on accuracy, simplicity, and personalization.

Here’s the prompt:

Write a cold email for someone in [target industry or role]. Start with a brief, friendly introduction about yourself. 

  1. Mention how you identified a challenge they might be facing based on their industry or recent activities (e.g., managing customer engagement, reducing response time, etc.).
  2. Explain how your product directly addresses this challenge and what a key benefit is. 
  3. Provide real value, showing how your solution can help them.
  4. End with a low-pressure call to action, such as scheduling a quick call or demo. 
  5. Keep the tone casual, empathetic, and focused on helping them solve a problem.

Result:

ChatGPT version-5

The same prompt, when I tried to write with version 5 it gave me something like this.

Here’s the prompt:

Write a short, personalized cold email for a SaaS company. Start with a brief introduction of who you are and what your company does. Mention a challenge common in the SaaS industry (e.g., user retention) and how your solution can help. End with a clear call to action, such as scheduling a quick call or demo. Keep the tone friendly and professional.

Example Structure:

  • Subject: [Relevant to the SaaS challenge]
  • Salutation: Hi [First Name],
  • Introduction: I’m [Your Name] from [Your Company]. We help SaaS companies improve [specific goal].
  • Problem: Many SaaS businesses face [specific challenges], and our solution can help by [how it solves the problem].
  • CTA: Would you be open to a quick 15-minute call to discuss how we can help?
  • Sign-off: Best regards, [Your Name]

Result:

I think you can see a clear difference. If not, then let me break it down to you:

  • ChatGPT 4 has chunkier text, but it does sound personalized and human.
  • ChatGPT 5 is quickly stating the reason for reaching out to avoid being ignored.

In my opinion, you should use ChatGPT-5 because it offers better accuracy, fewer hallucinations, and stronger instruction-following.

Also, ChatGPT 5 gave me the above version in a single command, whereas with ChatGPT 4, I had to make a few revisions.

15 Best ChatGPT Prompts and Templates for Cold Emails Based on Different Use Cases

I have compiled some very frequently used cold email templates with their ChatGPT prompts, which you can use as needed.

1. ChatGPT Cold Email Prompt For Generic Cold Email Outreach

2. ChatGPT Cold Email Prompt For Sales

3. ChatGPT Cold Email Prompt For Short “Quick Question”

4. ChatGPT Cold Email Prompt For Targeting a Specific Pain Point

5. ChatGPT Cold Email Prompt For Demo-Booking

6. ChatGPT Cold Email Prompt For Friendly Follow-Up Email When No Response

7. ChatGPT Cold Email Prompt For Re-Engagement

8. ChatGPT Cold Email Prompt For Job

9. ChatGPT Cold Email Prompt For Recruiter & Hiring Manager

10. ChatGPT Cold Email Prompt For a LinkedIn Connection

11. ChatGPT Cold Email Prompt For Resource-Sharing / Adding-Value

12. ChatGPT Cold Email Prompt For Conference / Post-Event Outreach

13. ChatGPT Cold Email Prompt For Agency / Freelancer Pitch

14. ChatGPT Cold Email Prompt For Partnership / Collaboration Outreach

15. ChatGPT Cold Email Prompt For Upselling / Cross-Selling

1. ChatGPT Cold Email Prompt For Generic Cold Email Outreach

Prompt:

Write a short, value-led cold email to introduce a product or service. Keep it clear and conversational, no sales fluff or exaggerated claims.
Include:

  • Goal: {Start A Conversation Or Get A Reply}.
  • Company: {Company Name}, {Industry}, {Product/Service}.
  • Recipient: {Job Title}, {Company Name}, {Pain Point Or Goal}, {Tone}.
  • Framework: PAS or AIDA.
  • The first line should mention something relevant about the recipient’s business or recent activity.
  • Personalize naturally and skip generic compliments.
  • Keep it under 140 words.
  • CTA should be simple (“Would you be open to a quick chat this week?”).
  • Avoid robotic phrasing and overly formal greetings.
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Generic Cold Email Outreach

    If you are just starting, you should check this guide on how to write cold emails to get replies.

    2. ChatGPT Cold Email Prompt For Sales

    Prompt:

    Write a straightforward sales email that highlights a real benefit or outcome without sounding pushy.
    Include:

  • Goal: {Book A Call Or Demo}.
  • Company: {Company Name}, {Product/Service}, {Case Study Or Metric}.
  • Recipient: {Job Title}, {Company Name}, {Pain Point Or Objective}, {Tone}.
  • Framework: AIDA.
  • Start with a relevant hook or context about their team, market, or recent activity.
  • Keep the message short, natural, and outcome-focused.
  • CTA: “Would you be open to a short walkthrough?”
  • Keep it under 140 words.
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Sales leads.

    If you are wondering how to generate sales leads, check out these 15 strategies to help you find new sales prospects.

    3. ChatGPT Cold Email Prompt For Short “Quick Question”

    Prompt:

    Write a short, curiosity-driven cold email that invites a quick response.
    Include:

  • Goal: {Start A Conversation}.
  • Company: {Company Name}, {Industry}, {What You Offer Briefly}.
  • Recipient: {Job Title}, {Company Name}, {Pain Point Or Goal}.
  • Framework: Curiosity Hook.
  • Keep it under 100 words — short enough to read on a phone.
  • Start with a business-relevant question or observation.
  • CTA: “Would it make sense to chat for 10 minutes to explore this?”
  • No fluff, no heavy intros.
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Short “Quick Question”

    4. ChatGPT Cold Email Prompt For Targeting a Specific Pain Point

    Prompt:

    Write a cold email that focuses on solving one clear pain point for the recipient.
    Include:

  • Goal: {Book A Demo Or Meeting}.
  • Company: {Company Name}, {Industry}, {Product/Service}, {Proof Or Metric}.
  • Recipient: {Job Title}, {Company Name}, {Specific Pain Point Or Challenge}.
  • Framework: PAS.
  • Start by mentioning the challenge they’re likely facing, then lead into your solution.
  • Keep it under 150 words.
  • CTA: “Would you be open to seeing how this could help your team?”
  • Keep tone empathetic and conversational.
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Targeting a Specific Pain Point

    5. ChatGPT Cold Email Prompt For Demo-Booking

    Prompt:

    Write a trust-building cold email that encourages the recipient to book a quick demo.
    Include:

  • Goal: {Schedule A Demo}.
  • Company: {Company Name}, {Product/Service}, {Key Result Or Case Study}, {Industry}.
  • Recipient: {Job Title}, {Company Name}, {Relevant Goal Or Project}.
  • Framework: AIDA or AAA.
  • Open with a relevant insight or stat that relates to their role or challenge.
  • Keep it under 150 words.
  • CTA: “Would {Day/Time} work for a quick walkthrough?”
  • Avoid generic intros like “Hope you’re doing well.”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Demo-Booking

    6. ChatGPT Cold Email Prompt For Friendly Follow-Up Email When No Response

    Prompt:

    Write a polite follow-up email for someone who did not reply to your previous message. It should add value, not pressure.
    Include:

  • Goal: {Reignite Conversation Or Confirm Interest}.
  • Company: {Company Name}, {Product/Service}, {Value Proposition}.
  • Recipient: {Job Title}, {Company Name}, {Pain Point}.
  • Framework: AIDA.
  • Start with a quick reference to the previous email.
  • Add a helpful tip, insight, or example that might interest them.
  • Keep it under 130 words.
  • CTA: “Would it make sense to reconnect this week?”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Friendly Follow-Up Email When No Response

    Have more doubts about follow-up emails? Refer to this guide to master cold email follow-ups.

    7. ChatGPT Cold Email Prompt For Re-Engagement

    Prompt:

    Write a re-engagement email for a lead that’s gone quiet. Keep it friendly and give them a reason to reply.
    Include:

  • Goal: {Restart The Conversation}.
  • Company: {Company Name}, {Product/Service}, {New Feature Or Update}.
  • Recipient: {Job Title}, {Company Name}, {Pain Point Or Past Interest}.
  • Framework: PAS or AIDA.
  • Open by referencing your last interaction or something new that’s relevant.
  • Keep the tone light and respectful of their time.
  • Under 130 words.
  • CTA: “Would you be open to revisiting this?”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Re-Engagement with disconnected leads.

    8. ChatGPT Cold Email Prompt For Job

    Prompt:

    Write an outreach email for a recruiter pitching an open role to a potential candidate. Keep it human and conversational.
    Include:

  • Goal: {Schedule Interview Or Quick Chat}.
  • Company: {Recruiter Name}, {Recruiting Agency}, {Job Role Or Client Info}.
  • Recipient: {Candidate Name}, {Current Role Or Skillset}.
  • Framework: AAA.
  • Open with a personalized compliment or career-relevant hook.
  • Highlight the opportunity clearly (no vague lines).
  • Under 130 words.
  • CTA: “Would you be open to a quick chat about this?”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For applying to a Job

    9. ChatGPT Cold Email Prompt For Recruiter & Hiring Manager

    Prompt:

    Write a recruiter outreach email to a hiring manager introducing the candidate pipeline.
    Include:

  • Goal: {Start Hiring Conversation}.
  • Company: {Agency Name}, {Recruitment Specialization}, {Results}.
  • Recipient: {Hiring Manager Name}, {Company Name}, {Department}.
  • Framework: AIDA.
  • Keep it clear, confident, and relevant to their hiring needs.
  • Under 140 words.
  • CTA: “Would you like to review a few shortlisted profiles?”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Recruiter & Hiring Manager

    Also Read: How to get clients for a staffing and recruitment agency.

    10. ChatGPT Cold Email Prompt For a LinkedIn Connection

    Prompt:

    Write a friendly email to someone you recently connected with on LinkedIn.
    Include:

  • Goal: {Start A Conversation Or Schedule A Call}.
  • Company: {Company Name}, {Product/Service}, {Value Proposition}.
  • Recipient: {Job Title}, {Company Name}, {Context Of Connection}.
  • Framework: AAA.
  • Reference your LinkedIn interaction or post you engaged with.
  • Keep the tone light, human, and helpful.
  • Under 130 words.
  • CTA: “Would you be open to continuing this conversation over a quick call?”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For a LinkedIn Connection

    11. ChatGPT Cold Email Prompt For Resource-Sharing / Adding-Value

    Prompt:

    Write an email that shares a genuinely helpful resource or insight to start a conversation.
    Include:

  • Goal: {Build Credibility Or Start Dialogue}.
  • Company: {Company Name}, {Product/Service}, {Topic Of Resource}.
  • Recipient: {Job Title}, {Company Name}, {Pain Point}.
  • Framework: AIDA.
  • Mention why the resource might be useful based on their role or challenge.
  • Under 130 words.
  • CTA: “Would you like me to send over a short walkthrough or example?”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Resource-Sharing / Adding-Value

    12. ChatGPT Cold Email Prompt For Conference / Post-Event Outreach

    Prompt:

    Write a follow-up email for someone you met at a conference or event. Keep it personal and direct.
    Include:

  • Goal: {Re-Connect Or Book A Meeting}.
  • Company: {Company Name}, {Industry}, {Product/Service}.
  • Recipient: {Job Title}, {Company Name}, {Event Or Booth Interaction}.
  • Framework: AIDA.
  • Reference where you met and what you discussed.
  • Keep it under 130 words.
  • CTA: “Would you be open to a short follow-up chat?”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Conference / Post-Event Outreach

    13. ChatGPT Cold Email Prompt For Agency / Freelancer Pitch

    Prompt:

    Write a personalized email for a freelancer or agency pitching the services.
    Include:

  • Goal: {Get A Discovery Call Or Collaboration}.
  • Company: {Your Name}, {Service Type}, {Client Results Or Niche}.
  • Recipient: {Job Title}, {Company Name}, {Pain Point Or Need}.
  • Framework: AIDA.
  • Start with a specific observation about their work or website.
  • Show quick proof of results.
  • Under 140 words.
  • CTA: “Would you be open to chatting about this?”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Agency / Freelancer Pitch

    14. ChatGPT Cold Email Prompt For Partnership / Collaboration Outreach

    Prompt:

    Write a short outreach email proposing a partnership or collaboration.
    Include:

  • Goal: {Explore Partnership Or Co-Marketing Idea}.
  • Company: {Company Name}, {Industry}, {Partnership Angle Or Idea}.
  • Recipient: {Job Title}, {Company Name}, {Area Of Collaboration}.
  • Framework: AIDA or AAA.
  • Open with common ground or shared audience insight.
  • Under 130 words.
  • CTA: “Would you be open to discussing this further?”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Partnership / Collaboration Outreach

    15. ChatGPT Cold Email Prompt For Upselling / Cross-Selling

    Prompt:

    Write an upsell or cross-sell email to an existing customer introducing a new feature or plan.
    Include:

  • Goal: {Book A Short Call Or Demo}.
  • Company: {Company Name}, {Product/Service}, {New Feature Or Update}.
  • Recipient: {Existing Customer Name}, {Company Name}, {Use Case}.
  • Framework: AIDA.
  • Start by acknowledging their current use case or success with your product.
  • Keep the tone warm and helpful.
  • Under 130 words.
  • CTA: “Would you be open to a quick call to explore this upgrade?”
  • Output: Subject line + email body in plain text.

    • ChatGPT Cold Email Prompt For Upselling / Cross-Selling

    Turn Your AI Prompts Into Real Outreach Results With Saleshandy

    Now you are sorted with ChatGPT prompts, but what’s next?

    Running a campaign and starting real conversations.

    And ChatGPT won’t be able to help you that much with that.

    For that, I use Saleshandy, a multi-channel outreach platform.

    You can generate high-converting cold email sequences using AI.

    With complete control over tone, structure, and personalization.

    And the best part is yet to come.

    Saleshandy can help you:

    • Run your sequences on autopilot

    Upload your ChatGPT emails, set your schedule, and let Saleshandy send and follow up automatically. 

    You save time and stay consistent without manual effort.

    • Follow up effortlessly

    You can avoid missing follow-ups or leads. 

    Saleshandy keeps track of every contact and sends smart follow-ups that sound human.

    • Scale without stress

    Whether you’re reaching out to 10 or 1000 people, Saleshandy helps you manage it all smoothly while maintaining high deliverability.

    • Track opens & clicks

    You can see who is opening your emails, clicking links, or ignoring them. 

    This data helps you understand what’s working and what needs revision.

    Wrap Up: Combine AI With Smart Tools to Win Replies

    If you have made it this far,

    you already care about sending better emails, and that’s half the battle.

    Let me tell you something honestly.

    There is no magic formula for cold email success. 

    But when you pair smart writing with a system

    That helps you stay consistent, and replies start to come naturally.

    With these AI prompts and an outreach platform like Saleshandy, you will still beat most of the crowd.

    Keep testing, keep refining, and remember great outreach is built, not lucked into.

    FAQs for ChatGPT Cold Emails

    1. Can ChatGPT write effective cold emails?

    Yes, ChatGPT can help you write engaging, professional cold emails that increase your chances of getting a response.

    2. How can I get a human tone email using ChatGPT?

    It’s simple. ChatGPT can take commands of any personality. So, using the “Act As” method, you can generate human-toned emails using it.

    3. How to connect ChatGPT outputs with Saleshandy sequences?

    After ChatGPT writes the email, you can add it to your Saleshandy sequence to instantly automate your outreach.

    4. What is a cold letter? How to write it with ChatGPT?

    A cold letter is a first message introducing yourself. You can give ChatGPT basic details about a person, and it will craft a polite, clear, and personalized message for you.

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